Municipal Authority Meeting Minutes 2008
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS
January 8, 2008 – Reorganizational Meeting
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane, Richard Hartman
The meeting held at the Franklin Township Municipal Building was called to order by acting Chairman Robert Cullison at 7:00 p.m.
Election of Officers:
Motion by Hewitt, seconded by Kane to appoint Robert Cullison as Chairman. Motion carried unanimously.
Motion by Hewitt, seconded by Hartman to appoint Wally Kane as Vice-Chairman. Motion carried unanimously.
Motion by Kane, seconded by Hewitt to appoint Debra Hahn as Secretary-Treasurer. Motion carried unanimously.
Appointed Positions:
Motion by Hewitt, seconded by Kane for the following appointed positions. Motions carried unanimously.
ACNB as Depository.
Davis Construction & Carl Frantz as Plumbers.
Mason Dixon as Testing Agent.
Robert McQuaide as Solicitor.
Glace Associates as Engineer.
Musselman & Creager as Accountants.
Robert Cullison as Plant Manager.
Chairman Cullison advised monthly board meetings would be held on the following dates in 2008:
February 5, March 4, April 1, May 6, June 3, July 8, August 5, September 2, October 7, November 4, December 2 (and Jan 6, 2009).
Approval of Reports:
Motion by Hewitt, seconded by Kane to approve the minutes of the December meeting, with the exception of changing the word “member” to “plant operator” referencing Cullison’s raise in salary.. Motion carried unanimously with this change.
Motion by Hewitt, seconded by Kane to approve Bill List #1 of 2008. Motion carried unanimously.
Motion by Hewitt, seconded by Hartman to approve the General account report for January. Motion carried unanimously.
Chairman Cullison advised that Bream Orchard’s had paid their hookup fee for their rental property at 1402 Old Route 30. Secretary Hahn was directed to set up a customer account and have the invoices sent to Bream Orchards. It was noted that currently the rental house was vacant.
Chairman Cullison requested that Secretary Hahn send a letter to the resident at 1203 Old Route 30 requesting that their water meter be put back in the original location. Cullison advised that the home had recently had new siding installed and the meter had not been replaced in it’s original location.
Cullison also advised that the starter at the School Well had went bad and needed to be replaced in December.
Cullison submitted his end of the year report showing a total 5,500,140 gallons of water being pumped in 2007.
Kane advised that it appeared someone was surveying a roadway at the Rock Top Well site towards the Heckman’s property. It was noted by members that no one had approached the Board or Solicitor McQuaide, to request permission to do the surveying.
Secretary Hahn approached the Board about possibly investing some of the Authority’s funds, in order to make some additional interest income. After some discussion it was requested that Hahn research this with a representative of ACNB and report back at the February meeting.
There being no further business to discuss, the meeting was adjourned at 7:40 p.m.
Respectfully submitted,
Debra Hahn
Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane, Richard Hartman
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Hewitt, seconded by Kane to approve the minutes of the January meeting. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve Bill List #2 of 2008. Motion carried unanimously.
Motion by Hewitt, seconded by Hartman to approve the General account report for February. Motion carried unanimously.
Board member reviewed Certificate of Deposit interest rates from Adams County National Bank. After some discussion on the rates, MOTION by Hahn, seconded by Kane to take $30,000 from the General Fund and place into a 4 month CD. Motion carried unanimously.
Kane advised that he spoke with Bob McQuaide about the surveying that was being done at the Rock Top Well site. Kane said that McQuaide contacted the Heckman’s attorney, Wendy Beauchat, and Beauchat advised she had no knowledge of any surveying work being done.
Cullison advised that the property at 668 Old Route 30 had been sold with the planned settlement date being February 15, 2008. Cullison advised he would get a final reading on the 14th.
There being no further business to discuss, the meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Debra Hahn
Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane, Richard Hartman
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Kane, seconded by Hewitt to approve the minutes of the February meeting. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve Bill List #3 of 2008. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve the General account report for March, with the change to show available funds as $38,099.29 plus $30,000 certificate of deposit. Motion carried unanimously.
Board members reviewed End of the Year 2007 expense and receipt report. Members also worked on 2008 Budget which will be reviewed and finalized at the April Board meeting.
Discussion was held on the future sewer line construction in the township. Chairman Cullison advised that one of the Supervisors was planning to be present at the April meeting to answer the Authority’s questions.
