Board Of Supervisors Meeting Minutes 2009

 

Franklin Township, Adams County

Reorganizational / Regular Meeting – January 5, 2009

 

SUPERVISORS PRESENT: Daniel Fetter, Sandra Spence and Ed Sharrah

OTHERS PRESENT: Craig Zack, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer; Cindy Smith, Zoning/Code Enforcement Officer.

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 1:00 p.m. by Supervisor Daniel Fetter.  The pledge of allegiance was recited by all in unison.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to appoint Sandra Spence as temporary Chairman.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint Lori Killinger as temporary Secretary.  Motion carried, 3-0.

 

REORGANIZATION

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to elect Sandra Spence as Chairman of the Board.  Motion carried, 3-0.

           

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to elect Ed Sharrah as Vice-Chairman of the Board.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint Lori Killinger as Office Manager/Secretary/Treasurer setting the wage at $19.10 per hour.  Motion carried, 3-0.

           

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to establish the Treasurer’s Bond at $600,000.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to appoint Jeff Black as the Road Crew Foreman setting the wage at $16.48 per hour.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to appoint full-time road crew employees Curtis MacBeth, Eddie Pritt and Dale Byers as full-time Road Crew employees setting the wages at $14.48, $14.00 and $14.00 per hour, respectively, and to set the wage for any part-time Road Crew employees at $13.00 per hour.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to appoint Robert Kuykendall, Matthew Williams and Randall Fetter as part-time Snow Removal employees setting the wages for all at $15.00 per hour.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to appoint Cindy Smith as the part-time Zoning/Code Enforcement Officer setting the wage at $15.00 per hour.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint Stacy Degler as Office Cleaning Personnel.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to appoint Walton V. Davis as the Township Solicitor.  Motion carried, 3-0.

5 audience members objected.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint KPI Technology as the Township’s Engineering Firm.  Motion carried, 3-0.

4 audience members objected.

 

MOTION by Supervisor Fetter, seconded by Spence, to appoint Gil Picarelli as the Sewage Enforcement Officer.  Motion carried, 3-0.

5 audience members objected.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint Dominic Picarelli, Leah Heine and John Phelps as the alternate Sewage Enforcement Officers.  Motion carried, 3-0.

5 audience members objected.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to appoint Linda McDannel as the Vacancy Board member.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to appoint Sandra Spence to the Franklin Township Planning Commission for another term.  Motion carried, 3-0.

Dan Keys, resident, asked if Supervisor Spence could hold two positions.  Supervisor Spence responded yes, she verified that with Solicitor Davis when she was appointed Supervisor.  She said she served in no officer position on the Planning Commission.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to appoint Deb Hahn as a Municipal Authority member for another term. Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint Joel Riddlemoser as a Zoning Hearing Board member for another term.  Motion carried, 3-0.

Joel Riddlemoser stated he would take the position but would step aside if the Board had someone else who would like the position.  Darrin Flake, resident, stated he volunteered for the position.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to appoint Lori Killinger as Open Records Officer.  Motion carried, 3-0.

Dan Keys asked what the procedures were for requesting records from the township.  Solicitor Davis stated records could be asked for verbally but the township did not have to respond verbally.  According to the new and old Open Records Law, a written request was to be made and the township should have a request form.  The maximum price for page on normally photocopied records that could be charged was $0.25 per copy.  The cost for other records may be based on the actual cost to the township to reproduce them.  A person must make a written request if they want to invoke all of the requirements of the statute.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to appoint Sandra Spence and Lori Killinger as Representative and Alternative Representative, respectively, to the Board of Directors of the York Adams Tax Bureau.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to establish PLGIT and Adams County National Bank as the depositories for Township funds.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to certify Sandra Spence as the State Convention Delegate and the Voting Delegate for Franklin Township.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Land and Sea’s 2009 fee schedule.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve KPI Technology’s 2009 fee schedule.  Motion carried, 3-0.

1 audience member objected.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the IRS mileage reimbursement rate of $0.55 per mile.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to set the 2009 Board of Supervisors meetings for the first Thursday after the first Wednesday of each month at 7:00p.m.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to establish the 2009 holidays observed as the same as 2008 for Township employees.  Motion carried, 2-1, with Supervisor Fetter opposing.

 

            Supervisor Fetter stated that he believed in a rotation of the position of Chairman.

 

There being no further business to conduct, the reorganizational meeting was adjourned at 1:26 p.m. and the regular meeting was immediately called to order.

 

REGULAR MEETING

APPROVAL OF MINUTES

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve the minutes of the December meeting as pre-read by the Supervisors.  Motion carried, 3-0.

 

APPROVAL OF BILL LIST #1

MOTION  by Supervisor Spence, seconded by Supervisor Sharrah, to approve Bill List #1, General Fund checks 27578-27653 totaling $122,775.01, State Fund checks 6378-6394 totaling $56,222.09, Sewer Fund checks 1184-1186 totaling $358.44, 2006 Project Account check 1072 totaling $28,922.19 and ACNB Pennvest account checks 1003-1004 totaling $789,193.82.  Motion carried, 3-0.

 

REPORTS

Secretary Killinger read the Zoning/Code Enforcement Officer’s report for the month of December.  Smith issued 5 building permits with a total construction value of $732,000.  She also issued 1 driveway permit, 3 sign permits and renewed 1 sexually oriented business license.

Secretary Killinger also read the Zoning/Code Enforcement Officer’s year end report for 2008.  During 2008, 55 building permits, 5 building permit renewals, 13 land use permits and 3 land use permit renewals were issued with a total construction value of $4,385,120.  In addition, a total of 11 flea market/yard sale permits, 3 driveway permits, 6 sign permits, 5 demolition permits, 3 home occupation permits, 2 sexually oriented business licenses, 1 storage of moveable dwelling unit permit and 2 citations were issued.  2 zoning hearing board applications were also received in 2008.

 

Dan Keys, Old Route 30 resident, asked Secretary Killinger how many hours Cindy Smith worked per week.  Killinger responded approximately twenty.  Keys asked where Smith spent most of her time.  Killinger responded in her office doing her work.  Keys asked how many hours Smith spent “on the road”.  Killinger responded that it varies.  He asked if she basically waited until someone turned their neighbor in to address an issue.  Killinger responded that was mostly the case.  He asked if she should be spending a third of her hours on the road rather than waiting on a neighbor to turn a neighbor in.  Supervisor Spence stated that was something the Board could consider.  Keys questioned whether Smith knew all of the roads in the township.  Spence stated she believed Smith was becoming more familiar with the township.  Keys stated he had seen numerous violations that had not been addressed.  Nancy McGlaughlin, resident, stated she had as well.

 

Secretary Killinger reported that the CPA firm, Sturgill Trostle, would be performing the annual township audit.  An auditor was already at the township for a day and would also be at the township the following day and for three days the following week to review the township files.

 

Supervisor Ed Sharrah read the Road Crew Foreman report for December.  The road crew replaced couplers on unit #7 and installed a new “school bus stop ahead” sign and “slow” sign on Boyers Nursery Road.  Supervisor Spence reported that the township received a thank you note for installing these two signs.  The road crew installed two “yield to oncoming traffic” signs at the bridge on Hilltown Road; installed tile on Poplar Springs Road; replaced drain tile on Scott School Road; replaced auger on unit #3; repaired end gate on unit #6; opened tile inlets and outlets; filled pot holes; mixed anti-skid and refilled shed; Tiger brushed on Ragged Edge Road; cut brush along Flohrs Church road between Tillietown and Sunset Roads; replaced drain tile on Poplar Springs Road hill off of Greenridge Road and installed rip rap to slow water in the ditch.  The road crew was out several times anti-skidding and plowing and also out several times to move fallen trees and limbs.

During 2008 drain tiles were replaced on Blue Ribbon Road, Hilltown Road, Bingaman Road, Greenridge Road, New Road, Tillietown Road, Flohrs Church Road, Church Road, Old Route 30, Orchard Road, Hillside Drive, Scott School Road and Poplar Springs Road.

Supervisor Dan Fetter added to the Road Crew Foreman’s report.  He stated in 2008 lines were painted on approximately 28 miles of road and approximately 3 ½ miles of roads were tarred and chipped.  In addition, a thank you note was received for the debris that was cleaned up along Orchard Road.

 

Supervisor Fetter addressed the police service issue.  He stated he and Supervisor Spence met with a State trooper from the Gettysburg State Police barracks.  He stated a State trooper would try to be at the February meeting to go over a few items.  In March the Supervisors would probably make a decision regarding police service.  Dan Keys asked if Supervisor Fetter thought the Gettysburg Times would include in their article that this issue would be coming up.  Supervisor Fetter stated a reporter from the Evening Sun contacted him and he told that reporter the same thing in regards to police service.  Supervisor Spence stated Sgt. Gano had said the police would sit in people’s driveways to address speeding but that those people first had to contact the State Police to give permission to use their driveway.  Supervisor Fetter stated anyone who wanted to allow the police to sit in their driveway needed to call the State Police and ask for the Supervisor In Charge and let him know the location.  Supervisor Spence stated they told Sgt. Gano where the problem areas were and he was willing to increase coverage in those areas.  Nancy McGlaughlin said she thought the heavy truck traffic on Hilltown Road had diminished.  Supervisor Spence stated Sgt. Gano would welcome calls from anyone who wanted to report problem areas.

Supervisor Spence reported she attended a meeting on December 17th at the Cumberland Township building to discuss forming a countywide COG (Committee of Government).  Through the COG townships could purchase services such as health insurance or purchase equipment with other townships.  Two representatives from the Franklin County COG were at the meeting to discuss the benefits of a COG.  Spence stated if the township chose to be a member of the COG it could pick and choose what it wanted to participate in.  There will be another meeting in February to further discuss this topic.

 

Dan Keys asked if the incident involving a municipal lien on Poplar Springs Road was straightened out.  Supervisors Spence responded yes, that property had been purchased for back taxes.  The township had liens against the property and would be collecting on them.  Supervisors Spence stated she was also concerned about that person’s welfare and it was her understanding that he was being taken care of.

 

Keys alluded to an investigation concerning an alleged theft from the township and stated if some kind of action was not taken, if it was true, he would be contacting the Attorney General and the IRS.  Supervisor Spence told Keys to do whatever was necessary and that he had to do whatever he felt was right.  Supervisor Spence indicated that the Board had cooperated.

 

Keys asked if Dennis Robinson was a subcontractor for the township and was hauling dirt for the township.  Supervisor Sharrah stated he could have been subcontracted by Mendon Pipeline but he wasn’t contracted by the township.  The understanding with the contractor was that they were going to haul dirt back to the township stockpile regardless of who hauled the dirt.  Keys pointed out that Robinson was the Vice-Chairman of the Planning Commission and stated a lot of the people in the community viewed it as a conflict of interest.  Keys stated Laurel Run just did a project and Robinson was doing work there.  Supervisor Spence stated she didn’t think the Board could prohibit him from doing work at Laurel Run because he was a member of the Planning Commission.  Keys repeated that this was a conflict of interest.  Supervisor Spence stated she understood the perception but could not see how the Board could tell Laurel Run who to hire.

 

Keys complained about only two of the three zoning hearing board members showing up for a hearing.  He stated he was paying $500 for three individuals not two.  He said every member should be there.  Secretary Killinger stated the $500 goes towards legal fees.  It does not go towards payment of the members.  She stated $500 didn’t even cover the cost of a zoning hearing.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  Zack reminded the Supervisors of the public hearing to be held on Wednesday, January 28, 2009 at 9:00a.m. in the Commissioners’ meeting room regarding the application for Community Development Block Grant money.  If approved, this would be the third and final award of $133,000 for a total of $400,000.

Zack stated the progress of sewer line installation had slowed down a little due to Mendon Pipeline encountering rock.

KPI Technology and Mendon Pipeline had negotiated the final price for the change order for the additional bore across Route 30 in the Flohrs Church area.  This change order was expected to save the township over $19,700.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve change order #1

           for Contract 1 in the amount on $19,711.10.   Motion carried, 3-0.

 

            KPI had reviewed the latest invoices from PennDOT for inspection of the project and compliance with the Highway Occupancy Permit and recommended that these bills be paid.

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve     

payment of current PennDOT invoices in the amount of $3,399.59.  Motion carried, 3-0.

 

The contractors submitted requests for payment.  KPI reviewed them and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 10% retainage for Mendon Pipeline, Inc. and George S. Hann & Son, Inc.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the payment request for Mendon Pipeline, Inc. in the amount of $187,407.90.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the payment request for George S. Hann & Son, Inc. in the amount of $49,345.03.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve and sign reimbursement request #5 for Pennvest in the amount of $236,752.93.  Motion carried, 3-0.

 

Supervisor Sharrah stated he stopped by the treatment plant site and said the contractor needed to address guarding the hole at the site better than they were.  He said a lot of the fencing was down.  Craig Zack said he would make the contractor aware of the concern.

 

OLD BUSINESS

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to adopt Ordinance 2009-01, Flood Ordinance 2009.  Motion carried, 3-0.

 

NEW BUSINESS

            Supervisor Spence stated Cumberland Township initiated a peer to peer study involving regional recreation.  They received a DCNR grant which they matched with $10,000.  Cumberland Township asked the municipalities within the Gettysburg School District to participate in the peer to peer study.  A financial contribution was not required.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to adopt Resolution 2009-01, the Park and Recreation Resolution. 

Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to appoint Sandra Spence and Cindy Smith to the Park and Recreation Advisory Group.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to appoint Sandra Spence as the primary municipal representative to the Watershed Plan Advisory Committee and to appoint Lori Killinger as the alternate municipal representative to the same committee.  Motion carried, 3-0.

 

Secretary Killinger presented the Supervisors with the CDBG Resolution which indicated that the township wanted to apply for the third round of CDBG funding.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to adopt Resolution 2009-02, the CDBG Resolution.  Motion carried, 3-0.

 

The township had applied for a Dirt Road Grant through the Adams County Conservation District to finish Miltonberger Road.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the Dirt and Gravel Road Maintenance Project Agreement with the Adams County Conservation District.  Motion carried, 3-0.

 

GUESTS

Lisa Conklin, Adams County SPCA, was listed on the agenda but was not present.  Supervisor Sharrah stated the SPCA was asking municipalities to contribute a set amount based on per capita.  If the municipality did not pay the amount the SPCA would withdraw their services.  The SPCA was asking for $1,833 from Franklin Township.  Franklin Township typically gave $650.  Dan Keys stated if the township donated two thirds of the requested amount he would donate the other third.  Supervisor Sharrah stated, at the very least, he thought the SPCA should provide the township with an expense report at the end of the year.  He stated they provided a good and necessary service, however, they answered to nobody.  Supervisor Sharrah thought the SPCA should provide a quarterly or annual report indicating what services they provided within Franklin Township.  He expressed concerns about their budget figures doubling within a year according to the newspaper.  He stated the SPCA was talking about adding another vehicle on the road as well as a mobile unit.  Sharrah stated there was nothing wrong with growth as long as it was controlled.  Dan Keys suggested the township give them a chance this year until it received an “end of the year” report to see what they had done.

Secretary Killinger stated Lisa Conklin had emailed her an Animal Services Agreement for approval.  The Supervisors stated they would like Conklin to attend the February Board of Supervisors meeting.  They requested that she bring a copy of this year’s budget, a report on the incidents they responded to in Franklin Township and a list of 2008 expenses.

Nancy McGlaughlin, Hilltown Road resident, asked where rock was encountered during sewer construction.  Craig Zack responded on Mary Grimes’ property.

 

McGlaughlin requested the SEO give a monthly report.  Supervisor Spence responded that he had in the past somewhat.  For example, he reported on the status of the septic inspections in the Gettysburg Mountain Campsites.  Supervisor Sharrah agreed that there should be a monthly report on activity outside of the sewer project.

 

Dan Keys, Old Route 30 resident, asked if everyone was compliant with the three year septic pumping requirement.  Killinger responded yes, the remaining two people in District 2 just recently complied.  There were approximately 130 people remaining in District 3 who had not yet pumped.  The next step was to send those people a letter from the Solicitor letting them know this was their final opportunity to get their systems pumped.  Keys asked if a person had to have their system pumped if there was no building there.  Killinger responded the first time around, all systems needed to be pumped.

 

Joel Riddlemoser, Flohrs Church Road resident, asked if the approved plumbers list was finalized.  Supervisor Spence stated “we’re getting closer”.  Riddlemoser asked how many people were on the list.  Craig Zack responded 16.  Riddlemoser asked how many hookups there were going to be.  Zack responded there were over 300 EDU’s in the Act 537 Plan.  As far as the number of actual connections, he believed it would be less than 200.  Riddlemoser was concerned whether there were enough plumbers to get the connections done in 60 days but with 16 plumbers he assumed it should get done.  Zack agreed and said more plumbers may apply the closer we get to completion.

 

Dan Keys asked if the contractor asked for any more money after running into bedrock.  Supervisor Spence stated the township had a rock clause.

 

Nancy McGlaughlin volunteered her time to assist Secretary Killinger with township mailings and newsletters.

 

Bill Hewitt, NW Comprehensive Plan Steering Committee member, asked if he could update the Supervisors on the NW Comp Plan following the meeting.

 

Tom Culp, Short Cut Road resident, asked what the Supervisors’ plans were as far as changing the end of Short Cut Road.  Supervisor Fetter stated they were still discussing it and when he got a set of plans he would show them to Culp.  If anything, they were going to try to lose the “off ramp” effect.  Supervisor Fetter stated they needed PennDot’s approval.

 

Riddlemoser stated a couple years ago there was a discussion about closing Short Cut Road to heavy traffic.  He asked what happened to that.  He also heard that the township would lose the Liquid Fuel money for that.  He asked how much money could be lost for that short road.  Supervisor Fetter stated they were looking into it.  He said they were looking at a plan that would make it difficult for a big truck to get on that road.  Supervisor Fetter stated they were also working on the section of Hilltown Road between Route 30 and Fairview Fruit Road.  Supervisor Sharrah stated if the Route 30 end was addressed it would force the trucks to at least go down to Fairview Fruit Road.

 

Darrin Flake, Tillietown Road resident, stated he had a question from the November minutes that he could not bring up until January because there was no way to see the minutes.  He asked if the minutes could be looked at before they were voted on.  Secretary Killinger stated they would be unofficial minutes.  Supervisor Spence explained that it took a long time to do the minutes especially with the recent meetings lasting two to two and a half hours.  It could take Secretary Killinger days to finish the minutes in the office with interruptions.  Flake pointed out that he would like time to look at them in case he didn’t think something was said the way he thought it was at the meeting.  He disputed something that was said at the November meeting between him and Supervisor Sharrah.  Supervisor Spence stated she did not have a problem with Flake reviewing the unofficial minutes if Secretary Killinger didn’t.  Killinger responded as long as they were completed.  Sometimes they were not completed until a day or two prior to the meeting.  Flake stated he was ok with looking at them the day of the meeting.