There being no further business to discuss, the meeting was adjourned at 7:40 p.m.
Respectfully submitted,
Debra Hahn
Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane.
Guests present: Dan Fetter – Franklin Township Supervisor
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Hewitt, seconded by Kane to approve the minutes of the March meeting. Motion carried unanimously.
Motion by Kane, seconded by Hewitt to approve Bill List #4 of 2008. Motion carried unanimously.
Motion by Kane, seconded by Hewitt to approve the General account report for April. Motion carried unanimously.
Chairman of the Franklin Township Board of Supervisors, Dan Fetter, addressed the Board concerning the upcoming Sewer Project. Fetters advised that ground breaking was scheduled to begin, August 2008 with anticipated completion in August of 2009. Fetter stated that bid packages were to be sent out within the next week or so. Planned date to open bids would be in May or June. He gave a brief description of the location of the sewer lines. He also noted planned hookup fees and what the anticipated quarterly invoices would cost residents. Fetter also advised that the Supervisors would initially be in charge of the sewer operation/billing, but once the operation was up and running smoothly a Sewer Authority would be formed. At that time, a decision would be made whether or not the Water Authority would be interested in taking over the Sewer Authority. Or, whether the Water Authority would continue to operate alone. Fetter stated that the Water Authority would be approached at that time, to get their opinion on whether or not to combine the Authorities, or operate alone. Cullison noted to Fetter that he wished the Supervisors would have included the Authority in the projected sewer plans, at the beginning of the planning stage. Cullision advised that the Authority would have been interested in extending their water lines, at the same time the sewer lines were installed. Cullison felt that the cost savings of doing the projects together, might have been financially beneficial to both the township & the Authority. But, as Cullison stated, it was too late in the game, for the Authority to make arrangements now, with the sewer line project beginning construction in August. Hewitt ask Fetter, if the system being installed was an expandable system. Fetter advised that the system was designed for future expansion.
Fetter also asked the Authority, to have all the water lines marked, before construction began in August. He also advised that arrangements would have to be made for the contractor to have access to shut off the water, should any water lines get accidently broken, during construction. Cullison advised that he would have the lines marked by August and that he would be available to shut off the water, should any lines get struck.
Cullison also suggested that the Supervisors attend the Authorities meetings, at least once every quarter. Cullison noted that he felt it would be good for the Supervisors to be in touch with what was happening with the Authority. Fetter stated he felt it would be best if the Authority sent a letter of invitation to the Superviors, when they felt the need that information needed to be shared.
There being no further business to discuss, the meeting was adjourned at 7:45 p.m.
Respectfully submitted.
Debra Hahn
Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane, Richard Hartman.
Guests present: Casey Dellinger of C.S. Davidson
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Kane, seconded by Hewitt to approve the minutes of the April meeting. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve Bill List #5 of 2008. Motion carried unanimously.
Motion by Hewitt, seconded by Hartman to approve the General account report for May. Motion carried unanimously.
Chairman Cullison advised that he and Wally Kane had attended the Sewer line Pre-contractor’s Meeting held by the Franklin Township Board of Supervisors. He stated that 14 bids were received for Sewer project. Prices ranged from 3 – 5 million dollars, with Morgan Pipe as the lowest bidder. He advised that the Supervisors were going to award the bid at their May meeting.
Chairman Cullison advised that he had been working on making preparations to mark the water lines, as requested by the Supervisors. He stated that the only set of blueprints the Authority had, showing the water lines, was dated 11/26/75. He said when he was at the township building, he saw a set of recent blueprints, made by KPI, showing the future sewer line. This set of blueprints also showed where the water lines are supposedly located. Cullison advised that when the sewer project was complete, the Authority should look into having an updated set of blueprints made, showing the actual water lines. Cullison reminded the Board that all water lines had to be marked by August, before the sewer project began. He noted that marking the water lines would take several hours and would need at least two people. He requested that he and one other person be compensated for their work in locating/marking the lines. He also requested that the Supervisors be asked to pay the bill for his services. After some discussion Board members were in agreeance that Cullison and his partner should be paid at least $10 an hour for their services. Cullison said he would attend the Supervisor’s May meeting to request that they compensate him for his services.
Cullison requested that Wally Kane contact Jeremy Davis to lower the curb box at the Bream property along Old Route 30. Cullison advised that the top of the box had been knocked off by a lawn mower. Kane advised he would contact Davis.
Casey Dellinger of C.S. Davidson approached the Board concerning the proposed right-of-way for Roger Heckman, at the Rock Top Well site. Dellinger advised that Mr. Heckman needed to get the right-of-way resolved as soon as possible. Dellinger shared sets of blueprints, showing where Heckman would like the right-of-way to be located. Kane advised Mr. Dellinger that the Authority had many discussions concerning the proposed right-of-way and that Solicitor Bob McQuaide had given Mr. Heckman’s attorney, Wendy Beauchat, all the necessary information for her to prepare the agreement. Board members were surprised that Dellinger was addressing the Board on the matter, when Attorney Beauchat had everything she needed to proceed. Kane advised Mr. Dellinger it would be best if he contacted Attorney Beauchat and have her contact Solictor McQuaide, so the attorneys could get the matter resolved.
There being no further business to discuss, the meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Debra Hahn
Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane, Richard Hartman.
Guests present: George Kritchen
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Hewitt, seconded by Hartman to approve the minutes of the May meeting. Motion carried unanimously.
Motion by Kane, seconded by Hewitt to approve Bill List #6 of 2008. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve the General account report for June. Motion carried unanimously.
George Kritchen of Mason Dixon Environmental presented the Board with a Proposal for Engineering Services from Glace Associates. The proposal was to prepare a public water supply permit application for a chemical feed system for the Rock Top Well. Kritchen explained that recent water tests did not pass the lead & copper testing required by DEP. He said that the water from this well was an aggressive water which tends to leach the lead & copper, out of the pipes. Kritchen noted that testing over the past few years, would fluctuate between passing & failing. But every time the test failed, DEP would require more extensive/expensive testing & expenses of sending out consumer notices of the failed testing. Installing a chemical feed system would put the required amount of phosphates in the water, which would create a film on the pipes, preventing the leaching of lead/copper into the water. Glace’s proposal to prepare the permit and design the system was over $11,750. Board members were in agreement that the system should be installed, but felt bids should be received from other engineering firms. MOTION by Hahn, seconded by Hartman, for Kritchen to obtain proposals from several other engineering firms to be reviewed at the July meeting. Motion carried unanimously.
Secretary Hahn advised that the Authority’s Certificate of Deposit for $30,000 was due to mature on June 6, 2008. Board members were in agreement to re-invest the CD for another short term. MOTION by Hewitt, seconded by Kane, giving Hahn permission to contact ACNB and have the CD rollover for another 6 to 7 months at the highest rate available. Motion carried unanimously.
Secretary Hahn read a letter from Hockley & O’Donnell advising that the Commercial policy was due to be renewed in September. The letter stated that the Board might consider meeting with Skip Hockley to discuss current coverage before renewal. Board members agreed it might be a good idea to discuss. Hahn was directed to contact the office and ask Skip to attend the July 1 meeting.
Cullison advised that he attended the May board meeting of the Franklin Township Supervisors and asked if the Supervisors would be willing to compensate the Authority for the labor involved in marking the water lines. Cullison said that the Supervisors stated they would not pick up the bill for this work. The Authority would have to absorb the cost.
There being no further business to discuss, the meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Debra Hahn
Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane, Richard Hartman.
Guests present: Robert McQuaide, Jeremy Davis, Skip Hockley, Andrea Singley & Craig Zack
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Kane, seconded by Hartman to approve the minutes of the June meeting. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve Bill List #7 of 2008. Motion carried unanimously.
Motion by Hewitt, seconded by Hewitt to approve the General account report for July. Motion carried unanimously.
Andrea Singley, attorney for the Heckmans approached to Board about the proposed right of way at the Rock Top Well Site. She advised that the Heckmans were requesting a 20′ Right of Way, not a 10′ right of way as proposed by the Authority. She also advised that the Heckmans wanted to change the direction of the actual right of way, in hopes of avoiding the steep hill. Singley advised that the actual car path on the ROW, would be 10′ with the additional width being used for the construction of a roadside swale to carry stormwater runoff. The Authority advised Singley that they were not in favor of granting a 20′ Right of Way. It also was stressed that the water run off from the swale, may cause flooding issues at the bottom of the Authority’s driveway. Another issue that was mentioned was that Bream Orchards used part of the existing right of way to haul fruit out of their orchards. The Authority did not want the revised path of the proposed right of way, to affect the Bream’s path. Authority members were in agreeance that more research needed to be done, to determine if the runoff would create a problem for the Authority. They also stated that they needed a more comprehensible plan of the storm water runoff and a more detail description of the roadway & surface material planning to be used. Singley suggested that a meeting be held on site, between the engineer, Singley & Authority members to discuss all concerns. Board members felt this would be a good idea. Singley then stated she would contact Cullison with some dates for the meeting.