 

Flake cited the discussion with Supervisor Sharrah in the November minutes which indicated Sharrah saw a breakdown of KPI’s “per task list”.  Flake stated it was his understanding that there was no breakdown, just a three page contract.  Supervisor Sharrah stated there was a breakdown of hourly rates.  Flake stated there was no breakdown per task in the construction and monitoring phase.  He stated in a proper contract a technical proposal would break down the tasks and the hours that would be spent on them.  As a resident, his concern was spending $545,000 and having a project folder of only three pages.  He asked where the justification was for the township going to single source.  He asked if the Supervisors did anything for record of what they discussed.  Supervisor Sharrah stated he didn’t do anything for record because this was a done deal by the time he came into the picture.  Flake stated no, this (Engineering Services Agreement) was signed on May 8, 2008.  Sharrah stated the engineer for this project was already chosen at this point.  Flake stated “not for this project, this was a separate agreement”.  Supervisor Sharrah agreed and asked Flake what his question was.  Flake asked Supervisor Spence where the documentation was from when they decided this.  Supervisor Spence responded that they receive an itemized list with KPI’s bills.  Flake questioned the procedure and asked where the records were that indicated this was the way they were going to go with this contract.  Supervisor Sharrah said he called other engineering firms on his own.  Flake stated at some point a decision had to be made to agree to sign the contract.  Supervisor Sharrah stated the reason he made the calls was to follow up on a complaint that Flake made in regards to “the fox guarding the hen house”.  Flake asked if the price had been $850,000 what the Supervisors would have done.  Supervisor Sharrah responded he would have questioned it.  Supervisor Spence stated they do question KPI.

 

Flake stated “the appointment of the SEO could influence the contract because they do all of the sewer issues in here”.  Flake stated Supervisor Sharrah made the comment at the November meeting that the Board would appoint another engineer.  Supervisor Sharrah clarified that he was referring to any future project.  Supervisor Sharrah stated unless there was a major issue he was not about to “switch midstream” and go to a different engineering firm to finish this project.  He stated one engineer he talked to wouldn’t even think of taking over someone else’s project like that and the other person said it would cost about $100,000 just to study and review the plans.  Flake stated his point was the appointments of township engineer and SEO and that they had influences over this contract.  Supervisor Sharrah asked who Flake would recommend.  Flake was sure there were at least 10 or 12 SEO’s and engineering firms out there.  Supervisor Spence stated the township had tried several other companies in the past.  Supervisor Sharrah stated it did not bother him that Gil Picarelli was the township’s SEO for the remainder of this project.  Supervisor Sharrah stated his point was if any damage was done it had already been done.  Supervisor Sharrah stated if another sewer system was to be put in he wouldn’t automatically go to KPI to do it.  Supervisor Spence stated she understood Flake’s point regarding a conflict of interest, however, she said the Supervisors do question them (KPI).  Flake didn’t understand how the Supervisors could appoint a conflict of interest.  Flake stated the Supervisors currently had no quality control.

Nancy McGlaughlin stated there were a lot of problems getting Picarelli (KPI Technology) out to her neighborhood to deal with sewage issues.  Dan Keys stated checks and balances were good on any kind of business.  Flake state he was not questioning their (KPI’s) ability, he was questioning the perception.  He could not see why it could still not be fixed.  Supervisor Sharrah asked what was to be gained by replacing them now.  Flake responded public perception.

Bill Hewitt, Municipal Water Authority member, stated over the years the Water Authoriy had gone to other sources for engineering challenges or to check other people’s work and all that did was confirm their original decisions and it cost them money.  The challenge was to eliminate the perception if you could but it was not possible sometimes because “it was in people’s minds”.  The Water Authority felt the obligation was to the taxpayers, to do their job diligently and to not drive up the price just to eliminate perception.

Supervisor Sharrah asked Flake if the perception would have been better if they had appointed a different SEO.  Flake stated yes, that would have been a great perception.  Supervisor Sharrah asked if he had any recommendations.  Flake said he could get some.  Keys stated the appointment had already been made.  Supervisor Sharrah stated it could be withdrawn.  Supervisor Sharrah stated he would do some checking and talk it over with the Supervisors but he didn’t think it would solve 95 percent of the issues at the monthly meetings.  Supervisor Fetter stated he would like to see what Flake could find as far as rates from other SEOs.

 

Dan Keys complained about the appointment of Solicitor Davis.  Supervisor Sharrah stated he would want him in a courtroom arguing for the township over any other guy.  Keys stated he was arrogant and talked down to the citizens.  Supervisor Sharrah agreed and said “we’ve got to remember who we work for”.  Supervisor Sharrah stated you also want someone who knows about municipal government.  McGlaughlin stated there had been times when Solicitor Davis had come across as threatening.  For example, he did not give accurate advice to the Citizens Sewer Committee.  He told them that they didn’t want to get DEP involved, they would impose fines and the Committee would cause problems.  McGlaughlin stated they did have communication with DEP and no fines were issued.  Supervisor Spence said he was referring to fines being issued if the project was delayed.  The fines would have been $300 per day.  Supervisor Spence stated Davis was guarding the township.  He was being protective.

 

Riddlemoser asked why the township’s ordinance didn’t have a “cookie cutter” shared driveway maintenance agreement form where a person just had to fill in the blanks.  That way the landowners wouldn’t have to go to an attorney to have them write an agreement.  Supervisor Spence stated the situations varied.

Riddlemoser added that a lot of the ordinances he had seen could have been copied from another township.  He asked why other township ordinances couldn’t have been used as this would cut down on the expense.  Supervisor Spence mentioned the recently adopted Flood Ordinance.  Killinger pointed out that that ordinance came from the State.  Solicitor Davis reviewed it to make sure it was acceptable.  In addition, Franklin Township shared that cost with Davis’ other townships since they needed to adopt it also.

 

The Supervisors reminded the audience that the monthly meetings would begin at 7:00p.m.

 

There being no further business to conduct, meeting adjourned at 2:56 p.m.

                                                                       

Respectfully submitted,

Lori J. Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

February 5, 2009

 

SUPERVISORS PRESENT:  Sandra Spence, Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer; Cindy Smith, Zoning/Code Enforcement Officer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Sandra Spence.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the January reorganizational and regular meeting minutes as pre-read by the Supervisors.  Motion carried, 3-0.

 

APPROVAL OF BILL LIST #2

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve Bill List #2, General Fund checks 27670-27739 totaling $79,138.54, State Fund checks 6395-6399 totaling $47,225.21, Sewer Fund checks 1187-1188 totaling $311.41, 2006 Project Account checks 1073-1075 totaling $37,608.83 and ACNB Pennvest account checks 1005-1006 totaling $652,959.11.

Motion carried, 3-0.

 

REQUEST FOR TIME EXTENSION

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to grant SPECO an extension until April 3, 2009 for the subdivision plan on Poplar Springs Road.  Motion carried, 3-0.

Supervisor Spence stated, for the record, that she was related to the SPECO partners but she had no financial interest in any of their business dealings and that was why she would still vote on any of the motions made involving SPECO.

 

PLANNING WAIVER

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the planning waiver for Theodore and Barbara Jones of Orrtanna Road.  Motion carried, 3-0.

 

SEWAGE MODULE

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve the sewage module for Matthew Wentz of Orrtanna Road.  Motion carried, 3-0.

  

REPORTS

            Cindy Smith, Zoning/Code Enforcement Officer, reported that for the month of January she issued 2 building permits with a total construction value of $82,000.  She also issued 1 flea market/yard sale permit and renewed 1 vehicle storage permit and home occupation permit.

Smith reported that she patrolled many of the township and state roads and did not find any zoning or building violations.

 

Secretary Killinger reported that she received a letter from Bob Sharrah, surveyor, asking for the Supervisors’ opinion on Randy and Lori Misner using their existing driveway at 1465 Buchanan Valley Road to access the adjacent lot at 1395 Buchanan Valley Road.  Solicitor Davis stated, according to the township’s ordinance, this would be fine as long as they could show an alternate driveway, in case it was necessary in the future, as well as present the Board with a maintenance agreement for their approval.   A sketch should be attached to the agreement depicting the alternate driveway to 1395 Buchanan Valley Road and the highway occupancy permit number for the alternate driveway should be noted on the sketch.  The Supervisors concurred.

 

Supervisor Fetter announced the township received a thank you note from the Buchanan Valley Volunteer Fire Department for the township’s assistance on January 11th with a fire call.  Two township road crew employees provided assistance to the firemen and trucks by placing anti-skid on the icy roads in a development where there was a chimney fire.

 

Supervisor Spence reported that she attend the York Adams Tax Bureau meeting at the end of January.  She also attended a Committee of Government (COG) meeting in Franklin County to see how the COG functioned since some Adams County municipalities were considering forming a similar committee.

 

Supervisor Sharrah read the Road Crew Foreman report for January.  The road crew replaced drain tile on Scott School Road; cut brush along Peach Tree Road; cut brush along Old Route 30 from McKnightstown to the intersection of Hilltown Road; installed rip rap along a ditch at the upper section of Poplar Spring Road; set up the loader attachment to hook to the forks and to the v-plow to prepare for any major snow storms; replaced driveway tile along Green Ridge Road to keep water off of the roadway.  The road crew was called in several times to plow and anti-skid and also to assist with the previously mentioned fire call.  A road crew employee was also called in to assist with the clean up after a log truck rolled on Short Cut Road.  The road crew took Units #2, #3 and #14 for state inspection; repaired a valve problem on Unit #14; cold patched pot holes where needed; plowed and anti-skid dirt roads and placed 1B’s on dirt roads; took Unit #5 to the shop to repair an air leek; replaced the stop sign and post at the intersection of Route 234 and Church Road; and met with Rick Levan from PennDOT to go over 2009 road projects.

 

Gil Picarelli, KPI Technology, gave an SEO report.  He issued a repair permit for a property on Chambersburg Road to replace a metal septic tank with a concrete tank; reviewed planning modules and non-building waivers; and did a final sandmound inspection.  Picarelli stated that two sites remained at the Gettysburg Mountain Campsites to fulfill the township’s requirements for permanent residency.  Both sites had permits:  one, to replace an alarm and the other, to replace a cracked tank.  Both of these permits were issued on November 24, 2008 and the permits were good for three years.

KPI was working on the SEO reimbursement package for 2008.  Picarelli stated any work that the SEO did was reimbursable by the Pennsylvania Department of Environmental Protection (PA DEP).  Township SEOs prior to KPI never applied for the reimbursement.  Picarelli believed that because of applying for the reimbursement, since he had been SEO, he didn’t think the township ever paid a penny for SEO services due to the combination of the reimbursement program and applicants’ fees.  He stated he would get the package to Secretary Killinger shortly so that she could complete it and mail it in.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  KPI determined that the sewer project was eligible for another potential funding source from the Commonwealth Financing Authority (CFA) recently released to assist municipalities with construction projects.  Based on the matching fund requirements the township may apply for $5,253,939 in grant money for the project.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Resolution 2009-03, the H2O Grant Resolution, authorizing the township to apply for $5,253,939 in grant money for the sewer project.  Motion carried, 3-0.

 

Zack stated the grant money would be used to reduce the sewer loans which, hopefully, would result in lower monthly user fees.  Supervisor Spence stated Franklin Township was one of thirty municipalities applying for the grant money just in Senator Rich Alloway’s district.  This was highly competitive.

Zack reported that he attended the public hearing on Wednesday, January 28, 2009 for the Community Development Block Grant applications.  A decision on the approval of the third and final award of $133,000 for a grand total of $400,000 would be forthcoming.  Supervisor Spence stated it was in the newspaper today that the Commissioners approved this.

Zack stated he was still taking applications for the approved plumber/electrician list.  So far, seventeen had been preliminarily approved and he had three to review.

Construction on the sewer line continued at an adequate pace.  Mendon Pipeline continued to encounter rock during the course of the sewer line installation.  George S. Hann continued to work on pouring concrete for the treatment tank walls but the cold weather had slowed them down.

Zack reported he had a change order request for cleanout frames and covers for lateral connections that were not necessarily in “high traffic areas”.  KPI reviewed and agreed with the change order request and the unit price of $141 per cleanout frame and cover and estimated that there may be twenty of these in the project.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve Change Order #3 for the cleanout covers and frames at a unit price of $141 or a total estimated amount of $2,820.  Motion carried, 3-0.

 

KPI reviewed the latest invoices from PennDOT for inspection of the project and compliance of the Highway Occupancy Permit and recommended these bills be approved.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve payment of the current PennDOT invoices in the amount of $3,501.33.

 

            The contractors submitted requests for payment.  KPI reviewed them and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 10% retainage for Mendon Pipeline, Inc. and George S. Hann & Son, Inc.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the payment

            request for Mendon Pipeline, Inc. in the amount of $181,394.01.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the payment request for George S. Hann & Son, Inc. in the amount of $290,359.36.  Motion carried, 3-0.

 

            MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve and sign reimbursement request #6 for Pennvest in the amount of $471,753.37.  Motion carried, 3-0.

 

OLD BUSINESS

            Supervisor Spence stated the Board checked with various municipalities regarding the cost of police coverage.  At this time the Board decided to forego contracting police services because of cost, other things involved and the overwhelming public opposition.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to discontinue the search for contracting a municipal police force for police service and to still evaluate the possibility of police services for safe speed studies as opposed to hiring a traffic engineer.  Motion carried, 3-0.

 

Nancy McGlaughlin, Hilltown Road resident, stated there were only two speed limit signs going east on Hilltown Road between Route 30 and Mummasburg.  One was a 25 mile per hour sign and the other was a 35 mile per hour sign.  There were no speed limit signs going west.  McGlaughlin requested the Board look into the regulations.  She referred to Cumberland Township having their speeds posted.  Supervisor Fetter stated Cumberland Township had their own police department and could enforce their signs.  McGlaughlin stated the problem was the speeding on Hilltown Road.  She asked if the roads were not posted was it to be assumed that the speed limit was 55 miles per hour.

Supervisor Spence stated Sgt. Gano, PA State Police, stated the Police would increase their coverage in Franklin Township and she believed that they had.

A resident complained about the speeding on Orrtanna Road.  Supervisor Spence stated the State Police were willing to sit in driveways but the property owners had to call to request that.  Supervisor Fetter asked the residents, if they did call the State Police to request them sit in their driveway to watch traffic, to let the township know if their request was fulfilled.

 

NEW BUSINESS

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to exonerate the tax collector from uncollected real estate and per capita taxes for the year ending December 31, 2008.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to authorize uncollected per capita taxes to be sent to J.P. Harris for collection.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to appoint Sandra Spence as the COG representative.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to put the 1975 John Deere 401-C tractor up for public bid at the March 5, 2009 Board of Supervisors meeting and to authorize the advertising.  Motion carried, 3-0.

 

GUESTS

Two members of the local Boy Scout troop were present to discuss a township issue as a requirement for the Citizenship in Community merit badge.  One Boy Scout asked if bike paths could be created along the sides of roads.  Supervisor Fetter responded that there was a bike trail in the area of Route 234.  Corporal Graham, Pennsylvania State Police, stated the road would have to be widened and the lines for the trail painted.  Supervisor Spence stated another problem would be the cost.

The other Boy Scout asked when Old Route 30 would be “cleaned up” following the construction of the sewer system.  Craig Zack, KPI Technology, responded portions of it would be repaved in the Spring.

 

Corporal Graham, Pennsylvania State Police, indicated the State Police would patrol specific areas more frequently in response to residents calling in with concerns about traffic violations in certain areas.  Corporal Graham gave a report of incidents for 2008.  He stated there were 626 Franklin Township incidents. 96 were vehicular crashes and the remaining incidents were criminal incidents and service calls.

Dan Keys, resident, asked if the State had a quota on the “blinker light” as far as how many crashes had to occur before they would install a red traffic light.  Cpl. Graham responded, before a light was installed at any intersection, the State looked at how many crashes occurred there, how many were fatal, how many were due to operator error or operator negligence, how many were attributed to driving under the influence issues.  The State would look at all of those factor first as well as the construction of the intersection and then determine whether putting a light in would make a difference.

Nancy McGlaughlin, resident, asked Corporal Graham what the speed limit was in the portion of Hilltown Road which was not posted.  Cpl. Graham responded 45 miles per hour.  (Note: Cpl. Graham called the township the morning following this meeting stating he misspoke.  The speed limit on a township road which is not posted is 55 miles per hour – LJK)

Mary Grimes, resident, complained about the speed limit on Old Route 30 through McKnightstown being 40 miles per hour versus the speed limit in a more rural area along Hilltown Road being set at 25 miles per hour in one area and 35 miles per hour in another.  Cpl. Graham stated that was between the residents and the township.  The township could go back and look to see if an engineering study was done and what the results were.

Lisa Conklin, Adams County SPCA, asked Cpl. Graham if the State Police received many calls pertaining to animal concerns.  He responded yes.  He added that those types of calls do take their time and the Police lack the resources (ie. cages) to respond to those types of calls.

 

John Parr, Buchanan Valley Volunteer Fire Department member, presented the Supervisors with the fire department’s annual report.  He reported that the department ran 129 fire calls in Franklin Township in 2008.  There were also 200 medical calls.  In addition, Parr reported that the department got a Homeland Security Grant for a new brush truck to replace their 1975 brush truck.  Bob Kimple, Buchanan Valley Volunteer Fire Department member, added that the new department President, Tim Baldwin, requested that any if the Supervisors had any issues with the department to contact him.

 

Dick Mountfort and Betsy Kerlin, representing the Adams County Land Conservancy, were present to discuss the Dillon Tract in the Narrows off of Bottom Road.  The property consists of 188.95 acres of forest and Mountfort stated there was an interest in it as a public recreation area.  Gladfelter Pulpwood Company currently owned the property and was willing to sell the property to the Land Conservancy.  The Land Conservancy had been working with the Conservation Fund on this purchase.  A DCNR (Department of Conservation and Natural Resources) grant had been applied for and DCNR said that they would approve the grant if there was a local match.  Mountfort stated the Adams County Commissioners were considering options such as the County or Township taking ownership of the property.  He posed two questions to the Supervisors.  Do you think this is a reasonable thing to do and if the township could assume control over this property without putting money into it would the township be interested in ownership of the property?  Supervisor Fetter stated he would be interested to know what would be involved.  Mountfort stated they had prepared a budget.  He suggested, if the Supervisors were interested, they have a representative attend the meeting on Monday to be held with the Commissioners.  Concerns such as hunting availability, liability in case of injury on the property and tax revenue that would be lost were discussed.  Supervisor Spence stated that she and Supervisor Fetter would attend the Monday meeting.

 

Nancy McGlaughlin, Hilltown Road resident, asked where the sewer line was going on Hilltown Road.  Craig Zack stated he talked with the Supervisors about the possibility of moving the line to her side of the road.  This would minimize the amount of overlay which would be required.  McGlaughlin requested the rain water runoff problem in that area be explored.  McGlaughlin was confused about the number of connections there would be and Craig Zack stated there were approximately 285 connections and approximately 336 EDUs.

 

At this point in the meeting the Supervisors excused Craig Zack, Gil Picarelli and Walton Davis.

 

Lisa Conklin, Adams County SPCA, was present to request the township give $.50 per capita to the Adams County SPCA to support their services.  If the township did not give the required amount, residents with animal control (loose animal) issues would need to call the Police for assistance.  The Adams County SPCA would still take strays and owner surrenders if the township did not pledge the $.50 per capita.  Conklin stated the SPCA was a service not a charity.  She stated if every municipality gave $.50 per capita it would equal $47,000.  The SPCA had a $500,000 annual operating budget.  Conklin stated the SPCA didn’t want to close its doors or turn away animals.  The SPCA was a private non-profit organization.  Conklin stated Pennsylvania had no mandate for animal control.  For the benefit of the animals, she was asking for the funding and stated the SPCA didn’t want to have to charge fees.  Supervisor Sharrah questioned the SPCA’s operating budget.  Conklin stated they take in 2700 animals a year, they pay their employees $10 per hour and they get approximately 500 humane cases a year.  Supervisor Sharrah expressed concern over the 22 percent increase in the SPCA’s expenses.  Conklin stated that she was asking for $1833 from the township to ensure the residents got full services and the Police did not have to deal with animal control issues.