Skip Hockley attended the meeting to go over the Authority’s insurance coverage. It was discovered that the Rock Top well was not listed on the policy. Also members were concerned that the building and water tower at the well site did not have adequate coverage. Hockley advised he would have someone go out to the site and measure the building, to come up with a more accurate coverage. Secretary Hahn was also requested to give the cost of the water tower to Hockley’s office. Skip will then add the well, a more accurate cost of the building & replacement costs of the water tower to the policy.
Craig Zack of KPI addressed the Board about the upcoming sewer project. He advised that the preconstruction meeting was scheduled for August 4. He requested that someone from the Authority be present at this meeting. Construction was scheduled to begin on August 15, but could be moved up to August 11. He noted that the first phase of construction would begin along Old Route 30.
Board members reviewed quotes from KPI, Glace Associates & C.S. Davidson, for Engineering Services to prepare a Public Water Supply Permit Application for a Chemical Feed System for the Rock Top Well. After reviewing all quotes, MOTION by Hahn, seconded by Cullison to enlist the services of KPI for the permit application and designing of the system. Motion carried unanimously. It was noted that KPI had the lowest cost of $8499. The time frame for completion is 6 – 8 weeks.
There being no further business to discuss, the meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Debra Hahn,
Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane, Richard Hartman.
Guests present: Jeremy Davis.
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Kane, seconded by Hartman to approve the minutes of the July meeting. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve Bill List #8 of 2008. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve the General account report for August. Motion carried unanimously.
Chairman Cullison advised that the Hunter property located on High Street was still vacant and a Century 21 for sale sign had recently been placed on the property. Secretary Hahn advised that she was informed by Century 21 that the property had been foreclosed on and Century 21 was in charge of the property until the property could be sold. Kane advised that the Sheriff had sold the property back to Federal National Mortgage Association. Secretary Hahn was advised to send the outstanding water bills to the Mortgage company, requesting payment.
Cullison presented Jeremy Davis with a list of curb boxes that needed to be replaced, fixed and/or located. Secretary Hahn was directed to send letters to those customer’s whose curb boxes were to be replaced and fixed. She was also directed to send letters to two home owners whose curb boxes had been black topped over. Those customers will be requested to have the blacktop removed from over their curb boxes before August 31. If the boxes were not uncovered by that date, the Authority would have the boxes uncovered with any costs involved being invoiced to the homeowner
Cullison also advised that the homeowners at 328 High Street were not responding to the Authority’s request to have their meters read. Secretary Hahn advised that an accurate meter reading had not been done for 3 quarters, due to dogs being fenced in the area of the meter. Meter reads had been estimated, based on past usage. It had recently been discovered that the current owners had moved out and relatives had moved into the home. Meter reads on past usage could not be estimated, since new owers were residing in the residence. Hahn advise she had called and sent several letters to the homeowner with no response. Cullison advised he had sent a letter, visited the property and left notes on vehicles in the driveway, requesting that the owners notify the Authority. All attempts resulted in no response. After some discussion, it was decided that Hahn would try to contact the owners one more time via phone. If she was not successful, the Authority would involve the services of their solictor. Kane said he would talk to Mr. McQuaide, about what the next step of action should be.
Cullison advised that repairs were being made on the recent explosion in the School pump house. On Sunday, 8/3, due to unknown circumstances, one of the Xtrol tanks located in the house, left loose under pressure and lifted off through the roof of the house. The tank landed in the school yard, approx 25 feet from the building. Carl Frantz had been working to replace all four tanks in the building and repair the pipes, from the explosion. Kane advised that the insurance adjuster from Selective Insurance had been out to investigate the claim. Danny Fetter was in the process of replacing the roof, with a metal roof. Cullison requested that the Authority send the Cashtown Community Fire Company a donation, for their assistance in getting the pump house door open after the explosion and temporary fixing the roof. MOTION by Hewitt, seconded by Kane to donate $150 to the Fire Company. Motion carried unanimously.