Dan Keys, resident, stated he would donate 1/3 of the total Conklin was requesting.

Conklin stated the township did not have to sign the SPCA contract.

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to double the township’s annual contribution and donate $1,300 to the Adams County SPCA in 2009 with the understanding that resident, Dan Keys, will contribute $533.  Motion carried, 3-0.

 

Joel Riddlemoser, Flohrs Church Road resident, asked how Jim Temchack, prior Zoning/Code Enforcement Officer, was doing.  Secretary Killinger stated he has his good days and bad days.  Riddlemoser asked what his status was as an employee.  Supervisor Sharrah stated he hadn’t been an employee since October.

 

There being no further business to conduct meeting adjourned at 8:50 p.m.

 

Respectfully Submitted,

Lori Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

March 5, 2009

 

SUPERVISORS PRESENT:  Sandra Spence and Ed Sharrah

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer; Cindy Smith, Zoning/Code Enforcement Officer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Sandra Spence.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the February regular meeting minutes as pre-read by the Supervisors.  Motion carried, 2-0.

 

APPROVAL OF BILL LIST #3

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Bill List #3, General Fund checks 27740-27812 totaling $59,890.76, State Fund checks 6400-6407 totaling $15,220.78, Sewer Fund checks 1189-1190 totaling $282.74, 2006 Project Account checks 1076-1078 totaling $70,824.32 and ACNB Pennvest account checks 1007-1008 totaling $236,752.90.  Motion carried, 2-0.

 

SEWAGE MODULE

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the sewage module for Keystone Farms of Oak Tree Road.  Motion carried, 2-0.

 

Ernest Shriver of Keystone Farms asked if the Supervisors would allow him to have panhandle lots in his subdivision.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to allow the three panhandle lots on the Keystone Farms subdivision plan.  Motion carried, 2-0.

 

PRELIMINARY/FINAL PLAN

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the preliminary/final subdivision plan for Theodore and Barbara Jones of Orrtanna Road pending KPI’s comments are addressed.  Motion carried, 2-0.

  

REPORTS

            Supervisor Sharrah read the Road Crew Foreman report for February.  The road crew was called in several times to plow and anti-skid roads.  The road crew ordered another load of salt and two skids of calcium.  Anti-skid and 1B’s were put on dirt roads as needed.  The road crew repaired rear lights and replaced wires and belts on Unit #3; removed tree limbs off roads after wind storms; cold patched pot holes as needed; took Unit #3 to Statler’s to get hydraulic pump replaced; replaced plow lift chain on Unit #12; met with Med-Ed, cable and phone company to discuss moving poles and wires back on Sunset Road in preparation for widening; replaced a stop sign at Greenridge/Bingaman Road and at Twin Run/Hilltown Road; and replaced 2 “Watch Children” signs and 2 speed limit signs in McKnightstown. Unit #11 was returned after being repaired following a traffic accident.

 

Gil Picarelli, KPI Technology, gave an SEO report.  He reviewed planning modules; answered various property owners’ sewer-related questions; and finalized the DEP reimbursement package and sent it to the Secretary.  Picarelli stated one site remained at the Gettysburg Mountain Campsites to fulfill the township’s requirements for permanent residency.  The property owner and contractor promised the work would be completed the following week.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  KPI delivered the H2O PA application to the Commonwealth Financing Authority requesting $5,253,939 in grant money for the sewer project.  A May 15, 2009 decision was anticipated.  Supervisor Spence stated that the Board of Supervisors met with Senator Rich Alloway to ask for his support on this grant application.

Construction on the sewer line continued at an adequate pace.  George S. Hann was closer to being on schedule.

Zack reported he had a change order request for installation of the underground utility trench under the access road for placement of the “sectionalizer”.  KPI reviewed and agreed with the change order request and the price of $892.50.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Change Order #2 for the installation of the underground utility trench under the access road in the amount of $892.50.  Motion carried, 2-0.

 

The contractors submitted requests for payment.  KPI reviewed them and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 5% retainage for Mendon Pipeline, Inc. and the required 10% retainage for George S. Hann & Son, Inc.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the payment request for Mendon Pipeline, Inc. in the amount of $257,442.40.  Motion carried, 2-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the payment request for George S. Hann & Son, Inc. in the amount of $120,672.81.  Motion carried, 2-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve and sign reimbursement request #7 for Pennvest in the amount of $378,115.21.  Motion carried, 2-0.

 

Craig Zack added that George S. Hann was approximately 40% finished with the wastewater treatment plant.  The project overall was approximately 45% finished.

 

            Cindy Smith, Zoning/Code Enforcement Officer, reported that for the month of February she issued 5 building permits with a total construction value of $394,000.  She also issued 1 flea market/yard sale permit and 1 mobile home storage permit.

Smith reported that she visually surveyed the areas of Mummasburg, Fairview Fruit, Sunset, Bingaman, Orchard, Poplar Springs, Old Route 30, Route 30, Buchanan Valley and New Roads.

She stated she had received inquiries regarding the requirements for the installation of windmills and solar panels.  Wilbur Slothour, Land and Sea Services, LLC, was present to discuss the UCC (Uniform Construction Code) requirements for those.  Slothour presented the Board with information from the Pennsylvania Uniform Construction Code.  He stated wind generators and photovoltaic electrical generators were not exempt from the UCC.  The township needed to issue permits for these structures and they needed to be inspected.  Smith added that there was a website available atwww.smallwindinpennsylvania.com regarding private grant funding.

 

Supervisor Spence asked Solicitor Davis for his opinion on what needed to be included in the meeting minutes.  Solicitor Davis stated, according to the Sunshine Act, the names of citizens who appeared officially to address the Board and the subject matter was all that was required to be in the minutes.  He added that it was a Constitutional right for people to petition their government.  All residents’ questions did not have to be in the minutes.  Davis stated if a resident asked a question during a public meeting and it was important for them to receive an answer he recommended they follow up by writing a letter to the Board restating their question.

There was a discussion regarding access to the recordings of the monthly meetings.  Supervisor Sharrah stated CD’s of the recordings would be available for a fee.

 

OLD BUSINESS

            The Supervisors opened the bids for the 1975 tractor.  Bids were submitted by Randy Reamer, Dutche’s Equipment, Jeff Black and Dale Byers.

            MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to accept Randy Reamer’s

            bid of $1,777 for the 1975 John Deere 401-C tractor.  Motion carried, 2-0.

 

NEW BUSINESS

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to schedule a public hearing for an addition to Agricultural Security Area #1 on April 2, 2009 at 6:45p.m. 

Motion carried, 2-0.

 

The Adams County Tax Claim Bureau notified the township of two properties from which mobile homes had been removed and therefore, could no longer tax and were exonerating the delinquent taxes.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to exonerate delinquent taxes for Parcels C10-0054B—001 and C11-0031—007.  Motion carried, 2-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to adopt Resolution 2009-04, the updated Right to Know Resolution.  Motion carried, 2-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to authorize the bidding of 2009 road materials, various equipment and the Orchard Road project and to authorize the advertising.  Motion carried, 2-0.

 

GUESTS

Nancy McGlaughlin, resident, asked if a 4 inch or 6 inch pipe could be used for a lateral.  Craig Zack, KPI Technology, responded the pipe could not be less than a 4 inch pipe.  McGlaughlin asked if manhole covers would be in the street or yard.  Zack responded they would be in the township’s right of way.  McGlaughlin asked about the tamping process.  Supervisor Sharrah responded he believed a waiver agreement would be available for each individual and the contractor to sign which would remove the contractor from any liability if the tamping was not done.  McGlaughlin asked when her driveway would be repaired.  Zack responded it would be done right away.

 

Tom Kerr, resident, asked if written specifications for connecting to the sewer main were available.  Zack responded they were on the township’s website.  The contractors also had them.  Kerr asked if the budget was on target for the project.  Zack responded that it was.

 

At this point in the meeting the Supervisors excused Craig Zack, Gil Picarelli and Walton Davis.

 

            McGlaughlin asked what the outcome was from the Supervisors’ meeting with the Commissioners in regards to the Glatfelter property.  Supervisor Spence responded that the Supervisors were never interested in ownership of the property.  A private buyer had made an offer on the property.

McGlaughlin mentioned Cpl. Graham’s statement at the February meeting regarding speed limit.  Supervisor Spence stated Cpl. Graham called the township following that meeting and corrected himself.  He stated the speed limit on a township road when it was not posted was 55 miles per hour.

McGlaughlin asked for clarification on using municipal police for speed studies.  Supervisor Sharrah stated the Supervisors reserved the idea to contract municipal police in the future to conduct traffic studies as opposed to hiring a traffic engineer.

 

Darrin Flake, resident, inquired about the auditor positions to be on this year’s ballot.  Secretary Killinger stated the current township auditors were appointed because no one was interested in the position in the prior election.  The auditors have one meeting a year and vote on the Supervisors’ wages and the IRS mileage reimbursement rate.

Flake asked if the topic of regional government was discussed at the COG (Council of Government) meetings.  Supervisor Spence responded no.  Through a COG, purchasing could be done as a group.

 

Tom Culp, resident, inquired about Short Cut Road.  Supervisor Sharrah stated Supervisor Fetter discussed three options with a traffic engineer from Trans Associates.  One option would be very costly and would involve submitting a study and drawing to PennDOT as well as a Highway Occupancy Permit fee.  A second option would require making a presentation to the traffic impact committee.  A third option would be to dead-end one end of Short Cut Road and limit access off of the Cashtown Road.

 

Chris Santay, resident, asked if the Cashtown Inn and elementary school were required to connect to the sewer system.  Supervisor Sharrah indicated they would connect.

Santay expressed his concern over facilitating buses around the sewer project.  Supervisor Sharrah stated he had been in contact with Bill at the school district to discuss plans to remedy this issue.

 

Supervisor Sharrah stated a meeting was scheduled for the following week to discuss PennDOT’s plans to widen High Street, PennDOT’s issues with Met-Ed and Embarq and the relocation of their lines and the effect of PennDOT’s plans on the sewer project.

 

Supervisor Spence thanked Chris Santay for serving in Iraq.

 

There being no further business to conduct meeting adjourned at 8:22 p.m.

 

Respectfully Submitted,

Lori Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Public Hearing-April 2, 2009

 

SUPERVISORS PRESENT:  Sandra Spence, Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer; Cindy Smith, Zoning/Code Enforcement Officer

 

The purpose of the hearing was to receive comments from the public regarding Resolution 2009-06 concerning the addition to Agricultural Security Area #1.

 

The hearing for the agricultural security area addition was advertised in the Gettysburg Times according to public notice and indicated that the Board of Supervisors may proceed, after hearing comments, and approve the resolution.

 

The public hearing, held at the Franklin Township Municipal Building, was called to order at 6:45 p.m. by the Chairman, Sandra Spence.

There were members in the audience.  There were no comments from the audience.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to adopt Resolution 2009-06, the Addition to Agricultural Security Area #1.  Motion carried, 3-0.

 

The public hearing was adjourned at 6:49 p.m.

 

Respectfully Submitted,

Lori Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

April 2, 2009

 

SUPERVISORS PRESENT:  Sandra Spence, Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer; Cindy Smith, Zoning/Code Enforcement Officer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Sandra Spence.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the March regular meeting minutes as pre-read by the Supervisors.  Motion carried, 2-1, with Supervisor Fetter abstaining due to his absence at the March meeting.

 

APPROVAL OF BILL LIST #4

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve Bill List #4, General Fund checks 27813-27875 totaling $54,947.04, State Fund checks 6408-6413 totaling $15,724.57, Sewer Fund checks 1191-1192 totaling $282.34, 2006 Project Account checks 1079-1080 totaling $22,680.50 and ACNB Pennvest account checks 1009-1012 totaling $849,868.58.  Motion carried, 3-0.

 

REQUESTS FOR TIME EXTENSION

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to grant  an extension on the subdivision plan for SPECO of Poplar Springs Road  until June 5, 2009.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to grant an extension on the subdivision plan for Matthew Wentz of Orrtanna Road until June 8, 2009.  Motion carried, 3-0.

 

Bob Sharrah and Ernest Shriver of Keystone Farms asked for the Supervisors’ opinion on a sight distance issue on the Keystone Farms subdivision off of Oak Drive.  They did not have the required sight distance in one direction and the speed limit was not posted, however, the road was not conducive to 55 mile per hour traffic.

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the modification of the Subdivision and Land Development Ordinance sight distance requirement at the Oak Drive intersection for the side of the road which is nearly impassable in this case.  Motion carried, 3-0.

 

AGREEMENTS

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the Stormwater Management Maintenance Agreement and Shared Driveway Agreement for Randy and Lori Misner of Buchanan Valley Road.  Motion carried, 3-0.

 

REPORTS

Sgt. Gano was present to address any concerns and to give a report on police statistics in the township.  Mary Grimes, resident, stated she appreciated the increased police presence in the township.  The Supervisors agreed.  Sgt. Gano gave an 8 week and 16 month statistical report for Franklin Township.  He stated crime was not prevalent at this time in the township.  He stated the majority of the time the police were called to Franklin Township was for accidents and the accident average was under the average for the rest of the county.  He asked for the residents and Supervisors to call if they had a concern.

 

Cindy Smith, Zoning/Code Enforcement Officer, reported that for the month of March she issued 6 building permits with a total construction value of $581,900.  She also issued 1 sign permit, 1 demolition permit and 1 home occupation permit.

Smith reported that she visually surveyed the areas of Mummasburg, Fairview Fruit, Sunset, Bingaman, Orchard, Poplar Springs, Old Route 30, Route 30, Buchanan Valley and New Roads.

 

Secretary Killinger reported that the 2008 audit should be completed by May.

 

Supervisor Spence reported that she attended a Council of Government (COG) meeting on March 12th.  The proposed bylaws were reviewed and were expected to be voted on at the April meeting.

Supervisor Spence also attended a stormwater management meeting regarding Act 167 through which DEP was mandating a countywide stormwater management plan.

 

Supervisor Sharrah read the Road Crew Foreman report for March.  The road crew plowed and anti-skid due to winter weather; repaired side gates on Unit #6; replaced spindle assemply on Unit #11; replaced drain tiles on Mt. Carmel and Poplar Springs Roads; installed baskets on inlet end of tile on Orchard Road; filled potholes; swept intersections; installed driveway tile on Hilltown Road; installed grates and rip rap at tiles on Mountain Road to prevent bank erosion; replaced various road signs along Old Route 30; installed delineators at east end of Old Route 30 at the State Route 30 intersection; marked certain roads for PA One Call to check utilities; and removed the spreaders and plows from the trucks.  A radio repair company assessed all of the township radios and sent a report to the township.

 

Gil Picarelli, KPI Technology, gave an SEO report.  He issued a repair permit for a system on Buchanan Valley Road.  Picarelli stated all sites at the Gettysburg Mountain Campsites had fulfilled the township’s requirements for permanent residency.  He suggested a letter be sent to the Club stating it was their responsibility to ensure that no one else move there on a permanent basis.  Supervisor Sharrah asked for a detailed list of all properties at the Gettysburg Mountain Campsites, permanent and temporary, and what was currently on the property such as a tent or cabin.  Picarelli stated he would send the Club a letter regarding the permanent residents and request the additional information.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.

A Construction Project Controls Review, ordered by the PA Office of the Budget for PENNVEST, took place on March 10, 11 and 27 at the township building and project site.  As a result of the meeting a number of items were observed that required actions to minimize the potential for loss of funding.  KPI, in conjunction with the township and the contractors, have addressed all of the issues.  The most serious compliance issue was in regards to specific citations of the Americans with Disabilities Act, Non-Discrimination/ Sexual Harrassment clause and the Drug-Free Workplace requirement in the contract documents.  An addendum was prepared by the Solicitor for each contract to address this issue and had been signed by each respective contractor.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to execute the addendums to the agreements with Mendon Pipeline, Inc., George S. Hann and Son, Inc. and I.B. Abel, Inc. to satisfy PENNVEST funding requirements.  Motion carried, 3-0.

 

As part of the PENNVEST and STAG funding Disadvantaged Business Enterprises (DBE) requirements, an Appendix M must submitted every six months.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve and sign Appendix M for submission to PA DEP. 

Motion carried, 3-0.

 

KPI reviewed and recommended approval of the preliminarily-approved applicants for the plumber/electrician list.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence,to approve the applicants, preliminarily approved by KPI, for the plumber/electrician list.  Motion carried, 3-0.

 

Construction continued on the sewer line with adequate progress taking place.  Work will soon begin on High Street which will force the closure of the road.  Local, emergency and bus traffic will be permitted to use this road during this time.  There was a discussion regarding buses not being able to get around the barricades.  Picarelli stated they would have the contractor adjust the signs so that buses could get around them.

 

Work under contract #2 continued as concrete for walkways and floor slabs was poured and the control building was under construction.  The contract called for the contractor to pull cylinders for concrete testing and the township would pay for the tests.  The contractor inadvertently had been paying for those tests and asked for reimbursement.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve payment to George S. Hann & Son, Inc. in the amount of $1,232 for the concrete testing that had already been done and paid for by George S. Hann & Son, Inc. and to authorize payment of the remaining invoices for concrete testing upon review of the invoices by KPI.  Motion carried, 3-0.

 

The contractors submitted requests for payment.  KPI reviewed them and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 5% retainage for Mendon Pipeline, Inc. and the required 10% retainage for George S. Hann & Son, Inc.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the payment request for Mendon Pipeline, Inc. in the amount of $144,308.42.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the payment request for George S. Hann & Son, Inc. in the amount of $40,721.54.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve and sign reimbursement request #8 for Pennvest in the amount of $185,029.96.  Motion carried, 3-0.

 

Mary Grimes, resident, requested that the drain tile off of Flohrs Church Road going into the creek on her property be cleaned.  It was covered with silt and not working properly.  She also complained of a drainage problem off of Old Route 30 which was the result of rip rap being placed and raising the water level.  Craig Zack, KPI Technology, stated he would discuss these issues with Dave from Mendon Pipeline.

 

James O’Shea, resident, expressed concern over the grade from the main line in front of his residence.  Zack stated he would check on this issue.

 

Tom Kerr, resident, asked when the contractor would be reseeding.  Zack responded in three or four weeks, once the weather breaks.

 

Joel Riddlemoser, resident, expressed concern over a detour sign with no directional arrows in McKnightstown and the detour path around the sewer project.  Zack stated PennDOT approved the current detour plan.

 

A resident had concerns about the requirement of traps in the sewer line coming out of residences.  Zack responded that a waiver was being considered for those who did not want to install traps.  This resident asked if the project was still on schedule for residents to connect in August or September.  Zack responded yes.

 

There was a discussion pertaining to plumbers being permitted to do a lot of the work prior to the sewer being operational.  Zack stated this was under consideration.

 

Lloyd Adkins and Tim Redding, surveyor, were present to discuss a sight distance issue for a subdivision plan off of Seven Stars Road.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to grant permission to proceed with the sketch plan contingent upon the placement and maintenance of a “right turn only” sign going onto Seven Stars Road from a proposed 4.2 acre lot.  Motion carried, 3-0.

 

 

OLD BUSINESS

Opening of the 2009 road materials and equipment bids:

STONE:

Valley Quarries was the only bidder for stone.  They bid the following:

FOB

#67                                          $9.00 ton

#8                                            $9.75 “

#2-A aggregate                        $6.75 “

2RC                                         $6.50 “

3-A modified crushed agg. sub. $6.50 “

#57                                          $9.00 “

#3                                            $9.00 “

#10                                          $8.90 “

R4                                            $12.50 “

Rip rap                                     $12.50 “

Anti-skid                                  $8.75 “

Cold patch                               $75.00 “

 

            MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to award Valley Quarries, Inc.

            the 2009 aggregate bid.  Motion carried, 3-0.

 

ROAD OILS and EQUIPMENT RENTAL:

Recon Construction Services, Inc. bid the following:

Milling machine w/operator       $690.00/hr

 

Wilson Paving bid the following:

CRS-2                                     $1.85 gal. delivered

CRS-2PM                               $2.05  “      ”

Milling machine w/operator       $330.00/hr

Berm machine w/ operator        $84.00/hr

Self-propelled broom w/ operator   $95.00/hr

Vacuum sweeper truck w/ operator $115.00/hr

 

Hammaker East LTD bid the following:

CRS-2                                     $1.915 gal. delivered

CRS-2PM                               $2.077  “      ”

 

            MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to award Wilson Paving the

            2009 emulsion bid, milling machine and berm machine rental bid.  Motion carried, 3-0.

 

There were no bids for 2009 fuel.

 

Opening of the 2009 Orchard Road project bids:

Joseph D. Miller bid $24,999.99.  Joseph D. Miller did not submit a bid bond.

Fayetteville Contractors, Inc. bid $87,890.00.  David H. Martin Excavating, Inc. bid $43,005.00.  C.E. Williams Sons, Inc. bid $58,500.00.  KIM BOB, Inc. bid $56,450.00.

 

            Solicitor Davis stated the lowest bid was a non-conforming response from Joseph D. Miller.  David H. Martin Excavating, Inc. was the lowest responsible builder.

           

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to award David H. Martin Excavating, Inc. the 2009 Orchard Road bid. Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Spence to reject all bids for brooms and sweeper rentals.  Motion carried, 3-0.

 

NEW BUSINESS

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to authorize the bidding of 2009 stone hauling, the rebidding of 2009 fuel and to authorize the advertising.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to authorize the opening of a PLGIT account for the sewer fund.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to authorize the purchase of a CD through PLGIT.  Motion carried, 3-0.

 

Andy Hansen was present on behalf of the LL Hunting Club, LLP.  He stated the club had a few fundraisers during the year to help pay for the leased ground on which the members hunted.  The Pennsylvania Department of Revenue required a resolution in which the township recognized their group as a hunting club.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to adopt Resolution 2009-05, the LL Hunting Club, LLP Small Games of Chance Resolution.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to appoint Daniel Fetter as the alternate representative for the Adams County COG.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to set the price for copies of records on disc at $2.00.  Motion carried, 3-0.

 

GUESTS

Ron Sheffer and Marty Moritz were present on behalf of the South Mountain Antique Engine Association.  They presented the Supervisors with a PennDOT parade application for the Association’s second annual tractor parade to be held on May 9, 2009.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve South Mountain Antique Engine Association’s parade application.  Motion carried, 3-0.

 

Mary Grimes, resident, indicated a tree on her property was cut back by the sewer contractors and asked if they could come back and cut the tree down as it was dead.

 

Rob Barbour, property owner, asked what the determining factors were in the decision to change the routing of the sewer near the traffic light on Route 30.  Supervisor Sharrah stated the biggest determining factor was the cost of $30,000 to connect the bank to the sewer which didn’t seem economically sensible.

 

There being no further business to conduct meeting adjourned at 8:55 p.m.

 

Respectfully Submitted,

Lori Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

May 7, 2009

 

SUPERVISORS PRESENT:  Sandra Spence, Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Cindy Smith, Zoning/Code Enforcement Officer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Sandra Spence.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the April 2, 2009 public hearing and April regular meeting minutes as pre-read by the Supervisors.  Motion carried, 3-0.

 

APPROVAL OF BILL LIST #5

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve Bill List #5, General Fund checks 27877-27944 totaling $71,616.38, State Fund checks 6414-6420 totaling $65,764.86, Sewer Fund checks 1193-1194 totaling $392.51 and 2006 Project Account check 1081 totaling $25,683.90.  Motion carried, 3-0.

 

PRELIMINARY/FINAL PLANS

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve the preliminary/final subdivision plan for Matthew D. Wentz of Orrtanna Road pending approval of the shared driveway agreement and execution of the owner’s acknowledgement.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the preliminary/final subdivision plan and non-building declaration for Regina O. Pritt of Old Route 30.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the preliminary/final subdivision plan for Keystone Farms of Oak Tree Road pending execution of owner’s acknowledgement, permission from Michael Six to do grading on his property, an agreement with the engineer regarding the posting of financial security and the addition of a comment to the plan regarding the modification of sight distance.  Motion carried, 3-0.

  

REPORTS

Cindy Smith, Zoning/Code Enforcement Officer, reported that for the month of April she issued 5 building permits with a total construction value of $49,000.  She also issued 2 flea market/yard sale permits and 1 driveway permit.

Smith reported that she visually surveyed the areas of Mummasburg, Fairview Fruit, Sunset, Bingaman, Orchard, Poplar Springs, Old Route 30, Route 30, Buchanan Valley and New Roads.

 

Supervisor Fetter reported that he attended a COG (Council of Government) meeting and a Parks and Recreation meeting.  Both groups will have future meetings.

 

Supervisor Spence reported that she attended a solid waste contracts meeting.  The next meeting would be a regional meeting of the townships and boroughs in the northwest area of the county.  The possibility of mandatory recycling and “tag a bag” service would be discussed at that meeting.

Supervisor Spence also attended an Adams County Supervisors Association meeting.  The speaker at that meeting, Lois Kashner with the York Adams Tax Bureau, stated a countywide meeting would be held on June 2 to determine what company would collect earned income tax for the municipalities in the county.  Supervisor Spence stated a speaker was also present to talk about the tax reassessment.

 

Supervisor Sharrah read the Road Crew Foreman report for April.  The road crew cut brush along Pleasant Valley, Boyer Nursery, Winding, Camp, Pine Tree, Miltonberger, Jack, Poplar Springs, New, Bottom and Hilltown Roads.  The road crew filled holes on dirt roads and cold patched on other roads; installed tile on Orchard Road with baskets at the inlet and outlet ends of the tile; installed tile on Peach Tree Road with baskets at the inlet and outlet ends as well; installed rip/rap at tile in Cashtown across from the school and then covered with silt fence and seeded; installed new set of brushes on broom for sweeping roads; had a new transmission installed on Unit #6; installed 5 new tiles on Sunset Road; sent Unit #11 to Cumberland Township for brush cutting; replaced the cutting edge on Unit #7; replaced the blades on the riding mower; and installed “no trucks”, “weight limit”, “local traffic”, “stop ahead” and “intersection” signs on Short Cut Road.

 

Solicitor Davis stated the June 2 meeting, previously mentioned by Supervisor Spence, may be rescheduled due to the county still waiting for DCED (Department of Community and Economic Development) to give weighted vote determinations.

 

Gil Picarelli, KPI Technology, gave an SEO report.  He stated he sent the letter, as he was directed at the April meeting, to the Gettysburg Hunting and Camping Club.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  He stated construction continued on the sewer line according to schedule.  Work would continue on High Street and then to Hilltown Road before finishing up on Orrtanna Road.  Sewer laterals were being placed in some areas where the sewer main line had been installed.  Restoration of yards was to begin this week but the wet weather limited these activities.

 

KPI reviewed the latest invoices from PennDOT for inspection of the project and compliance with the Highway Occupancy Permit and recommended approval of these invoices.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve payment of current PennDOT invoices in the amount of $3,472.69.  Motion carried, 3-0.

 

Zack reported work continued according to schedule on the treatment plant.  He recommended approval of the Professional Inspection and Testing Services, Inc. (PITS) invoices for concrete testing.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve payment to PITS in the amount of $1,276.  Motion carried, 3-0.

 

The contractors submitted requests for payment.  KPI reviewed them and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 5% retainage.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the payment request for Mendon Pipeline, Inc. in the amount of $238,139.35.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the payment request for George S. Hann & Son, Inc. in the amount of $600,848.85.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve and sign the request from EPA in the amount of $191,000.00.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve and sign reimbursement request #9 for Pennvest in the amount of $647,988.20.  Motion carried, 3-0.

 

OLD BUSINESS

Opening of the 2009 stone hauling and fuel bids:

 

STONE HAULING:

Carl G. Woerner bid a total of $46,225.  C.E. Williams bid a total of $34,950.

D.L. George & Sons Construction Co. bid a total of $19,770.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to table awarding the stone hauling bid.  Motion carried, 3-0.

 

FUEL:

Only 1 bid was submitted.  Shipley Energy bid $1.74 per gallon of ultra low sulfur diesel fuel.  There was no bid on the mid grade gasoline and kerosene.  The bid was not a firm price.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to table awarding the fuel bid.  Motion carried, 3-0.

           

NEW BUSINESS

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to adopt

Resolution 2009-07, the PennDOT On-Line Reporting System Resolution and to approve the Agreement to Authorize Electronic Access to PennDOT Systems.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to appoint Sandra Spence as the voting delegate and Lori Killinger as the alternate voting delegate to attend the June 2, 2009 meeting regarding a County Earned Income Tax Collection Agency.  Motion carried, 3-0. 

 

Supervisor Spence stated the township had called around for estimates on propane.  Aero had the lowest estimate which was $.90 per gallon less than Little’s Gas Service.  To use Aero as a supplier the township needed to purchase the propane tank currently owned by Little’s Gas Service.  Supervisor Sharrah stated another advantage to owning the tank was the township could shop around for the best price.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve Little’s Gas Service Bill of Sale and Indemnification Agreement pending a tank inspection by Aero Energy.  Motion carried, 3-0.

 

Solicitor Davis stated he had no problems if the Supervisors wanted to approve the Adams County Conservation District Memorandum of Understanding.  If the Board was not satisfied in the future with the way the agreement was interpreted, they could get out with 30 days notice.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the Adams County Conservation District Memorandum of Understanding.  Motion carried, 3-0.

 

Supervisor Spence stated the sewer secretary position, listed on the agenda to discuss, would be discussed at a workshop session since it was a personnel issue.  Supervisor Sharrah stated if anyone was interested they could submit an application for the part-time position.

 

GUESTS

            Suzanne Youngblood, Flohrs Church Road resident, was present to discuss the property across from her.  She stated that the property owner was not in compliance with the township ordinances.  Her concerns were the condition of the buildings in addition to other items including tires, pipes, wire and other debris on the property.  She presented pictures to the Supervisors.  Youngblood stated there was illegal dumping occurring on the property.  She also indicated there was a serious groundhog problem on the property and she has had to pay to have them trapped and removed.  Youngblood had made Cindy Smith, Zoning/Code Enforcement Officer, aware of her concerns and Smith had sent a letter to Mr. Sturges, the property owner, asking him to clean up the property.  However, Youngblood stated she questioned whether he would comply.  She asked whether Franklin Township would see that the ordinances were complied with or if she had to contact DEP (Department of Environmental Protection).  Solicitor Davis encouraged Youngblood to call DEP in regards to the tires since they could enforce that issue better than at the township level.  Supervisor Spence asked for Youngblood and Smith to keep in touch on the issue and hopefully, Mr. Sturges would clean up the debris on the property by the deadline of June 1st indicated in Smith’s recent letter to him.  Supervisor Spence stated the township would pursue the problem and if Youngblood had any concerns she could contact the Supervisors directly.

 

Eric Nagle, Cashtown Community Fire Department Deputy Chief, was present to give the Supervisors a fire department update.  The fire department recently received a state grant for just over $10,000 towards a rescue jack which would be used to better stabilize vehicles at accident scenes.  The remaining grant money would be used towards debt reduction on the fire engine.

Nagle asked if anything had been decided as far as the proposed building code changes the Chief had presented to the Supervisors at the end of last year.  The changes involved driveway requirements.  Supervisor Sharrah was concerned with how much of what was presented was already in the Pennsylvania Building Code.  Nagle explained the difficulty in getting some of the fire apparatus back some driveways which were too narrow.

Nagle reported that the Hundredfold Farm residents invited the fire company to come and evaluate how prepared they were in case of an emergency.  Nagle stated the fire department advised that all homes have address markers and that a large address marker be placed where the driveway and road intersect.  The fire department also advised them to put in a turnaround for emergency vehicles and assessed their water access in case of fire and gave recommendations.

Nagle announced that Community Day would be held over Labor Day weekend.

Nagle stated the Fire Department revised their Standard Operating Guidelines and provided the Supervisors with a copy.

 

Ron Bennett, resident, was present to ask permission to create two flag lots on his Bottom Road property.  The Supervisors did not have issue with the creation of flag lots on this property; however, as a result of this subdivision one parcel would be landlocked.  Bennett would discuss these issues with his surveyor.

 

At this point in the meeting the Supervisors excused Solicitor Walton Davis.

 

Jamie Gebhart was present on behalf of the Upper Adams Jaycees to announce upcoming events at Oakside Park in Biglerville.

 

Nancy McGlaughlin, resident, asked if tamping was required.  Craig Zack stated according to the Rules and Regulations backfilling was required.  Wilbur Slothour, Land and Sea Services, would be conducting the inspections and tamping may be required according to the PA UCC (Uniform Construction Code).  Slothour would be conducting a meeting with all of the approved plumbers, excavators and electricians to review what was required.

McGlaughlin asked how the residents would know, if they were not home, when the contractor came to do restoration on their properties.  Zack stated the residents would be able to see that the contractor had been there to do restoration.

 

Joel Riddlemoser, resident, asked if each resident would have to sign a release at the end of the project stating that all restoration had been done to their satisfaction.  Zack responded no.

 

Buddy Lochbaum, resident, stated he took pictures prior to construction and asked what if the restoration did not meet the standards.  Gil Picarelli, KPI Technology, explained that the township was holding the bonding money.  If the contractor did not fix everything satisfactorily the township would fix it and take the expense from the bonding money.  Picarelli stated the whole project site was filmed and pictures were taken prior to construction.

 

Jay Arrison, resident, complained about his property being damaged from sewer construction and he gave pictures to Craig Zack.

 

Tom Kerr, resident, asked what would be done to Flohrs Church Road since it was in bad shape.  Supervisor Fetter stated the township may wait a year for it to settle and then repair it along with Tillietown Road and Broadway.  Supervisor Sharrah stated Pennvest funding would not cover township road repairs.  Supervisor Fetter stated the township’s main goal was to fix Old Route 30.

 

Jamie Gebhart, resident and school bus driver, complained about the damage done to her school bus from driving on the roads affected by the sewer.

 

Tom Culp, resident, thanked the Supervisors for the weight limit signs on Short Cut Road and said they had made a difference.

 

Tim Culp, resident, complained about the damage done to his curb from sewer construction activities.  Zack made a note of it.

 

Deb Flickinger, resident, asked for a list of approved plumbers.  The Supervisors told her the list was on the township website and she could also get a copy from Secretary Killinger.

 

There being no further business to conduct meeting adjourned at 8:50 p.m.

 

Respectfully Submitted,

Lori Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Special Meeting – May 21, 2009

 

SUPERVISORS PRESENT:  Sandra Spence and Daniel Fetter

OTHERS PRESENT:  None

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 8:30 a.m. by the Chairman, Sandra Spence.

 

The special meeting was advertised in the Gettysburg Times.  There were no guests present in the audience.

 

The meeting was scheduled to discuss the fuel bid and stone hauling bids which were opened at the May 7, 2009 Board of Supervisors meeting.

 

FUEL BID

Only 1 bid was submitted.  Shipley Energy did not bid a firm price and therefore, it was a non-qualifying bid.  The township had advertised the fuel bid twice.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to call several suppliers for fuel prices.  Motion carried, 2-0.

 

STONE HAULING BIDS

Three bids were submitted.  Carl G. Woerner bid $46,225 and submitted a bid bond.  C.E. Williams bid $34,950 and did not submit a bid bond.  D.L. George & Sons Construction Co. bid $19,700 and submitted a bid bond.  D.L. George & Sons Construction Co. was the lowest responsible bidder.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to award   D. L. George & Sons Construction Co. the stone hauling bid.  Motion carried, 2-0.

 

Supervisor Spence adjourned the special meeting at 8:40 a.m.

 

Respectfully submitted,

Lori J. Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

June 4, 2009

 

SUPERVISORS PRESENT:  Sandra Spence, Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer; Cindy Smith, Zoning/Code Enforcement Officer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Vice-Chairman, Ed Sharrah.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the May regular meeting minutes and May 21, 2009 special meeting minutes as pre-read by the Supervisors.  Motion carried, 3-0.

 

APPROVAL OF BILL LIST #6

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve Bill List #6, General Fund checks 27945-28010 totaling $47,597.35, State Fund checks 6421-6430 totaling $36,860.02, Sewer Fund checks 1195-1196 totaling $281.93, 2006 Project Account checks 1082-1086 totaling $39,559.91 and ACNB Pennvest account checks 1013-1014 totaling $185,029.96.  Motion carried, 3-0.

 

PLAN GUESTS

            Ernest Henry, Rodney Lee Lane resident, asked if he could put a second house on his property which was along a private road.  To add another house along the private road, Henry would need to request permission from the Supervisors and, in addition, he would need to bring the road up to the standards specified in the township’s Subdivision and Land Development Ordinance.  The road was approximately 700 feet long and Henry expressed concerns over the expense.  The Supervisors stated they would discuss his request and send him a response prior to the next meeting.

 

Ron Garris, Carl Burton Associates, was present on behalf of John Sease.  Garris was working on a subdivision plan for Sease and asked for permission to create two panhandle lots on Sease’s property along Church Road.  The Supervisors stated they were agreeable to this.

 

Ron Bennett, Bottom Road, was present with a sketch plan and a concern regarding the width of the panhandle on the sketch.  The width in one location along the panhandle was 24.68 feet.  The required width for a panhandle was 25 feet.  The Supervisors could grant a modification to the ordinance, however, Supervisor Fetter brought up a concern.  His concern was where the Supervisors draw the line at granting modifications.  Gil Picarelli, KPI Technology, made a suggestion at how the subdivision plan could be revised so that a modification would not be necessary.

 

REQUEST FOR TIME EXTENSION

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to grant SPECO an extension until September 4, 2009 for the subdivision plan on Poplar Springs Road.  Motion carried, 3-0.

 

SEWAGE MODULES

The Supervisors tabled the Knouse Fruitlands sewage module because it was incomplete.

 

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the sewage module for Lloyd Adkins of Seven Stars Road. 

Motion carried, 3-0.

 

SHARED DRIVEWAY AGREEMENTS

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve the shared driveway agreement for Matthew Wentz of Orrtanna Road.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the shared driveway agreement for Keystone Farms of Oak Tree Road.  Motion carried, 3-0.

 

REPORTS

Cindy Smith, Zoning/Code Enforcement Officer, reported that for the month of May she issued 5 building permits with a total construction value of $110,000.  She also issued 1 flea market/yard sale permit, 2 sign permits and 1 home occupation permit.

Smith reported that she visually surveyed the areas of Poplar Springs Road, Mount Carmel Road, Hilltown Road, Flohrs Church Road, Orchard Road, Mummasburg Road, Route 30, Greenridge Road, Pine Valley Road and Sunset Road.

 

Secretary Killinger reported that she started the seven year review process for Agricultural Security Area #4.

 

Supervisor Sharrah read the Road Crew Foreman report for May.  The road crew cut brush along Bingaman Road; took Unit #11 to cut brush in Butler; installed new cutting edge on Unit #7; dug out soft spots on Greenridge Road and prepped it for chipping overlay; assisted Menallen Township with milling project; supplied catch basin with bike safe grate at High Street and Hilltown Road; started mowing along roads; replaced front tires on Unit #2; dug the edges of Peach Tree, Railroad and Sunset Roads to get ready for milling; filled area on curve of Flohrs Church Road to better drain off water; dug out soft spots and filled with millings on Miltonberger Road to get ready for oil and chipping; started weed eating along bridges, guide rails and cables; and took Units #1, #5, #12, #15 for state inspection.