Board members discussed their recent onsite meeting at the Rock Top Well site, where members Hewitt, Kane & Cullison met with Attorney Andrea Singley and the Heckman’s engineer Casey Dillinger. Jeremy Davis was also in attendence. Everyone reviewed the area where the proposed Right of Way is to be constructed. Board members discussed the request that the right of way roadway be designed to prevent flooding around the buildings and the lower driveway. They also discussed requested materials to be used to build the roadway. Also, members advised Attorney Singley that all expenses for the construction and the Authority’s legal fees, would need to be paid by the Heckman. They also advised a time limit would be set on the completion of the project. Singley agreed to these requests and said she would be drawing up another agreement and submit it to Mr. McQuaide for his review. Engineer Dillinger stated he would have the plans for the project at the September Board meeting for review. Members also agreed that if all possible they would like Jeremy Davis to do the work, so the Authority’s interest in the project would be protected. This request will also be made to Singley.
Hewitt approached the Board to suggest that Board members be reimbursed at the Government set rate, for any mileage incurred by members, when traveling to attend Authority matters. It was suggested that this be discussed at September’s meeting. At that time members were encouraged to bring any sample mileage reimbursement forms for review.
Cullison announced that the owners of the Crossroad’s Restaurant made a request that the water line be extended out High Street, so their facility could be connected. The owners stated that the state would not allow them to expand their facility, unless they were connected to a public water system. Cullison advised if the line was extended to the restaurant another ten homes could be hooked up. It was discussed that the best time to extend the lines would be while the construction of the sewer lines were being installed. MOTION by Hartman, seconded by Hewitt for Cullison to contact KPI to discuss the possibility of constructing the extension while the sewer lines were being installed. Motion carried unanimously.
There being no further business to discuss, the meeting was adjourned at 8:15 p.m.
Respectfully submitted,
Debra Hahn
Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS MEETING
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane, Richard Hartman.
Guests present: Shannon Trostle of D&T Excavation, Attorney Andrea Singley, Casey Dillinger & Nancy Heckman
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Hartman , seconded by Hewitt to approve the minutes of the August meeting. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve Bill List #9 of 2008. Motion carried unanimously.
Motion by Kane, seconded by Hartman to approve the General account report for September. Motion carried unanimously.
Board members reviewed the tentative Rock Top well site Easement agreement prepared by Attorney Singley. The agreement contained general terms of the Easement right of way, but did not contain any particulars. Board member Kane advised Singley that the agreement needed to contain specific information, i.e. driveway specifications (# of stone to be used, depth of base), time line for completion & where the driveway construction would be started at the bottom of the hill. Singley said that the driveway should be roughed in by the end of the year, as construction on the house was planned for spring. She also advised that the specifications of the driveway could be added to the agreement. Casey Dillinger reviewed the storm water management plan with Board members. Dillinger advised that the plans were not the final plans and still needed revisions. Kane also requested that the Heckman’s consider allowing D&T Excavation to bid on the driveway construction. Kane said the Authority would feel very confident that if D&T did the work, the work would be done to Authority specifications. Hahn also noted that the Authority would request that any legal fees incurred by the board, would be reimbursed by the Heckmans. Singley stated that basically they wanted the Authority to tentatively approve the proposed Agreement with the specifications requested by the Authority being added. MOTION by Hahn, seconded by Kane to tentatively approve the Agreement with the stipulation that all conditions set forth by the Authority were met. Motion carried unanimously.
Board members were in agreeance that the following conditions be added to the Agreement. 1) Driveway construction specifications. 2) All Authority attorney’s fees from July 1, 2008, related to the Agreement preparation, be reimbursed to the Authority, by the Heckmans. 3) That construction of driveway and items related to storm water management be completed no later than one year from the signing of the agreement. Any extensions of time to be approved by the Board. 4) The Right of Way be 20′. 5) The storm water management plan be approved by the Supervisors & the Water Authority. 6) A copy of the deed for the small panhandle of land, belonging to the Heckmans be attached, deeding the panhandle back to the Authority. 7) Clause stating that the Heckmans would be responsible for having the electric pole relocated to the Authority’s requested location. 8) That the Agreement allow Breams to be able to access the driveway, when it is needed to transport fruit out of the orchards. Shannon Trostle of D&T was requested by the Authority to review the driveway construction specifications so Secretary Hahn could give the final specs to Attorney McQuaide to be added to the Agreement. Hahn would also supply McQuaide with the above numbered items for him to include. McQuiade would then forward the additions to the Agreement on to Attorney Singley.
Trostle advised that most of the curb boxes that had broken lids were replaced in August. They still had a few to do.
Hahn advised that the Hunter property on High Street was under contract with Century 21, with settlement proposed in September. Hahn advised that she talked with Brian Bacca of Century 21 and advised him that a final statement of water, needed to be requested in time to have the invoice submitted at settlement. Cullison also advised he met with Mr. Bacca at the property to show him where the curb box had been covered with blacktop. Cullison noted that Mr. Bacca said he would pay to have the box uncovered.
Hewitt advised that he and Cullison met with Craig Zack of KPI, to discuss the possibility of the Authority piggybacking along with the township when the sewer line was run out High St. to Route 30. The water line would be placed at the same time the sewer was placed. Hewitt stated that Zack advised that under the advice of their solicitor, Walton Davis, the township would not allow the water line to be placed at the same time the sewer line was placed. Hewitt advised that length of line needed was approx. 1,500 feet. Kane advised that Davis quoted the cost of the line would be approximately $70 per foot, with each shut off costing approximately $40. Board members tabled the matter for further discussion.
There being no further business to discuss, the meeting was adjourned at 8:25 p.m.
Respectfully submitted,
Debra Hahn
Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS MEETING
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt.
Guests present: Jeremy Davis
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Hewitt , seconded by Hahn to approve the minutes of the September meeting. Motion carried unanimously.
Motion by Hewitt, seconded Hahn to approve Bill List #10 of 2008. Motion carried unanimously.
Motion by Hewitt, seconded by Hahn to approve the General account report for October. Motion carried unanimously.
Chairman Cullison presented the Board with the recent Feasibility Report for the High Street Water Main Extension prepared by KPI. The extension, measuring approximately 1,700 feet was estimated four ways with prices ranging from $155,142 – $262,487. Members reviewed the report. Secretary Hahn advised she would forward a copy to both Richard Hartman & Wally Kane for them to review and bring back to the November meeting . No further business was discussed on this matter.
Cullison advised there were no recent developments in the Heckman Right of Way matter. He noted that Attorney McQuaide was still working with Attorney Singley to prepare an agreement that suited both parties.
Cullison report that the construction company, Mendon Pipe Line Inc. who is constructing the sewer lines through Cashtown were purchasing water from the Authority. Water was supplied through a metered source located at the Franklin Township School. Discussion was held as to what the Authority would charge Mendon for the water. Cullison stated he would like to see them billed monthly at a rate of .0125 per gallon. This figure was based on the 8000 gallon minimum at the $100 per quarter charge. Hahn stated that she didn’t think they could be charged a different rate than the advertised rate for other customers. After some discussion, MOTION by Hahn, seconded by Hewitt that Mendon be invoiced quarterly at the advertised rate. MOTION was approved, with Cullison opposing the motion.
Hewitt presented the Board with a mileage rate form that Board members could turn in for reimbursement. The form would represent mileage incurred by Board members while attending Authority business. MOTION by Hewitt, seconded by Cullison that effective immediately, Board members would be reimbursed for mileage at the Federal rate (presently 58.5 cents/gallon). Motion carried unanimously.
Hewitt advised he was preparing to begin work next month on a Grant application to see if it was possible to receive funds to help pay for the High Street water main extension.
There being no further business to discuss the meeting was adjourned at 7:40 p.m.
Respectfully submitted,
Debra Hahn
Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS MEETING
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane
Guests present: Jeremy Davis, Dan Fetter
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Hewitt , seconded by Kane to approve the corrected minutes of the October meeting. Motion carried unanimously. (Correction was changing verbiage of 58.5 cents/gallon to 58.5 cents/mile.)
Motion by Hewitt, seconded Kane to approve Bill List #11 of 2008. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve the General account report for November. Motion carried unanimously.
Kane advised that there were no new developments on the Heckman right of way agreement. He noted that Solicitor McQuaide had contacted the Heckman’s Attorney, Andrea Singley with no response. Board members were in agreeance to let the matter rest, until the Heckman’s made the next move.
Chairman Cullison advised that Mendon Pipe Line Inc. had used approximately 30,000 gallons of water since October 1. Board members agreed that Mendon would continue to be billed quarterly per the Authority’s Resolution 2 of 2005 on Water Rates.
Cullison also advised that Musselman & Creager was done with the 2007 audit. During the audit Sid Creager found a discrepancy in the amount of water pumped versus bill for the second quarter of 2007. It was decided that the discrepancy would be reviewed by the Board more throughly at the December meeting. By that time, the official audit report would be on hand for review.