Supervisor Spence reported that she attended a COG (Council of Government) meeting and officers were elected for the interim period.  Supervisor Spence also attended a Peer to Peer Study Committee meeting.  Elected officials will soon be interviewed for their input regarding the Gettysburg Rec Park.

 

Gil Picarelli, KPI Technology, gave an SEO report.  He stated he did some soil sampling.  Picarelli presented the Supervisors with a sewage report on the Gettysburg Hunting and Camping Club which was done 2 years prior as was requested in a prior meeting.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  He stated construction continued on the sewer line according to schedule.  Work continued on Orrtanna Road with installation of the sewer laterals in some areas.  Restoration of yards had begun as weather has permitted.  Work continued on the treatment plan with significant progress taking place on placement of the treatment equipment and construction of the building.  The generator was installed at the treatment plan and work began on the wiring for the electrical equipment.

 

The contractors submitted requests for payment.  KPI reviewed them and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 5% retainage.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the payment request for Mendon Pipeline, Inc. in the amount of $225,162.83.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the payment request for George S. Hann & Son, Inc. in the amount of $290,843.17.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve and sign reimbursement request #10 for Pennvest in the amount of $516,006.00.  Motion carried, 3-0.

 

OLD BUSINESS

            None

           

NEW BUSINESS

Discussion of the addition of one Gettysburg Hunting and Camping Club property

to the permanent residences list was listed on the agenda.  The Supervisors will review this and send a response to the Club.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to authorize membership in the Adams County COG with an annual fee of $100 and to authorize participation in the joint legal advertising of the COG Ordinance.  Motion carried, 3-0.

 

 

GUESTS

            Suzanne Youngblood, Flohrs Church Road resident, was present with a follow-up to the issues she brought up at the May meeting.  She stated the property adjacent to hers had been cleaned up.  Four truckloads of tires, pipe and other debris were removed.  She stated it looked much better.

Youngblood brought up another concern regarding the old Caledonia Manor sign along Route 30.  Youngblood remarked that the Caledonia Manor burned down 30 years ago and the sign was still there and not in good condition.  Supervisor Sharrah asked Cindy Smith, Zoning/Code Enforcement Officer, to research this issue.

 

Nancy McGlauglin, Hilltown Road resident, said she appreciated the gravel being put in her and her neighbor’s driveways per her request.

McGlaughlin offered to make some phone calls to notify different neighborhoods when the sewer finishing crews were in their area so the residents could oversee the restoration.

McGlaughlin cited a discussion on tamping in the March minutes in which a waiver agreement was discussed.

 

A resident asked if restoration was done on Flohrs Church Road.  Zack responded he didn’t think restoration had been done there yet but to let him know if the resident had specific concerns.

 

At this point in the meeting the Supervisors excused Craig Zack and Gil Picarelli, KPI Technology, and Solicitor Walton Davis.

 

Mary Grimes, Old Route 30 resident, thanked the road crew for cleaning out her culvert.

 

There being no further business to conduct meeting adjourned at 7:58 p.m.

 

Respectfully Submitted,

Lori Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

July 2, 2009

 

SUPERVISORS PRESENT:  Sandra Spence and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Sandra Spence.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the June regular meeting minutes as pre-read by the Supervisors.  Motion carried, 2-0.

 

APPROVAL OF BILL LIST #7

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve Bill List #7, General Fund checks 28011-28074 totaling $42,277.48, State Fund checks 6431-6439 totaling $10,870.68, Sewer Fund checks 1197-1201 totaling $125,564.64, 2006 Project Account checks 1087-1088 totaling $31,092.90 and ACNB Pennvest account checks 1015-1018 totaling $1,354,994.20.  Motion carried, 2-0.

 

PLAN GUESTS

            Ernest Henry, Rodney Lee Lane resident, was present following up to last month’s discussion regarding his property on Rodney Lee Lane.  He discussed the township’s requirement for him to upgrade his private road if he put a second house on his property.  He stated there were only three people who used the road.  He expressed his concern over the expense of upgrading the road stating it would cost more than the house he wanted to build.  He asked if it was possible to get a variance.  Supervisor Fetter stated the Supervisors had discussed this issue and it was the general consensus that Mr. Henry would have to follow what was written in the Subdivision and Land Development Ordinance (SALDO).  Supervisor Spence stated other people in the past had to upgrade their private roads for this same reason. Gil Picarelli, KPI Technology, stated he could ask for a variance from the SALDO and that would go before the Board of Supervisors.  Picarelli clarified for Henry what he would be required to do to upgrade the private road.  He stated he was not required to pave it.  Supervisor Fetter stated a lot of the reason for the road requirements was so that emergency equipment could easily get back the private roads.

Henry asked if he could abandon the septic system in the current house, build a new house on the same property and use the abandoned house for storage.  Solicitor Davis stated that would be fine if it met the definition of an accessory building.

Another option Henry mentioned was that he could subdivide and sell off some building lots to help pay for upgrading the private road.  Picarelli agreed he could do this.

 

SEWAGE MODULES

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve the sewage module for Knouse Fruitlands Round Barn of Cashtown Road. 

Motion carried, 2-0.

 

REQUEST FOR TIME EXTENSION

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to grant Lloyd Adkins an extension until September 4, 2009 for the subdivision plan on Seven Stars Road.  Motion carried, 2-0.

 

REPORTS

Secretary Killinger reported that for the month of June 2 building permits with a total construction value of $97,000 were issued.  1 sign permit, 2 home occupation permits and 3 storage of moveable dwelling permits were also issued.  1 zoning hearing application for a special exception was submitted.  The hearing was scheduled for July 30, 2009.

 

Supervisor Fetter read the Road Crew Foreman report for June.  The road crew cut brush and weeds along guide rails, cables and bridge rails; installed 4 tiles on Peach Tree Road; installed 1 tile on Railroad Lane; installed 1 tile and PVC pipe at Kuhn’s property on Orchard Road; repaired the township’s flag pole; repaired Unit #13; milled Flohrs Church Road between Old Route 30 and Chambersburg Road; milled Sunset Road from the curve to Orrtanna Road; milled Peach Tree Road from the curve to Scott School Road; helped Butler Township with milling project; dug out spots on Peach Tree Road; mowed along township roads; cut brush and weeds at intersections; added 4 foot section of tile on Peach Tree Road; replaced drain tile on curve at pond on Peach Tree Road and added rip rap to the outlet end.  David Martin Excavating started the Orchard Road project.

 

Supervisor Spence reported that she attended a COG (Council of Government) meeting.  The notice of intent to start a COG will be on display in the township’s lobby.

 

Gil Picarelli, KPI Technology, gave an SEO report.  He stated he did some soil and perc testing.  Picarelli investigated a malfunction at the Bobby A’s restaurant property reported by DEP.  Picarelli did not see any issues there and filed a report with DEP.  He stated there was a sump pump which was draining.

Picarelli stated he was also researching if a motor home could be connected to a septic system.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  He stated installation of the main line was complete and there were a few laterals that needed to be installed along Hilltown Road.  Testing would continue on the remaining untested sewer line and manholes as well as restoration of driveways and yards.  Overlay of roads was anticipated to happen in August.

Mendon Pipeline, Inc. forwarded information regarding incurred additional costs of $8,948.00 due to abandoned utility lines along High Street and requested a change order for compensation.  KPI and the Solicitor researched their claims.  KPI agreed with all of their claims with the exception to one.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve change order #4 for Contract 1 in the amount of $7,062.00. 

Motion carried, 2-0.

 

At the request of the township, a change order had been prepared for Mendon Pipeline, Inc. to mill approximately 450 lineal feet of Old Route 30 in Cashtown to address concerns with the elevated pavement level associated with the overalay.

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve change order #5 for Contract 1 in the amount of $13,096.00. 

Motion carried, 2-0.

            Supervisors Spence and Fetter added that this was to accommodate the fire trucks and some homeowners.

 

George S. Hann, Inc. continued to work according to schedule on the treatment plant.  They forwarded information regarding additional costs they incurred for supply and installation of a beam to support a pre-cast plank that was necessary due to the final alignment of the pre-cast planks.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve change order #3 for Contract 2 in the amount of $439.90. 

Motion carried, 2-0.

 

            Professional Inspection and Testing Services, Inc. (PITS) submitted invoices for concrete cylinders taken for testing as called for in the contract specifications.

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve payment to PITS in the amount of $968.00.  Motion carried, 2-0.

 

The contractors submitted requests for payment.  KPI reviewed them and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 5% retainage.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the payment request for Mendon Pipeline, Inc. in the amount of $188,869.40.  Motion carried, 2-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve the payment request for George S. Hann & Son, Inc. in the amount of $404,210.46.  Motion carried, 2-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve and sign reimbursement request #11 for Pennvest in the amount of $593,079.86.  Motion carried, 2-0.

 

OLD BUSINESS

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to set the date for the public hearing for the 7 year review of Agricultural Security Area #4 for September 3, 2009 at 6:45p.m. and to authorize the advertising.  Motion carried, 2-0.

           

NEW BUSINESS

Supervisor Spence explained that a request was made from the Gettysburg Hunting and Camping Club to add a property to the permanent residences list as it was overlooked.  The property was owned by Kenneth Coleman and the address was 53 Pheasant Trail.  Supervisor Spence researched and verified that this was a permanent residence.  Picarelli stated that the same would have to be done as was done with the other permanent residences.  Their septic systems were inspected and repaired, if necessary, at the property owners’ cost.

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to include 53 Pheasant Trail as a permanent residence and to authorize Gil Picarelli to notify the property owner of the inspection requirements. 

Motion carried, 2-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to authorize the township’s participation in the joint bidding process for the collection of municipal waste and to authorize the bid advertising.  Motion carried, 2-0.

 

Secretary Killinger explained that she received a letter from PA One Call that Franklin Township was considered a “facility owner” and was required by the Underground Utility Line Protection Lawto be a member of PA One Call.  Solicitor Davis stated they made municipalities join because of the drain pipes townships had under their roadways and if someone would go out and work in the roadway the township had to identify any drain pipes in the area.  The fees were based on the number of tickets received.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to authorize membership in the Pennsylvania One Call System, Inc.  Motion carried, 2-0.

 

Supervisor Spence stated Cindy Smith was resigning her position as Zoning/Code Enforcement Officer.  Supervisor Spence had contacted other municipalities to see who they were using for this position.  She stated she received excellent references for Commonwealth Code Inspection Services that does code enforcement.  She stated the Supervisors talked with Wilbur Slothour, Land and Sea Services, in regards to handling the permitting process and zoning.  Questions regarding land developments and subdivisions would be directed to KPI.  She stated if the Supervisors were not satisfied, it would be easy to discontinue either of the services.  Supervisor Spence stated Commonwealth Code services were $35 per hour and the township would be using them on a part-time basis.  Jamie Gebhart expressed concern over hiring a company to do the job when there were people in the community that needed jobs.  Supervisor Fetter responded in the nine years he had been with the township, seven people had been in this position.  He believed it was more difficult for an individual living in the community to perform the duties of the position effectively.  It was a thankless job and a lot of times the person in this position had to tell people what to do with their own property.

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to accept Cindy Smith’s resignation, to appoint Commonwealth Code Inspection Services for code enforcement officer and to appoint Land and Sea Services LLC for zoning officer.  Motion carried, 2-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to renew the contract for Pennsylvania Uniform Construction Code inspection services with Land and Sea Services LLC for another 12 months. 

Motion carried, 2-0.

 

Secretary Killinger stated Carl Frantz called her regarding a zoning change for his property.  He could not be present at the meeting but asked Killinger to discuss his issue during the meeting.  Frantz told Killinger in 2004 he had discussed with the Planning Commission changing the zoning of his property to commercial.  Killinger stated a motion was made at the January 7, 2004 Planning Commission Workshop to “include the Frantz property in the commercial zone due to an oversight in our previous mapping of this zone”.  Solicitor Davis stated only the Supervisors could authorize that change and usually when a change did occur the resident was responsible for the costs associated with it (ie. drafting of the ordinance, advertisement of public hearing, advertise the ordinance change, printing of new maps).  Secretary Killinger stated Frantz’s request was never brought before the Supervisors.  Supervisor Spence stated all three Supervisors should be present to make this decision and Carl Frantz should come to the next meeting to answer some of their questions.

 

Secretary Killinger stated D.L. George had said it would cost the township $2.00 per ton to haul stone from the Fairfield Quarry to Orchard Road.  Jeff Black, Road Crew Foreman, got two more estimates from Carl Woerner and C.E. Williams.  They each gave a price of $1.95 per ton.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve Carl Woerner’s stone hauling quote to haul to Orchard Road.  Motion carried, 2-0.

 

GUESTS

            Nancy McGlauglin, Hilltown Road resident, asked Supervisor Fetter why the sewer crew could not bore the laterals on Hilltown Road through the road.  Supervisor Fetter stated they were hitting stone.  The laterals could have been bored through but may have ended up failing.

McGlaughlin asked Craig Zack, KPI Technology, what kind of restoration Mendon’s crew was doing and where they were going next.  He stated currently they were doing a lot of paving and he did not know where they were going next.

McGlaughlin brought up an issue between her neighbor on Hilltown Road and Mendon Pipeline and stated Mendon should have followed through and contacted that neighbor.

McGlaughlin stated the estimate from her plumber increased after the addition of the tamping and trap requirements.

McGlaughlin stated Mendon had to come back for a third time to work at her lateral location and stated it seemed there should have been a better way.  Zack said he agreed.

Chris Santay, Misty Lane resident, asked how the change orders approved at this meeting affected the project’s budget and if the Supervisors foresaw anymore in the future.  Craig Zack stated the project was significantly under budget and he did not forsee anymore changes.  Solicitor Davis stated he could see a possible change order from the dispute with PA One Call.  Santay asked if PA One Call had any liability.  Solicitor Davis responded no.  He stated the situation we were contesting was where a representative from the gas company was on-site and told Mendon to go ahead and cut a line and it ended up being live.

 

Mary Grimes, Old Route 30 resident, asked if there was any timeline for seeding of pastures and CREP land.  Craig Zack responded that Mendon’s contract was up August 15th so they had until then to do it.  Supervisor Fetter asked who would keep the cows out if the pastures were seeded.  Supervisor Fetter stated at a prior meeting, Grimes has said she didn’t want straw put down because she was afraid the cows would eat it anyways.  Grimes denied the discussion.  Supervisor Fetter asked, if Mendon seeded the pastures, who was responsible for keeping the cattle away until it grew up.  She stated she was primarily concerned with the CREP land.  Grimes said she could come up with temporary fencing.  She stated it was the lower meadow (approximately ¼ mile) that was the problem.  She stated it would have to be seeded with a cover crop which was a mix of rye, blue grass and clover.

 

Grover McCleaf asked if the township still had plans to put in a storm drain across from his property.  Supervisor Fetter stated the price to do it was high.  For now, the township was going to have the road milled and possibly start drain tile at the fire house and continue down to Dave Bucher’s and cut the one off that goes over to Grover’s house.  Supervisor Fetter added that Old Route 30 would be blacktopped from the High Street intersection to the Route 30 intersection in McKnightstown.  Tillietown Road would also be restored in areas.

 

Tom Kerr, Flohrs Church Road, asked if the township was aware that a manhole was buried when the township road crew was working on the road.  Supervisor Fetter stated he would talk to the road crew.

Kerr asked about the status of the H2O PA grant application.  Craig Zack responded the township would know something either way in the middle of July.

Kerr asked when the tar and chipping would be done.  Supervisor Fetter responded an exact date had not been set yet.

 

Deb Flickinger, Hilltown Road resident, asked if the project came in under budget would it affect the monthly fees.  Craig Zack responded potentially but the township may also have to deal with the delinquency on people paying their tapping fees.

 

Supervisor Spence stated a newsletter would go out in July to update everyone.  Mary Grimes requested she get a newsletter as well.  Deb Flickinger suggested a township-wide newsletter be sent out covering current township topics.

 

A resident asked if a letter was going to be mailed out regarding the $4,000 hookup fee.  Zack responded yes, when the project was substantially complete, everyone who was required to connect to the sewer system would be sent a letter telling them they had 60 days to hook up and pay the tapping fee.

 

Bernard Lochbaum, resident, indicated 60 days was not long enough to have everyone connected.  He stated it should be 90 days.

 

Jamie Gebhart, Old Route 30 resident, asked if the septic systems were to be closed out before connecting to the sewer.  Gil Picarelli responded no.  Gebhart asked when the $4,000 was to be paid.  Craig Zack responded the tapping fee had to be paid before the inspector came out to inspect the lateral.  She asked when she had to start paying the $90 per month user fee.  Zack responded there would be a time set when the fees for everyone would start at the same time.

 

Nancy McGlaughlin asked who would be in charge of the sewer plant.  Zack responded KPI Technology would run it until the township found someone.

 

Chris Santay, Misty Lane resident, stated people had been misinformed and told the Supervisors that they had to do something.  He suggested the Supervisors get more time for the people to pay the hookup fees and negotiate with the lenders to get a little more time.  He also suggested a two year payment plan.  He reiterated that people needed to be informed better and needed help with the tapping fees.  The burden of the people who were not financially able would fall on the rest of the people.  Supervisor Fetter responded 52 or 53 people qualified for the CDBG money which would help.  Supervisor Spence reiterated that the township would be sending out a newsletter.

 

There being no further business to conduct meeting adjourned at 8:42 p.m.

 

Respectfully Submitted,

Lori Killinger

Office Manager/Secretary/Treasurer

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

August 6, 2009

 

SUPERVISORS PRESENT:  Sandra Spence, Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Sandra Spence.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the July regular meeting minutes as pre-read by the Supervisors.  Motion carried, 3-0.

 

APPROVAL OF BILL LIST #8

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve Bill List #8, General Fund checks 28075-28173 totaling $60,049.87, State Fund checks 6440-6456 totaling $85,442.36, Sewer Fund checks 1202-1203 totaling $282.03 and 2006 Project Account checks 1089-1091 totaling $38,139.87.  Motion carried, 3-0.

 

SEWAGE MODULE

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the sewage module for John Cease and Donald Kimple of Church Road.  Motion carried, 3-0.

 

REPORTS

Supervisor Spence reported that, for the month of July, 4 building permits and 1 land use permit were issued with a total construction value of $591,000.  1 storage of moveable dwelling permit was also issued.

Supervisor Spence read Commonwealth Code Inspection Service’s report for July.  There were 11 code violations involving weeds, unsafe structures, parking and address markers.  3 of the violations had complied.

 

Supervisor Spence reported that she attended the York Adams Tax Bureau meeting.  There was still no word from the State regarding compliance with Act 32.

She also attended an Adams County Council of Government meeting where a committee was created to research group medical insurance options.

Supervisor Spence attended a Peer to Peer rec park meeting.  At the August meeting, figures would be given indicating what it would cost each municipality within the Gettysburg School District to be members of the Gettysburg Rec Park.  These figures would be based on the census and Supervisor Spence stated Franklin Township would be assessed at 17.4% of the total rec park budget.  Supervisor Spence stated, if the township did not participate in supporting the rec park, any Franklin Township resident participating in activities with fees associated with them would pay the non-member fees which would be more expensive than the fees for members.