Board members reviewed the Identity Theft Program Compliance Model. Cullison advised that he had filled out most of the information in the packet. After reviewing the packet it was noted that some of the criteria in the Program did not apply to the Authority, as it was more geared towards an Authority serving a larger number of customers. No official motion was made concerning the Program. It was noted that the Program would be kept on file.
Cullison advised that Mendon Pipe Line had hit 9 water laterals during their installation of the sewer lines through Cashtown. He advised that he did not feel the workers were fixing the broken pipes properly. He said that they were ‘pinching off’ the copper line to stop the flow of water, fixing the pipe, then ‘unpinching’ the line to open the line back up. It was noted that this would cause a weak spot in the pipe. There were concerns that future leaks would occur at these places. Cullison advised he had marked down all the spots where the laterals were fixed, for future reference. Supervisor Fetter advised he would be talking to the Superintendent of Mendon the following day. He said he would discuss the pipe repair issues as he felt also this was not an acceptable way to repair a pipe.
Supervisor Fetter also advised that the Supervisors did plan to operate the sewer authority for a short period of time. Their plans were to operate the Authority for a while, until they felt the operation was running smoothly. After that, they would be approaching the Authority to see if they were interested in taking over the operation. Time frame according to Fetter would be approximately, 10 – 11 months.
The delinquent water account on the former Hunter property on High Street was discussed. Members were concerned that the overdue water bills in the amount of approx. $1,000 would not get paid, if the home was sold. MOTION by Hahn, seconded by Kane to direct Solicitor McQuaide to send the Mortgage Company holding the mortgage on the property, a formal shut off notice, due to the past due invoices. MOTION carried unanimously.
There being no further businees to discuss, the meeting was adjourned at 8:00 p.m.
Respectfully submitted,
Debra Hahn, Secretary
FRANKLIN TOWNSHIP MUNICIPAL AUTHORITY
BOARD OF DIRECTORS MEETING
Board members present: Robert Cullison, Debra Hahn, Bill Hewitt, Wally Kane
The meeting held at the Franklin Township Municipal Building was called to order by Chairman Robert Cullison at 7:00 p.m.
Approval of Reports:
Motion by Kane , seconded by Hewitt to approve the minutes of the November meeting. Motion carried unanimously.
Motion by Hewitt, seconded Kane to approve Bill List #12 of 2008. Motion carried unanimously.
Motion by Hewitt, seconded by Kane to approve the General account report for December. Motion carried unanimously.
Kane advised he spoke with a work crew supervisor from Mendon Pipe Company concerning their procedure of repairing the Authority’s broken water lines during the sewer line construction. Kane met with the supervisor on site and observed the crews repairing a line. Kane advised that he found them to be repairing the line properly, according to Code. When Kane described to the Board how the line was repaired, Cullison advised that he witnessed the crews repairing other water line breaks in a different way, which was not up to Code. Members expressed their concerns over who would be responsible to repair any future water leaks, if they occur at the spots where the lines had been repaired.
Chairman Cullison advised that he had been approached by Barbara Jones of 95 Orrtanna Road with a request that the Authority service her property with water. Members reviewed a map, to determine what would be the closest and least expensive route, to take the water main to Mrs. Jones property line. Cullison noted that Mrs. Jones was requesting water, because their private well source was not functioning properly. Cullison requested that Secretary Hahn send Mrs. Jones an water connection application, along with a letter stating that she would be responsible to pay for the construction of the line bringing the water into the dwelling. The Authority would be responsible for bringing the water main, to the property line.
Board member Kane advised he had not heard any news from Solicitor McQuaide as to whether or not any water shut off notices had been sent to the mortgage company holding the mortage at the Hunter property on High Street. Secretary Hahn advised she would followup with Mr. McQuaide on the matter.
Cullison advised he was meeting with KPI, George Kritchen and a chemical specialist at the Rock Top Well site on Friday, December 5. The meeting would take place on site, to discuss the calcium problem in the well.
Cullison advised that the Authority needed additional storage space for their paperwork. MOTION by Hewitt, seconded by Kane for Cullison to contact Eicholtz and order a 4 drawer lockable filing cabinet. Motion carried unanimously.
There being no further business to discuss, the meeting was adjourned at 7:45 p.m.
Respectfully submitted,
Debra Hahn,
Scretary