 

Supervisor Sharrah read the Road Crew Foreman report for July.  The road crew installed 220’ of 15” drain tile and an inlet box on Flohrs Church Road; mowed along township roads; and took units #3, #2 and #14 for state inspection.  David Martin Excavating finished raising a section of Orchard Road with shale and leveling with 2A stone.  The road crew leveled Sunset, Peach Tree and Flohrs Church Roads as needed to prepare for oil and chipping; installed 2 tiles on Newman Road; oil and chipped Sunset, Peach Tree, Orchard, Flohrs Church, Club, Pine Tree, Miltonberger, Jack and Poplar Springs Roads, Mt. Top Estates and Green Ridge Road; and cut brush at Belmont and Mummasburg Roads to improve sight distance at the intersection.

 

Supevisor Sharrah reported that he looked through the International Fire Code which was given to the Supervisors last fall.  He also reviewed what had been adopted by Highland Township and compared the two.  Sharrah discussed his concerns with the Fire Code and stated he would not support it without certain revisions and review by the Building Code Official, Code Enforcement Officer and Solicitor.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  In regards to Contract #1, installation of the main line and laterals was complete.  Testing would continue on the remaining untested sewer line and manholes as well as restoration of driveways and yards.  Overlay of Orrtanna Road, High Street and Old Route 30 was anticipated to happen the following week.

Mendon Pipeline, Inc. requested a certificate of substantial completion be issued based on a date of August 15, 2009 and also for an extension of the contract completion date by 30 days for a revised new date of September 14, 2009.  The contractor indicated the wet weather delayed their processing of topsoil and their lawn restoration efforts.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve Change Order #6 for Contract #1 for the 30 day extension.  Motion carried, 3-0.

 

            In regards to Contract #2, the contractor and subcontractors finished the majority of the work with equipment startup scheduled for the following week.  George S. Hann & Son, Inc. requested a certificate of substantial completion be issued for August 10, 2009, however information was just received regarding the delivery of the Energy Recovery Ventilator that would push substantial completion back to August 21, 2009.  Due to this fact George S. Hann & Son, Inc. requested a 30 day time extension for project completion.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve Change Order #6 for Contract #2 for the 30 day extension.  Motion carried, 3-0.

 

 

Based on the recommendation of KPI and at the request of the Board of Supervisors, George S. Hann & Son, Inc. deleted a portion of the paving of the access drive called for in the contract documents.  As a result, a credit of $9,912.33 was offered by George S. Hann & Son, Inc. for the deletion of this work.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Change Order #4 for Contract #2 for a credit in the amount of $9,912.33.  Motion carried, 3-0

 

George S. Hann & Son, Inc. forwarded information regarding additional costs associated with deletion of the specified portable composite sampler and replacing it with two refrigerated composite samplers for an amount of $9,711.54.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve Change Order #5 for Contract #2 in the amount of $9,711.54.  Motion carried, 3-0.

 

In regards to Contract #3, I.B. Abel, Inc. completed the majority of the electrical work required for the wastewater treatment facility and requested a certificate of substantial completion be issued for August 15, 2009.  However, as discussed for Contract #2, due to issues with the Energy Recovery Ventilator, substantial completion would be pushed back to allow for wiring of this equipment.  Due to this fact, I.B. Abel, Inc. requested a 30 day time extension for project completion.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve Change Order #2 for Contract #3 for the 30 day extension.  Motion carried, 3-0.

 

I.B. Abel, Inc. forwarded information regarding additional costs associated with some additional wiring and revisions that had to be undertaken for the treatment equipment in the amount of $7,800.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve Change Order #1 for Contract #3 in the amount of $7,800.  Motion carried, 3-0.

 

The contractors submitted requests for payment.  KPI reviewed them and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 5% retainage.

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve the payment request for Mendon Pipeline, Inc. in the amount of $62,559.97.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the payment request for George S. Hann & Son, Inc. in the amount of $315,119.26.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the payment request for I. B. Abel, Inc. in the amount of $172,104.30.  Motion carried, 3-0.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve and sign reimbursement request #12 for Pennvest in the amount of $549,783.53.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to authorize the mailing of the connection notices based upon substantial completion occurring prior to the next Board of Supervisors meeting. 

Motion carried, 3-0.

 

OLD BUSINESS

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to adopt Ordinance 2009-02, the COG Ordinance, Agreement and Bylaws.  Motion carried, 3-0.

           

NEW BUSINESS

Corporal Garman, PA State Police, was present with a report on incidents occurring within the township from August 2008 to present.  The PA State Police handled 676 incidents during this time period.  Cpl. Garman presented the Supervisors with a report indicating types of incidents handled.   He also present the Supervisors with a Government Access Request Form with which they could request how many traffic citations and arrests were made in the township.

Nancy McGlaughlin, Hilltown Road, requested that Cpl. Garman continue watching Hilltown Road for traffic violations and gave permission for the PA State Police to use her driveway.

 

Carl Frantz, Chambersburg Road, requested his property be zoned commercial.  He stated he intended to extend his parking lot, add a second driveway and a second building.  Solicitor Davis stated, if the Supervisors decided to grant Frantz’s request, he would be responsible for all costs associated with the zoning change (ie. preparation of new maps, planning commission review, public hearing costs, advertising costs and the cost of the attorney to write the ordinance).  Solicitor Davis recommended Frantz have his own attorney write the ordinance.  Davis estimated Frantz’s total cost to make the change would be $850-$1000 if he wrote the ordinance.  Supervisor Fetter asked if this would be considered spot zoning.  Solicitor Davis responded it was his understanding that there was commercial zoning already on the side of Frantz.  Supervisor Spence stated the Board would take this request into consideration.

 

Supervisor Fetter explained that the township was bidding out a project involving the paving of 1.3 miles of Old Route 30.  This was the section that the sewer contractor was not responsible to pave.  Supervisor Fetter stated bidding may bring in more competitive prices.

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to authorize the bidding of a project involving the paving of 1.3 miles of Old Route 30 and to authorize the advertising.  Motion carried, 3-0.

 

Supervisor Spence explained that the township building’s air conditioning system broke down.  The township received several estimates to replace it and it was recommended that, due to the age of the systems, the heating system be replaced as well.  Supervisor Spence stated the following estimates were received to replace the air conditioning system:  Ensor & Sowers, $3,620 for a 14.5 Seer Unit; Jakes Home Improvements, $2,697 for a 12 Seer Unit; Baumgardner’s, $4,167; Aero Energy, $5,952.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to retroactively approve Ensor & Sowers’ estimate to replace the A/C and heating system in the township building.  Motion carried, 3-0.

 

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint Jamie Gebhart as part-time Sewer Secretary setting the wage $13.50/hr. 

Motion carried, 3-0.

 

Supervisor Spence stated the township received requests for speed limit signs on Miltonberger and Mountain Roads and “watch children” signs on Mountain Road.  Supervisor Sharrah stated he would talk to the Road Crew Foreman regarding this.

 

GUESTS

Robert Tate, Treasurer for Oakside Community Park, was present to discuss the construction project at the park and the funding raising for the project.  The construction project would involve improving the soccer complex, expanding parking areas and extending the walking trail.  He stated the park was owned by the Upper Adams Jaycees which was in the process of applying for a Green Space Grant to get an easement on the property and preserve the park as a recreational facility.  Tate requested the Supervisors support their efforts in obtaining the Green Space Grant with a letter of support and to also consider budgeting at least $200 in the 2010 budget towards supporting this Grant.

 

Supervisor Spence stated the Cashtown Community Fire Department requested a township truck be in the Community Day Parade on September 4th.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to authorize a township truck to be in the Community Day Parade.  Motion carried, 3-0.

 

            Supervisor Spence discussed the article regarding Cromwell Township and why copies were placed on the table for anyone to read.  She stated she wanted everyone to know the seriousness of the sewage issues and why the township had to comply with the Act 537 Plan.  According to this article three Supervisors in Cromwell Township, Huntington County, were ordered to prison for not complying with their Act 537 Plan.

 

            Nancy McGlauglin, Hilltown Road resident, asked when the restoration crew was coming.  Craig Zack responded in a week or two.

McGlaughlin complimented the paving crew and the job they did along Hilltown Road.

McGlaughlin stated she observed Mendon Pipeline workers pumping the line after it rained.  She asked if water got into the sewer line.  Craig Zack stated he wasn’t aware of what they were doing.

McGlaughlin expressed concern again over the water that lays in her yard after a hard rain.  She suggested a larger pipe be installed.  Supervisor Fetter stated he explained to her a few years ago why water lays in her yard.  He stated it would take a six foot ditch to get the water out of her yard and out to Route 30.

McGlaughlin asked about the H2O PA Grant.  Supervisor Spence responded four municipalities in Adams County received funding but Franklin Township did not.

McGlaughlin expressed concern again about the $90 monthly sewer user fee.  She asked the Board to consider surveying other areas (ie. Gettysburg) and determine how much a single user uses versus a family of five and make the rate fairer.  Supervisor Fetter stated that rate was set by Pennvest.  Supervisor Sharrah added that it was based on the loan amount and what Pennvest felt should be paid back each month.

McGlaughlin asked Supervisor Fetter if a certain tree could be trimmed on Hilltown Road.

 

Joel Riddlemoser, asked if all of the sewer customers had been notified of how many EDU’s they would be assigned.  Craig Zack responded EDU Assessment forms were sent out and he had just reviewed those.  Zack stated they would be informed of their EDU assignment in their connection notice.

 

Buddy Lochbaum, Old Route 30 resident, expressed concern over the location of inspection ports on his property.  Craig Zack gave an explanation for the location of the inspection ports.  Supervisor Fetter stated he would call Mr. Lochbaum to discuss where he would like the inspection ports to be located.

 

Mary Grimes, Old Route 30 resident, announced that there would be a Community Day picnic on September 5, 2009 at 5 p.m. and she invited the Supervisors to attend.

Grimes stated there were four manholes sitting above grade in her cornfield and pasture.  She asked who would be responsible if her machinery was damaged by hitting one of these manholes.  She asked why they were as tall as they were.  Craig Zack responded they were tall for future access and stated she might have had a bigger problem if they were lower to the ground where her mower blade could have hit them.  He stated about half of the manholes for this system were at least a foot out of the ground.

Grimes stated she would like to see the video showing that her tree was dead prior to the start of the sewer project.  She believed it was alive at that time.

 

Mr. Slothour, resident, asked what his address was going to be if the Orrtanna Post Office closed.  The Supervisors stated they had not received any official notification of this closure.

 

Tim Culp, Old Route 30 resident, asked if the driveways were going to get fixed.  Craig Zack responded yes.  Culp stated three houses along Old Route 30 were getting water in their basements and he stated he spoke to Supervisor Fetter about this prior to the meeting.

 

Dale Biesecker, High Street resident, asked if the treatment plant was approved for Chesapeake Bay regs.  Craig Zack responded yes.

Biesecker asked if the manholes were going to be blacktopped over.  Zack responded no, risers would be put in.

Biesecker read from the Internation Residential Code regarding traps.  There was discussion about whether traps were required.  Gil Picarelli advised Biesecker to check with Wilbur Slothour, Building Code Official.  Supervisor Sharrah stated Slothour inspected according to the UCC (Universal Construction Code).

Biesecker asked Supervisor Spence who was going to run the Gettysburg Rec Park if the township decided to support it.  His opinion was if Gettysburg Borough was going to run it, the township should keep the money for the township.

Biesecker asked if all of the sewer lines were in and if the changes had been made at 1052 Old Route 30.  Craig Zack responded yes to both.

 

Jamie Gebhart, Old Route 30 resident, volunteered to drive the township truck in the Community Day Parade.

Gebhart brought up a concern regarding the teenagers who had been riding bikes in the middle of Old Route 30.  Supervisor Spence recommended she call the State Police.

Gebhart stated some of the contractors, approved by the township, were giving some really high estimates.  She asked what the residents should do if they felt like they were being taken advantage of by a contractor.  The Supervisors stated they should get other estimates.  Gil Picarelli suggested the Supervisors could remove the contractor from the approved list.  Supervisor Sharrah stated he wouldn’t recommend pulling a contractor off the list without seeing at least three other quotes for the same job and seeing some consistency in that.

Gebhart asked what the residents should do if there was a disagreement between the resident and the contractor as far as the quality of the job or if they broke something while performing the work.  Supervisor Spence stated that was between the resident and the contractor.

 

Nancy McGlaughlin stated it was not easy to get estimates from some of the plumbers.  Dale Biesecker, resident and plumber, stated giving estimates takes time.

 

Mr. Arrison, resident, expressed concern over a bad drainage problem at the intersection of Mummasburg and Goldenville Roads.  Supervisor Sharrah stated the plan was to add more culverts and get the water redirected.  He stated the road crew would also open more ditches on both sides of Goldenville Road.  He explained the source or the problem and added that there were one or two springs in the road as well.

Arrison stated the property owners should reimburse the township for mowing the right of way which was also their front yards.  Supervisor Sharrah stated the township could not do that since it was in the township’s right of way.

Arrison suggested the Supervisors consider a bicycle path along Old Route 30.

 

Dick Bell, Orrtanna Road resident, complained that the trench on his property was not restored properly by the sewer crew.  He mentioned it to the sewer crew but they had not been back to fix it.  He asked Craig if there was a hold he had on them to get it done.  He said the weeds should be trimmed before they put down top soil.  Craig Zack stated that this matter would be addressed.

 

There being no further business to conduct meeting adjourned at 8:48 p.m.

 

Respectfully Submitted,

 

 

Lori Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Public Hearing – September 3, 2009

 

SUPERVISORS PRESENT:  Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Lori Killinger, Office Manager/Secretary/Treasurer

 

The purpose of the hearing was to receive comments from the public regarding Resolution 2009-09 concerning the seven year review of Agricultural Security Area #4 with modifications.

 

The hearing for the agricultural security area seven year review was advertised in the Gettysburg Times according to public notice.

 

The public hearing, held at the Franklin Township Municipal Building, was called to order at 6:45 p.m. by the Vice-Chairman, Ed Sharrah.

 

There were five members in the audience.  Joel Riddlemoser, Flohrs Church Road resident, asked what the purpose of the Agricultural Security Area (ASA) was.  Secretary Killinger responded that it was a prerequisite to applying for a land conservancy easement on a property.  Also, properties in the ASA were not subject to any nuisance laws within the township. The seven year review process was required to see if there were any changes such as property ownership or size.

 

Secretary Killinger stated that the Adams County Office of Planning and Development, Franklin Township Planning Commission and Agricultural Security Area Advisory Committee approved of the seven year review for ASA #4.

 

There were no further comments from the audience.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to adopt Resolution 2009-09, the seven year review of Agricultural Security Area #4 with modifications.  Motion carried, 2-0.

 

The public hearing was adjourned at 6:47 p.m.

 

Respectfully Submitted,

 

 

Lori Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

September 3, 2009

 

SUPERVISORS PRESENT:  Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Vice-Chairman, Ed Sharrah.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the August regular meeting minutes as pre-read by the Supervisors.  Motion carried, 2-0.

 

APPROVAL OF BILL LIST #9

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve Bill List #9, General Fund checks 28174-28239 totaling $55,957.25, State Fund checks 6457-6460 totaling $103,221.91, Sewer Fund check 1204 totaling $24.09, 2006 Project Account checks 1092-1093 totaling $201,494.02 and ACNB Pennvest Account checks 1019-1021 totaling $718,079.86.  Motion carried, 2-0.

 

SEWAGE MODULE

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the sewage module for Clair and Doris Sites of Cashtown Road.  Motion carried, 2-0.

 

PRELIMINARY/FINAL PLANS

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the preliminary/final subdivision plan for SPECO of Poplar Springs Road pending KPI’s comments are addressed and DEP approval of sewage module.  Motion carried, 2-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the preliminary/final subdivision plan for Lloyd Adkins of Seven Stars Road pending KPI’s comments are addressed.  Motion carried, 2-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the preliminary/final subdivision plan and Declaration of Easement for John Cease and Donald Kimple.  Motion carried, 2-0.

 

 

REPORTS

Supervisor Sharrah read the Road Crew Foreman report for August.  The road crew finished oil and chipping West Mountain Top Drive, White Pine Drive, Rhododendron Drive, Club Road, Pine Tree Road, Miltonberger Road and Newman Road to the dirt part.  The road crew mowed along township roads and cut brush in spots; took Unit #2 for repairs and Unit #6 for inspection; replaced tiles on Mt. Carmel, Goldenville and Hilltown Roads; repaired spots on Flohrs Church Road; filled holes on Oak Tree and Pine Tree Roads; and dug out a spot on Goldenville Road and covered with hot mix.

 

Supervisor Sharrah reported that, for the month of August, 4 building permits and 5 land use permits were issued with a total construction value of $184,800.  1 yard sale/flea market permit and 1 demolition permit were also issued.

Supervisor Sharrah read Commonwealth Code Inspection Service’s report for August.  There were 34 code violations involving noxious weeds, unsafe structures and address markers.

 

Gil Picarelli, KPI Technology, apologized to Buddy Lochbaum for misspeaking at the August meeting in regards to who made the decision to require traps for the sewer system.

Picarelli made a suggestion in regards to the subdivision process.  He brought up the 90 day time limit on plans and stated other townships had the plan applicant sign a notice, upon submission of a plan, that they were aware that there was a permanent extension on the plan.  They did this so that the Secretary didn’t have to keep track of when the time was up on a plan and she didn’t have to contact the applicant or surveyor.  Solicitor Davis stated the purpose of the 90 day rule was to benefit the landowner.  He added that if the township required someone to sign what Picarelli suggested they may come back and say they didn’t know what they were signing.  Secretary Killinger stated she occasionally did end up calling the surveyors at the last minute to remind them that their time was up and to ask if they were going to submit a letter requesting an extension.  Supervisor Sharrah stated Secretary Killinger shouldn’t have to call the surveyors.  Solicitor Davis indicated it was not necessary for the Secretary to call the surveyors.  Supervisor Fetter stated, if she had to make the calls again, to make the surveyors aware that it would be the last time she would be reminding them of the time limit on their plans.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  The overlay of Orrtanna Road, High Street and Old Route 30 as well as all testing of sewer lines and manholes had been completed.  The only remaining items for completion for Contract #1 were related to restoration of yards, sidewalks and the satisfaction of citizen complaints.

Mendon Pipeline, Inc. requested a certificate of substantial completion to be issued based on a revised date of August 31, 2009.  KPI would schedule a walk through inspection to generate a punch list as part of the substantial certification process.

In regards to Contract #2, startup of the major pieces of treatment equipment occurred with little issues and the wastewater treatment facility was generally ready to go.  However, the Energy Recovery Ventilator still had not arrived due to issues associated with the UL inspection of the unit.  It was now scheduled for shipment on September 8th with an estimated installation date of September 14th.  Substantial completion could not be granted until this unit was installed and determined to be functionally operational.

Due to the delay in shipment of this piece of equipment, George S. Hann & Son, Inc. requested a 30 day time extension for project completion.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve change order #7 for Contract #2 for the 30 day extension. 

Motion carried, 2-0.

 

            Professional Inspection and Testing Services, Inc. (PITS) invoiced for the concrete cylinders taken for testing as called for in the contract specification.

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve payment to PITS in the amount of $88.00.  Motion carried, 2-0.

 

In regards to Contract #3, I.B. Abel, Inc., the electrical contractor, could not wire the Energy Recovery Ventilator until it arrived therefore they requested a 30 day extension for project completion.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve change order #3 for Contract #3 for the 30 day extension. 

Motion carried, 2-0.

 

The contractors submitted requests for payment.  KPI reviewed them and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 5% retainage from Mendon Pipeline, Inc and George S. Hann & Son, Inc. and the required 10% retainage from I.B. Abel, Inc.

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the payment request for Mendon Pipeline, Inc. in the amount of $410,552.49.  Motion carried, 2-0, with Supervisor Sharrah stating he would not approve any further pay requests from Mendon Pipeline, Inc. until the residents’ complaints were addressed satisfactorily.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the payment request for George S. Hann & Son, Inc. in the amount of $138,629.98.  Motion carried, 2-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the payment request for I. B. Abel, Inc. in the amount of $57,480.05.  Motion carried, 2-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve and sign reimbursement request #13 for Pennvest in the amount of $478,662.99.  Motion carried, 2-0.

 

Supervisor Sharrah asked Craig Zack, KPI Technology, if the Supervisors would get a list of the complaints which were addressed satisfactorily by Mendon Pipeline.  Zack responded that they would.

Supervisor Sharrah asked if flow testing was required prior to granting substantial completion to Mendon Pipeline.  Zack responded no.  They were required to flush the lines, do an air test on the lines and vacuum test the manholes.  Supervisor Sharrah asked if bond release could be held up after granting substantial completion until flow testing was done.  Zack responded yes, Mendon Pipeline will have to turn in a two year maintenance bond to complete the contract.

 

OLD BUSINESS

            Opening of the Old Route 30 paving bids

Two bids were submitted.  Womex Inc.bid $123,155.90 and submitted a bid bond.  C.E. Williams’ Sons, Inc. bid $128,393.76 and submitted a bid bond.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to table awarding the bid pending review with Supervisor Spence who was absent.  Motion carried, 2-0.

 

NEW BUSINESS

Secretary Killinger received three quotes for billing software for the new sewer system.  Diversified Technology submitted a quote of $5,000 with an annual support/update fee of $500.  Continental Utility Solutions submitted a quote of $6,000 with an annual support/update fee of $695.  Freedom Systems submitted a quote of $11,500 with an annual support/update fee of $2,000.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the purchase of computer billing software and annual updates from Diversified Technology.  Motion carried, 2-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the private road name of New Minglewood Lane which is off of New Road.  Motion carried, 2-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve Resolution 2009-10, the appointment of Sandra Spence as the voting delegate and Lori Killinger as the alternate to represent Franklin Township on the Tax Collection Committee.  Motion carried, 2-0.

 

GUESTS

Tom Kerr, Flohrs Church Road resident, asked how the sewer project costs versus budget were looking.  Craig Zack, KPI Technology, responded the three contracts combined were under the total original bid amount by approximately $150,000.

 

A resident asked by what date residents could start hooking up.  Zack was hopeful of a September 15th date.

The resident asked if 4 inch or 6 inch pipe was required.  Zack responded he believed the Regulations called for either.  The resident asked if a commercial property had to use 6 inch.  Zack responded it depended upon the expected flow.  The commercial properties could use 4 inch as long as they were not significant users.

 

Nancy McGlaughlin, Hilltown Road resident, asked when the restoration crew would be finished.  Zack responded they were supposed to be finished by September 15th.

 

Dan Hemler, resident, asked if the walk-through was going to address the sewer complaint forms that had been turned in.  Supervisor Sharrah and Craig Zack indicated it would.  Supervisor Sharrah stated if a person called in a complaint but did not fill out a complaint form he would like them to fill one out because he would like the contractor to sign off on the forms.

 

Nancy McGlaughlin asked if she needed to complete a complaint form for regular restoration work.  Supervisor Sharrah responded no.

 

John Kunkle, resident, stated the contractor hadn’t replaced his top soil pile.  Gil Picarelli, KPI Technology, asked Kunkle to fill out a complaint form.

 

Mr. Rudisill, plumbing contractor, stated his customers had not been informed about how much grant money they were getting.  Secretary Killinger stated Anne Thomas, grant administrator, was waiting for all who were eligible to turn in three plumbing estimates before she could determine how much grant money she had to cover plumbing costs.

 

Supervisor Fetter stated, in regards to restoration work being done, the Supervisors believed it was the contractor’s responsibility to fix any restoration work which was damaged by heavy rains.  However, it would not be the contractor’s responsibility to fix restoration work which was intentionally driven through.  That would be the property owner’s responsibility.

 

Tom Kerr asked if the sewer contractor paid for the ditch work on Flohrs Church Road.  Supervisor Fetter responded the contractor paid for the grass seed and matting and the township did the work.

 

A resident asked if the approximate $150,000 that the project was under budget would come off of any sewer customer fees.  Zack stated that would be looked at but what we didn’t know yet was how many people were not going to pay their connection fee or their quarterly bill.  The loan the township had still needed to be paid back.

 

Donna Sweesy, Chambersburg Road property owner, stated she checked into the CDBG money and was not eligible.  She asked what the Supervisors planned to do with people who could not pay.  Sweesy stated she was told by Secretary Killinger that everyone would get grant money.  Secretary Killinger responded a person was eligible for grant money only if their income fell below the income limits.  Solicitor Davis stated it was a Community Development Block Grant fund required to only be distributed to those under a certain economic income level.  Davis stated Anne Thomas, grants administrator, indicated there would be some money for all of those under a certain income level.  She asked again what the Supervisors were going to do if she couldn’t pay.  Supervisor Sharrah stated he did not have an answer for her.  Sweesy asked if there was anyone she could call.  Supervisor Sharrah suggested Senator Alloway or Representative Moul.

Mr. Rudisill asked what the township was going to do to those who didn’t hook up.  Supervisor Sharrah stated the property would be hooked up and a municipal lien would be placed on the property.

There was a discussion on municipal liens.

 

Chris Santay, Misty Lane resident, suggested the Supervisors speak with the commercial lender to see what they could do to help people who could not pay.  In addition, he suggested a monetary incentive be given to those who paid their connection fee within the first 3 weeks.  He suggested a discount to those who paid their connection fee early and a penalty to those who paid late.  Solicitor Davis stated the problem with giving discounts and penalties was that the township would be penalizing the poor and giving a break to those who could afford to pay.

Santay asked if the township did anything to get any of the H2O PA grant money.  Picarelli stated the township applied for the money.  The Supervisors met with the local representatives regarding the application.  Santay asked why the township didn’t get any of this grant money.  Supervisor Sharrah believed that it was because financing for the project was already in place.

Santay stated there was a rumor that the Franklin Township Elementary School was going to shut down.  He asked if the Supervisors heard anything to confirm this and if so, what they were going to do about the lost revenue.  Supervisor Sharrah stated the school would still pay a certain EDU value whether the school was in use or not.  Solicitor Davis stated the school district and township had not come to a final agreement on the number of EDUs and there had been no word from the school district that the Franklin Township Elementary School was closing.  The school district had actually requested that their own plant be used as a pre-treatment facility which was not unusual in industrial and institutional properties.  Solicitor Davis indicated the school district’s permit clearly stated that once community sewage was available they would have to shut down their plant.  Santay asked if the lost revenue would be distributed among the sewer customers if the school closed.  Supervisor Sharrah responded no, the school district would still need to connect and pay a reduced service fee even if the school closed.

 

A resident questioned the quarterly fee.  Supervisor Sharrah explained that Pennvest determined what should be coming in monthly for the township to be able to pay its loan.

 

A resident asked who would pay for the lateral connection if a property owner did not pay to have it done.  Supervisor Sharrah responded the township would ultimately pay for it.

 

Sweesy asked if the Supervisors found out anything else that would assist residents with hook up fees would it be posted on the website.  Supervisor Fetter stated if the Supervisors found out something concrete it would be posted on the township’s website.

 

Santay asked if the township would need a court order to hook up a property that hadn’t connected by the end of the 60 days.  Solicitor Davis stated he would recommend it.

 

Sweesy asked if she didn’t get the financing what should she do to have the township proceed with connecting her property.  She asked what costs were included in the lien.  Solicitor Davis responded the connection fee and contractor fee in addition to interest which legally was six percent.

 

At this point in the meeting the Supervisors excused Craig Zack and Gil Picarelli, KPI Technology, and Solicitor Walton Davis.

 

Buddy Lochbaum, Old Route 30 resident, questioned the requirement to get connected to the sewer within 60 days.  Supervisor Sharrah stated as long as the property owner had documentation that they were on a contractor’s list to get connected and there was progress being shown by the contractor then that was acceptable to him.  Supervisor Sharrah stated it came down to common sense.  Supervisor Fetter agreed.

 

Mr. Hemler, resident, asked why the sewer was not running to the homes above Cashtown.  Supervisor Fetter stated it was looked at but it was not economical to do so.  Supervisor Fetter stated he regretted the sewer was not going that far.

 

Mrs. Wagner, resident, asked Supervisor Fetter about the ditch in front of her house and said she thought it was to be fixed before the road was paved.  Supervisor Fetter stated the township did not have the money for this project this year but that it was on next year’s schedule.  He explained what the plan was to fix the problem.

 

There being no further business to conduct meeting adjourned at 8:18 p.m.

 

Respectfully Submitted,

 

 

Lori Killinger

Office Manager/Secretary/Treasurer

 

 Franklin Township, Adams County

Board of Supervisors

Special Meeting-September 8, 2009

 

SUPERVISORS PRESENT:  Sandra Spence, Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  None

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 6:00 p.m. by the Chairman, Sandra Spence.

 

The special meeting was advertised in the Gettysburg Times.  There were no guests present in the audience.

 

The meeting was scheduled to discuss the Old Route 30 paving project bids, which were opened at the September 3, 2009 Board of Supervisors meeting, as well as any other business to come before the Board.

 

Two bids were submitted.  Womex Inc.bid $123,155.90 and submitted a bid bond.  C.E. Williams’ Sons, Inc. bid $128,393.76 and submitted a bid bond.

Supervisor Spence stated, since Womex Inc. was not a local company, she obtained performance references from the Borough Manager in Mechanicsburg as well as from the Road Foreman in West Hanover Township, Dauphin County.  Both gave excellent references.

There was a discussion regarding the need for milling on the project.  The general consensus was that milling of the original road surface, prior to paving, would make a smoother completed surface.

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the bid submitted by Womex Inc.  Motion carried, 3-0.

 

There was a discussion regarding completion of the third phase of Orchard Road.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to advertise the bids for the third phase of Orchard Road.  Motion carried, 3-0.

 

Supervisor Spence adjourned the special meeting at 6:15 p.m.

 

Respectfully submitted,

 

 

Lori J. Killinger

Office Manager/Secretary/Treasurer

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

October 8, 2009

 

SUPERVISORS PRESENT:  Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Vice-Chairman, Ed Sharrah.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the September 3, 2009 public hearing and regular meeting minutes as pre-read by the Supervisors.  Motion carried, 2-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the September 8, 2009 special meeting minutes as pre-read by the Supervisors.  Motion carried, 2-0.

 

APPROVAL OF BILL LIST #10

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve Bill List #10, General Fund checks 28240-28313 totaling $101,481.49, Sewer Fund checks 1205-1213 totaling $30,653.29, 2006 Project Account checks 1094-1097 totaling $20,152.24 and ACNB Pennvest Account checks 1022-1024 totaling $549,783.53.  Motion carried, 2-0.

 

SEWAGE MODULE

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the sewage module for SPECO of Poplar Springs Road.  Motion carried, 2-0.

 

PLAN GUESTS

David and Joan Swisher, Mummasburg Road residents, were present to request approval for a second driveway.  The Planning Commission recommended the Board of Supervisors approve this request.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to grant a

modification to the SALDO allowing David and Joan Swisher to have a second driveway.  Motion carried, 2-0.

 

            Merry Bush, Planning Commission Chairperson, reported that a joint public meeting was held in September regarding the Northwest Comprehensive Plan.  The Planning Commission recommended adoption of the Comprehensive Plan.  The next step was for the municipalities involved to conduct a joint public hearing.

 

REPORTS

            Supervisor Fetter announced that the County Reassessment had started.  All data collectors would have ID badges and reassessment signs on their vehicles.

 

Supervisor Sharrah read the Road Crew Foreman report for September.  The road crew opened ditches, leveled the roadway and oil and chipped on Ragged Edge Road; graded B & F Road and added stone to low spots; installed drain tiles on Miltonberger Road as part of the Dirt and Gravel Road Grant program; assisted Butler Township with oil and chipping; cut brush; made repairs to Unit #11 and Unit #13; replaced a stop sign at Hilltown and Chambersburg Road; took Unit #12 for repairs and inspection.

Supervisor Sharrah stated that he received a request from a resident and the PA State Police to address a few issues at the intersection of Mummasburg and Hilltown Roads where several accidents had occurred in the past few months.

 

Supervisor Sharrah read Commonwealth Code Inspection Service’s report for September.  There were 39 code violations involving need for address markers, unsafe structures, noxious weeds, junk vehicles, yard waste and the need for a yard sale permit.  22 of these violations were cleared.

Supervisor Sharrah reported that, for the month of September, 4 building permits and 4 land use permits were issued with a total construction value of $90,000.  1 sign permit was also issued.

 

Gil Picarelli, KPI Technology, stated, in response to some questions he had received, closeout of a sandmound was not considered hazardous.  He verified this with the Department of Environmental Protection (DEP).  He stated the sandmound should be opened up and exposed to the air for a couple of days.  A person may choose to add a little lime to it.  Then DEP said it could be considered clean fill.  It could be taken away or left on the property.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  Mendon Pipeline, Inc. requested a 30 day time extension for project completion after the last Board of Supervisors meeting.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve change order #7 for Contract #1 for the 30 day extension until October 14, 2009.  Motion carried, 2-0.

 

A certificate of substantial completion was issued to Mendon Pipeline, Inc. based on a date of September 7, 2009.  This certificate was requested to be signed and returned for final signature by the Board of Supervisors but as of this time had not yet been returned.

A punch list was generated and included as part of the substantial certification and the contractor was currently working on completing them, including resident complaints.  It was anticipated that after completion of the punch list items the contractor would request a final payment.

 

In regards to Contract #2, a certificate of substantial completion was issued to George S. Hann & Son, Inc. based on a date of September 25, 2009.  This certificate was requested to be signed and returned for final signature by the Board of Supervisors but as of this time had not yet been returned.

A punch list was generated and the contractor was working on them.  It was anticipated that after completion of the punch list items the contractor would request a final payment.

 

In regards to Contract #3, a certificate of substantial completion was issued to I.B. Abel, Inc. based on a date of September 25, 2009.  This certificate awaited final signature by the Board of Supervisors.

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to sign the certificate of substantial completion for I.B. Abel.  Motion carried, 2-0.

 

George S. Hann & Son, Inc. submitted a request for payment.  KPI reviewed it and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 5% retainage.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the payment request for George S. Hann & Son, Inc. in the amount of $17,501.95.  Motion carried, 2-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve and sign reimbursement request #14 for Pennvest in the amount of $17,501.95.  Motion carried, 2-0.

 

Supervisor Sharrah asked Craig Zack, KPI Technology, for an update on the complaints which Mendon Pipeline was to be addressing.  Zack stated they returned approximately 10 signed complaint forms.  They were making good progress.  He anticipated meeting with them the following week.  Supervisor Sharrah requested an updated list of outstanding complaints in two weeks.

 

OLD BUSINESS

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the change order in the amount of $4,500 for the Old Route 30 paving project.  Motion carried, 2-0.       

 

NEW BUSINESS

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to authorize the opening of a checking account with Adams County National Bank for the CDBG money.  Motion carried, 2-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to authorize the closing of the Adams County National Bank 2006 Project checking account.  Motion carried, 2-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to authorize insuring the wastewater treatment plant.  Motion carried, 2-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to schedule Trick-or-Treat for October 31st from 6:00pm-8:00pm.  Motion carried, 2-0.

 

GUESTS

Mary Grimes, Old Route 30 resident, stated she was waiting for some pasture and CREP land to be seeded.  She presented her complaint form to Craig Zack, KPI Technology.  She also complained about a wet spot on her property.

 

Dale Biesecker, High Street resident and plumbing contractor, asked if the tapping fees had to be paid before he connected a property to the main.  Supervisor Sharrah responded yes.

Biesecker asked if all day care centers, apartments and beauty shops were being charged for the sewer.  Gil Picarelli, KPI Technology, stated if the township was aware of them they would be charged according to the Sewer Rules and Regulations.  Biesecker asked if there was a list of customers that he could look at.  Solicitor Davis stated the Secretary could give him the customer list.

 

Buddy Lochbaum, Old Route 30 resident, asked when Mendon would pick up the pallets and straps they left on his property.  Supervisor Sharrah stated Mendon would be notified.

 

Dick Bell, Orrtanna Road resident, asked what retainage was being held on Mendon Pipeline and if the township was holding a bond on them as well.  Zack responded the retainage was approximately $150,000 and the township did have a bond.  Picarelli stated the bond was a maintenance bond which would be held for two years.

 

Joel Riddlemoser, Flohrs Church Road resident, asked who was currently operating the sewer plant.  Supervisor Fetter responded KPI was.  Supervisor Sharrah stated KPI would be there for at least six months until someone else was trained to operate it.

 

Nancy McGlaughlin, Hilltown Road resident, asked if someone had come out to look at the ditch on her property after Mendon had been there working on it.  Supervisor Sharrah stated he did look at her property and thought the ditch looked adequate however, he did not think it would resolve her water issue.  McGlaughlin discussed the swales on the east and west sides of her property.  She asked if it was not adequate if it could be discussed in the two year time period.  Supervisor Sharrah thought it could.

McGlaughlin asked what the next step was in the sewer process as far as expansion.  Picarelli stated it would be up to the Supervisors to decide.  Another Act 537 plan would need to be done.  Solicitor Davis stated DEP could force the process.  It was made clear a few years ago that the Mummasburg area may be next.

McGlaughlin asked about the billing schedule.  Secretary Killinger responded that service for December would be billed in January and service for the first quarter of 2010 would be billed in April.

 

Dick Bell asked Zack if Mendon would take care of the scarring on Hilltown Road between Route 30 and Fairview Fruit Road.  Zack responded it was on the punch list.

 

Nancy McGlaughlin asked if the missing fence posts on the property next to hers were on the punch list.  Supervisor Sharrah responded yes.

 

Jeff Reuille, High Street resident, stated he was going through bankruptcy and asked if there was a payment plan to pay the tapping fee.  He also complained about tractor trailers hitting the side of his porch.  Supervisor Sharrah responded that was a State road and told Reuille he needed to address the tractor trailer issue with PENNDOT.  Supervisor Sharrah asked Reuille if he had applied for the grant money.  Reuille responded no.

 

At this point in the meeting the Supervisors excused Craig Zack and Gil Picarelli, KPI Technology, and Solicitor Walton Davis.

 

Tom Kerr, Flohrs Church Road resident, stated there used to be reflective posts along the ditch at his property.  Supervisor Sharrah would inform the road crew foreman of this issue.

 

Chris Santay, Misty Lane resident, had heard that the Supervisors were negotiating the number of equivalent dwelling units (EDUs) with property owners and asked how that would effect the monthly fees for everyone.  Supervisor Sharrah stated the only negotiating happening was in situations where a commercial building may be on the property with a toilet in it.  Those cases had to be assessed something.  Santay asked if anyone had negotiated from 10 EDUs to 2 EDUs.  The Supervisors responded no.  Santay asked if Supervisor Fetter had met with the bank to discuss buying people some time on paying their tapping fee.  Supervisor Fetter responded that he never said he would meet with a bank.  He had met with Senator Alloway and Representative Moul.  Both of them said they would like to know what the final figure was on the project.

 

Alicia Sanders, Old Route 30 resident, expressed her concern over the cost of the sewer and asked the Board to consider a payment plan as she did not have the money to pay the tapping fee.  Supervisor Sharrah stated a payment plan was started a year prior  to allow residents to pay ahead.  Supervisor Sharrah asked if she checked into the grant money.  Sanders responded that she did not think she would qualify.  Supervisor Sharrah explained that the township needed a guaranteed income to pay off the sewer loans.

 

A resident asked what would happen if someone didn’t have the money and didn’t get connected.  Supervisor Sharrah responded eventually they would be connected.  That person would have to pay the cost the township had to pay to connect the property plus interest.  He added that this wouldn’t happen without proceeding through the legal process first.  Nancy McGlaughlin stated a lien could also be put against the property and that the property could be sold.

 

Nancy McGlaughlin requested the Supervisors look at the budget for KPI expenses and SEO work when creating the 2010 budget.  She asked that the SEO position be made part-time and the money saved from that be put towards helping the sewer customers.  Supervisor Sharrah responded that the SEO position was not a full-time position and that it was a reimbursed position through DEP.  Secretary Killinger explained that the budget was a guide.  The township did not know from year to year what kind of SEO work there would be.  McGlaughlin voiced her concerns over the SEO not having a monthly report and how much time goes into that position.  Supervisor Fetter stated Gil Picarelli was the first SEO in Franklin Township who informed the Supervisors that the township could be reimbursed for SEO services from the State.

 

Chris Santay asked if the township had any projected figures from the assessor’s office.  The Supervisors responded no.  There was a discussion on the assessment and its effect.

Santay stated he heard there was a 10 year plan for sewer in the Mummasburg and Seven Stars areas.  Supervisor Fetter stated the township needed this in the Act 537 plan.  The plan included a sewer system for the area it was now in and the rest of the township was to get on a three year septic pumping schedule.  That was what DEP approved and they said after this project was completed they wanted the township to address the Mummasburg area.

Santay stated there was a surplus of stimulus money and suggested the Supervisors apply for that to use towards a sewer project in Mummasburg.  He asked if that area could connect to the current plant.  Supervisor Fetter did not know.

 

Nancy McGlaughlin asked what the status was on the Community Development Block Grant (CDBG) money.  Supervisor Sharrah stated the money was available for those who qualified to cover their tapping fees and to pay the plumbing fees for those in the extremely low income bracket.  The third round of grant money was held up due to the lack of a State budget.   There was discussion regarding concerns which were presented to the County Commissioners on whether the CDBG money could be used to pay plumbing fees.

 

Dale Biesecker asked if the township was in the same situation as the school district in regards to having a cap on a tax increase due to the reassessment.  Supervisor Sharrah responded no.

 

A resident asked how much grant money was received for the sewer project.  Supervisor Fetter and Secretary Killinger indicated how much money was awarded through CDBG, the EPA Stag Grant and Pennvest Grant.  There was a discussion on the total cost of the sewer project.

 

There being no further business to conduct meeting adjourned at 8:13 p.m.

 

Respectfully Submitted,

Lori Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

November 5, 2009

 

SUPERVISORS PRESENT:  Sandra Spence, Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Craig Zack, KPI Technology; Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Sandra Spence.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the October regular meeting minutes as pre-read by the Supervisors.  Motion carried, 2-1, with Supervisor Spence abstaining due to her absence at the October meeting.

 

APPROVAL OF BILL LIST #11

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve Bill List #11, General Fund checks 28314-28390 totaling $185,809.11, Sewer Fund checks 1214-1229 totaling $180,374.61 and ACNB Pennvest Account checks 1025-1027 totaling $478,662.99.  Motion carried, 3-0.

 

PLANS

            Gil Picarelli, KPI Technology, stated Bob Sharrah was present at the prior evening’s Planning Commission meeting on behalf of the Village of Laurel Run.  Sharrah indicated that the Village of Laurel Run requested to expand the facility by adding more residences and he was present to ask for the Planning Commission’s recommendation for a special exception prior to going to a zoning hearing.  The Planning Commission gave their recommendation for a special exception.

 

REPORTS

            Supervisor Spence reported that she attended the Adams County Earned Income Tax Committee meeting.  According to Act 32, by September 2010 a countywide collection agency must be selected.  The Committee’s by-laws must be in place by April 15, 2010.

Supervisor Spence stated she attended a Floodplain Management workshop in September to gain a better understanding of the Floodplain Ordinance.  Spence added that any earthmoving activities within a floodplain required a permit.

Supervisor Spence attended a Peer to Peer Study meeting where the attendees had been discussing the creation of a recreation board to support the Gettysburg Recreation Park.  All municipalities involved would be required to contribute.  If Franklin Township decided to participate it would be required to contribute $4,500 the first year and the contribution would increase to $12,000 by the fifth year.  At the meeting, Supervisor Spence told the attendees that Franklin Township did not account for this in the 2010 budget and that she did not expect to be at anymore Peer to Peer Study meetings.

Supervisor Spence attended a sewer maintenance workshop.

Supervisor Spence also attended a York Adams Tax Bureau meeting where the 2010 budget was passed.

Supervisor Spence reported that she attended a COG (Council of Government) meeting where the attendees were working on compiling a list of equipment in all of the municipalities that could be shared among the municipalities.

 

Supervisor Sharrah read Commonwealth Code Inspection Service’s report for October.  There were 11 code violations involving need for address markers, unsafe structures, noxious weeds, yard waste and the need for a yard sale permit.  9 of these violations were cleared.

 

Supervisor Sharrah reported that, for the month of October, 14 building permits and 1 land use permit were issued with a total construction value of $215,300.

 

Supervisor Sharrah read the Road Crew Foreman report for October.  The road crew finished mowing along township roads for the season; prepared the tractor for raking dirt roads; repaired a drain tile; met with Dirt and Gravel Road committee to get approval for work done on Miltonberger Road; added a new stop sign at the intersection of Hilltown and Mummasburg Roads; installed spreaders and plows on some of the trucks; dug out a sink hole on Poplar Springs Road; graded the dirt part of Poplar Springs Road; graded Newman Road and added stone to rocky spots; opened ditches and filled spots along dirt roads; and replaced some road signs and posts.

 

Solicitor Walton Davis added to Supervisor Spence’s report regarding Act 32 by stating everyone should realize that the votes will be weighted and that the school districts will ultimately determine who will be the countywide collection agency.

 

Gil Picarelli, Sewage Enforcement Officer, reported that he was following up on a few sewage-related complaints he had received.

 

Craig Zack, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  A certificate of substantial completion was signed and returned by Mendon Pipeline, Inc.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to sign the certificate of substantial completion for Mendon Pipeline, Inc.  Motion carried, 3-0.

 

Recently the project site was toured with the Adams County Conservation District, which favorably approved of the E&S measures taken during and through completion of the project.  As a result, a Notice of Termination was prepared for the Erosion and Sediment Control permit that was signed and notarized by Mendon Pipeline, Inc.

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to sign the Notice of Termination for submission to the Adams County Conservation District.  Motion carried, 3-0.

 

A permit completion form was also prepared for the Water Obstruction & Encroachment Permit.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to sign the Water Obstruction & Encroachment Permit Completion Report for submission to PA DEP.  Motion carried, 3-0.

 

Mendon Pipeline, Inc. completed the vast majority of the punch list items and resolved most of the citizen complaints.  There were two remaining complaints.

 

In regards to Contract #2, a certificate of substantial completion was signed and returned by George S. Hann & Son, Inc.

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to sign the certificate of substantial completion for George S. Hann & Son, Inc.  Motion carried, 3-0.

 

A Notice of Termination was prepared for the Erosion and Sediment Control permit that was signed and notarized by George S. Hann & Son, Inc.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to sign the Notice of Termination for submission to the Adams County Conservation District.  Motion carried, 3-0.

 

            The punch list generated for George S. Hann & Son, Inc. was close to completion and KPI was working with George S. Hann & Son, Inc. on the closure of the contract.  The same was happening in regards to Contract #3 and I.B. Abel.

 

The initiation of operation of the wastewater treatment system was established with the PA DEP as October 14, 2009.  One year from this date, the Township will be required to provide an Affirmative Performance Certification to confirm that the project was operating and meeting the performance standards that were originally approved by PA DEP.

 

The wastewater treatment facility was taking on flow from residents who were connected.  KPI would soon be taking influent and effluent samples as required by PA DEP.  Zack recommended that the proposal submitted by LABS for these analytical services be approved so that samples could be taken and reported as required.

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve LABS’ proposal for the analytical services required by PA DEP.  Motion carried, 3-0.

 

PA DEP requires yearly calibration of flow meters, totalizers and other equipment in the laboratory.  A proposal was solicited from Control Systems 21 to perform this work.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve Control Systems 21 proposal for the calibration services required by PA DEP.  Motion carried, 3-0.

 

Mendon Pipeline, Inc. submitted a request for payment.  KPI reviewed it and verified that the work was done.  Zack recommended the Supervisors approve payment after deducting the required 5% retainage.

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the payment request for Mendon Pipeline, Inc. in the amount of $10,336.95.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve and sign reimbursement request #14 for Pennvest in the amount of $27,838.89.  Motion carried, 3-0.

 

Supervisor Sharrah asked Craig Zack, KPI Technology, if the ban screen was taken care of.  Zack responded not yet and that they were waiting for more flow.

 

OLD BUSINESS

Supervisor Spence discussed the Peer to Peer Study.  She stated if Franklin Township did not participate in 2010 the township had the option to opt in every calendar year if there was interest.

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to not participate in the Peer to Peer Study Group.  Motion carried, 3-0.  

 

NEW BUSINESS

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve Resolution 2009-12, the Adams County National Bank Corporate Authorization Resolution.  Motion carried, 3-0.

 

            Supervisor Spence discussed the three year waste contract for the regional group of six municipalities which included Franklin Township.  Park’s, IESI and Waste Management bid on the three year contract.  The contract listed four options.  Supervisor Spence reported that the best bid was from Park’s for $185.52 per year which covered garbage pick-up and recycling under Option 3.  IESI’s bid was $200.28 per year.  Kevin McCardle with Park’s Garbage Service, Inc. was present in the audience and there was discussion with him regarding issues the township had during the last waste hauler transition four years prior.

MOTION by Supervisor Spence, seconded by Supervisor Fetter, to award the three year waste contract bid, Option 3, to Park’s Garbage Service, Inc.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to tentatively adopt the proposed 2010 budget for December 3, 2009 and to authorize the advertising.  Motion carried, 3-0.

 

GUESTS

John Messeder, Gettysburg Times reporter, asked if there was a tax increase planned and what the current mils were.  Supervisor Spence responded that there was no tax increase and the mils were 1.13.

 

At this point in the meeting the Supervisors excused Solicitor Walton Davis.

 

Tom Norman, Chambersburg Road resident, asked if he was one of the two complaints not settled with Mendon Pipeline, Inc.  Craig Zack, KPI Technology, stated yes.

 

Joel Riddlemoser, Flohrs Church Road resident, stated he noticed water coming out of the road at the last manhole on Tillietown Road.  He expressed concerns over this situation undermining the road and icing the road in the winter.  Zack made a note of the problem.

 

Nancy McGlaughlin, Hilltown Road resident, requested to view the correspondence from DEP which required the $90 per month sewer service fee.  Zack responded that was a verbal explanation from the Pennvest Project Specialist.  He stated there were a number of factors including the operation and maintenance and the average income for the area which were used to arrive at the target rate.

McGlaughlin asked if the township had heard from Anne Thomas if the final round of CDBG money was available yet.  Supervisor Spence responded that we were still waiting.  McGlaughlin asked how this will affect billing for the grant recipients.  Supervisor Sharrah responded if they weren’t hooked up in December they wouldn’t be billed for December.

 

Supervisor Spence announced that the sewer secretary had office hours on Wednesdays from 11:00a.m. to 5:00p.m.  On November 11th, Veteran’s Day, the sewer secretary and Supervisor Spence would be available and the office would be open from 11:00a.m. to 5:00p.m.

 

Mr. Sharrah, Old Route 30 resident, expressed concern over an issue his neighbors were having with water in their basements.  Sharrah stated the township must do something to help.  Sharrah stated this water condition in the basements escalated this summer and implied that the groundwater was redirected during the sewer construction.  Supervisor Spence stated Eric Mains, KPI Technology, did a water study for this area.  Gil Picarelli, KPI Technology, stated the trench was dug away from the houses and there was no disturbance in between.  Picarelli indicated that the only explanation was that it was an extremely wet year.  Supervisor Fetter proposed one solution to eliminate a lot of the water but it would require permission from Mr. Sharrah since the water would discharge on his property.  Picarelli believed once it stopped raining and the ground settled the issue would improve.

 

At this point in the meeting the Supervisors excused Gil Picarelli and Craig Zack, KPI Technology.

 

Tom Norman complained about the bump at the intersection of Flohrs Church Road and Old Route 30 which appeared after Old Route 30 was repaved.

 

There was a discussion of taxes and how the economy was affecting the township’s income.  Supervisor Spence discussed how the economy was affecting the York Adams Tax Bureau because of decreased interest rates.

 

Joel Riddlemoser asked when the lines were going to be painted on Old Route 30.  Secretary Killinger believed it would be soon as she recently saw two of the line painting trucks driving on that road looking it over.

 

There being no further business to conduct meeting adjourned at 8:09 p.m.

 

Respectfully Submitted,

Lori Killinger

Office Manager/Secretary/Treasurer

 

Franklin Township, Adams County

Board of Supervisors

Regular Meeting

December 3, 2009

 

SUPERVISORS PRESENT:  Sandra Spence, Ed Sharrah and Daniel Fetter

OTHERS PRESENT:  Gil Picarell, KPI Technology; Walton Davis, Solicitor; Lori Killinger, Office Manager/Secretary/Treasurer

 

The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Sandra Spence.

 

The pledge of allegiance was recited by all in unison.

 

APPROVAL OF MINUTES

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the November regular meeting minutes as pre-read by the Supervisors.  Motion carried, 3-0.

 

APPROVAL OF BILL LIST #12

MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve Bill List #12, General Fund checks 28391-28474 totaling $56,149.65, Sewer Fund checks 1230-1247 totaling $69,204.57 and CDBG Account checks 1-3 and 1000-1003 totaling $16,324.65.  Motion carried, 3-0.

 

PLANS

            None  

 

REPORTS

Secretary Killinger reported that Ernest Shriver requested that his 120.6 acre property off of Orrtanna Road be added to an Agricultural Security Area.

 

            Supervisor Spence reported that she attended the Adams County Association of Township Officials convention.  She stated a PSATS representative was present and informed the attendees of pending legislation which would assess townships a per capita fee for State Police coverage.

 

Supervisor Sharrah read the Road Crew Foreman report for November.  The road crew met with PennDOT and contractors at the Crooked Creek Road bridge to review the report for the end of the bridge replacement project.  The road crew graded and raked the dirt part of Pine Tree, Miltonberger and Jack Roads; installed “No Outlet” signs on Oak Tree Road; and installed the top on the concrete box, riser and grate at the fire hall to help with stormwater going down the north side of Old Route 30.  Lines were painted on Old Route 30 from Orrtanna Road to State Route 30, in Mountain Top Estates and on Club, Winding, Crooked Creek, Belmont, Blue Ribbon, Bingaman, Jack, Miltonberger, Seven Stars, Tillietown, Mountain and Bottom Roads.  The road crew opened ditches along Tillietown, Scott School, Hilltown and Sunset Roads; installed boom on Unit #11 and started to cut brush along Poplar Springs Road; installed 2 school signs along Old Route 30; installed 2 “Hidden Driveway” signs on Hilltown Road and 1 “No Left Turn” sign on Seven Stars Road; installed safe hit delineators along roads at drain tiles in the township; and updated some road signs with new higher reflective signs.

 

Supervisor Sharrah reported that, for the month of November, 3 building permits were issued with a total construction value of $104,000.

 

Supervisor Sharrah read Commonwealth Code Inspection Service’s report for November.  There were 15 code violations involving the need for address markers, unsafe structures, noxious weeds, junk vehicles, yard waste and the need for a yard sale permit.  4 of these violations were cleared.

 

Gil Picarelli, KPI Technology, updated the Supervisors on the status of the Cashtown/McKnightstown sewer project.  Mendon Pipeline was still working on addressing a few issues.  Picarelli requested authorization for final payment to I.B. Abel and George S. Hann & Sons.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve final payment to I.B. Abel and George S. Hann & Sons pending minor issues are cleared up with Craig Zack, KPI Technology.  Motion carried, 3-0.

 

Craig Zack was waiting for the Pennvest Audit report so that he could finalize project paperwork to closeout the project with Pennvest.  DEP inspected the treatment plant.  Adams County Conservation District was satisfied with the closeout of the E&S plan.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Pennvest funding of 3 copies of the Facility Manual for the treatment plant.  Motion carried, 3-0.

 

Gil Picarelli, Sewage Enforcement Officer, reported that he addressed three sewage-related complaints.  Two issues had been satisfied and he was still working on one.

 

            Supervisor Spence reported that she had a list of 24 property owners which had not paid their sewer connection fee.

MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to direct the Solicitor to send letters to those who had not paid their sewer connection fee.  Motion carried, 3-0.

 

OLD BUSINESS

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to adopt the 2010 budget with no tax increase.  Motion carried, 3-0.

 

Gil Picarelli, KPI Technology, added to his sewer project report by informing the Supervisors that samples were now being taken at the treatment plant and the results were being reported to PA DEP.

NEW BUSINESS

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to set the date for the Board of Supervisors’ Reorganizational meeting and Regular meeting as January 4, 2010 at 1:00p.m. and to authorize the advertising.  Motion carried, 3-0.

 

MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the IESI Service Agreement for waste service at the treatment plant.  Motion carried, 3-0.

 

MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve the 2010 Minimum Municipal Obligation for the township’s pension plan.  Motion carried, 3-0.

 

Supervisor Spence explained that the township was going to get a better rate on health insurance by joining the Eastern Adams Regional Police health insurance cooperative.

MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to adopt Ordinance 2009-03, the Pennsylvania Municipal Health Insurance Cooperative Ordinance, to approve the Pennsylvania Municipal Health Insurance Cooperative Agreement and to approve joining the Eastern Adams Regional Police health insurance cooperative.  Motion carried, 3-0.

 

GUESTS

Glen Hartzel, Chambersburg Road resident, asked what the time limit would be in Solicitor Davis’ letter to the 24 property owners who had not paid their sewer connection fee and also, what their penalty would be.  Solicitor Davis responded that the property owners had their time and they now had to act immediately or there would be court action.

 

At this point in the meeting the Supervisors excused Solicitor Walton Davis.

 

Tom Kerr, Flohrs Church Road resident, asked if Park’s Garbage Service would be sending a letter to residents regarding garbage service.  Supervisor Spence responded yes, they would be sending a brochure.

 

Glen Hartzel asked how many people, in addition to the 24, were not connected to the sewer.  Supervisor Spence responded approximately 60.

 

Joel Riddlemoser, Flohrs Church Road resident, asked what the status was on the third round of grant money.  Supervisor Spence stated she spoke with Anne Thomas who believed it would be three to four weeks before she received the money.

 

There was discussion of CDBG money being stalled by the State budget, the possible reasons some people may not have yet connected to the sewer and the calculation of the monthly sewer service fee.

 

Supervisor Fetter addressed Mrs. Wagner in the audience.  He stated the road crew was going to adjust the grate in the alley between her residence and the fire hall.

 

There being no further business to conduct meeting adjourned at 7:32 p.m.

 

Respectfully Submitted,

Lori Killinger

Office Manager/Secretary/Treasurer