Board Of Supervisors Meeting Minutes 2012
- January
- February Hearing
- February
- March
- April
- May
- June
- July
- August
- September
- October
- November
- December
Franklin Township, Adams County
Board of Supervisors
Reorganizational / Regular Meeting
SUPERVISORS PRESENT: Sandra Spence and Jerry Arrison
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor; Jeff Black, Road crew Foreman; Dorothy J. Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 1:02 p.m. by Supervisor Sandra Spence. The pledge of allegiance was recited by all in unison. Supervisor Spence explained that there are special circumstances regarding the meeting since Supervisor Ed Sharrah is unable to attend because of a family emergency. Solicitor Davis explained that the state mandates that the meeting be held on this date and that according to the Ethics Act a Supervisor who has a family member who might receive a benefit of more than $500 in compensation by the Township can’t vote regarding a family member. However, if not voting would result in less that a quorum then the vote can be counted as long as the conflict is announced.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Jerry Arrison as temporary Chairman. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint Dorothy Shaffer as temporary Secretary. Motion carried, 2-0.
REORGANIZATION
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to elect Sandra Spence as Chairman of the Board. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to elect Ed Sharrrah as Vice-Chairman of the Board. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Dorothy Shaffer as Secretary/Treasurer, setting the wage at $14.75 per hour. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint Lori Killinger as part-time Assistant Secretary, setting the wage at $20.00 per hour. Motion carried, 2-0
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to establish the Treasurer’s Bond at $600,000. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Jamie Gebhart as part-time Secretary setting the wage at $14.25 per hour. Motion carried, 2-0. Having noted that Jamie Gebhart is his daughter-in-law, Supervisor Arrison, voted in favor to appoint her because his vote was needed for a quorum.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Jeff Black as the Road Crew Foreman setting the wage at $17.25 per hour. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint Curtis MacBeth and Dale Byers as full-time road crew employees setting the wages at $15.25 and $14.75 per hour, respectively. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Matthew Williams, Randy Pritt, Randy Fetter and Daniel Fetter as part-time snow removal employees setting their wages at $15.00 per hour. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint Land & Sea Services – Scott Merryman – as the Code Enforcement Officer.
Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Land & Sea Services – Wilbur Slothour – as the Zoning Officer. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Walton V. Davis as the Township Solicitor. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint KPI Technology as the township’s engineering firm. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Gil Picarelli as the Sewage Enforcement Officer. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Dominic Picarelli and Leah Heine as the alternate Sewage Enforcement Officers. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint Stacy Degler as office cleaning personnel. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Judy Singley as Vacancy Board member. Motion carried 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint Henry Crushong , Jr. and Mary Lower for another term and appoint Bicky Redman to the Franklin Township Planning Commission. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Joe Sharrah to the Municipal Authority for another term. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint Mike Wassuta to the Franklin Township Municipal Sewer Authority for a one year term. Motion carried 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Joel Riddlemoser as Zoning Hearing Board member. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint Dorothy Shaffer as Open Records Officer. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to appoint Dorothy Shaffer as the Pension Plan Chief Administrative Officer. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to appoint Susan Plank and Catherine Roth as Township auditors for 2 years. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint Sandra Spence and Dorothy Shaffer as Representative and Alternative Representative, respectively, to the Board of Directors of the York Adams Tax Bureau. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to appoint Darrin Flake and Jerry Arrison as Representative and Alternative Representative, respectively, to the Adams County Tax Collection Committee. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to appoint Sandra Spence and Dorothy Shaffer as Representative and Alternate Representative to the Adams County Council of Government. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to establish PLGIT and Adams County National Bank as the depositories for Township funds. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence to certify Sandra Spence as State Convention Delegate and the Voting Delegate for Franklin Township and approve any incurred expenses as allowed by law. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to approve Land and Sea’s 2012 fee schedule. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to approve KPI Technology’s 2012 fee schedule. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to approve the IRS mileage reimbursement rate of 55.5¢ per mile. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence, to set the 2012 Board of Supervisors meetings for the first Thursday after the first Wednesday of each month at 7:00p.m. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to establish the 2012 holidays observed as the same as 2011 for Township employees. Motion carried, 2-0.
There being no further business to conduct, the reorganizational meeting was adjourned at 1:18 p.m. and the regular meeting was immediately called to order.
REGULAR MEETING
APPROVAL OF MINUTES
Supervisor Spence mentioned that the December 2011 minutes would not be approved until the next meeting because Supervisor Arrison was not part of the December meeting and Supervisor Sharrah is absent for this meeting.
APPROVAL OF BILL LIST #1
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to approve Bill List #1, General Fund checks 30295-30353 totaling $40,822.67. Motion carried, 2-0.
PLANS
None
REPORTS
Road crew foreman Jeff Black reported that ditches and drain tiles were opened along the Jack Road. Stop signs were replaced twice on Fairview Fruit and Hilltown roads. Brush was cut along Oak Tree, Flhors Church and Sunset roads. The crew cold patched paved roads and filled holes in some dirt roads. Routine maintenance was done on units #13 and #7. Ditches and tiles were opened along Newman Road. Tires were repaired on units #13 and #7. Jeff said that in 2011 approximately 335 feet of drain tile was installed and the cost of antiskid, salt and calcium mix totaled $37,859.50. Approximately 35 new signs were installed due to vandalism. A resident suggested that the Township call Crime Stoppers to see if they could offer some help. Jeff continued to report that there was 6.4 miles of oil and chipping completed and 26.77 miles of lines painted.
Supervisor Spence reported that she attended a meeting regarding the Williams Transcontinental Gas Company. They will be working in some areas of Franklin Township. She had some literature and maps that she said will be on the back table for residents to view. She was told that all involved land owners have been notified. Solicitor Davis asked if there was a bond in place to cover any road repairs related to the project. Supervisor Spence replied that was in place. Joel Riddlemoser asked if Supervisor Spence knew the start up date. Supervisor Spence said she did not know but suggested that Joel call Mr. Hamn who did the presentation.
Supervisor Spence also reported on the December COG meeting she attended. She mentioned a presentation by a child advocacy group and a discussion about a possible well drilling ordinance. Solicitor Davis questioned if this was to be a County ordinance or Township Ordinance. Supervisor Spence thought it was a County Ordinance. She also mentioned that the Emergency Management Agency had applied for a $50,000 grant to do a study to access the emergency management needs in the county.
Gil Picarelli reported the sewage malfunction along Route 30 has been fixed.
OLD BUSINESS
Solicitor Davis said that he has reviewed the Developers Agreement for The General’s Mountain Lodge and it is acceptable. He mentioned that there is a motion from the December 2011 meeting that authorizes signing the agreement based upon the acceptance of the current revisions. KPI has approved the revisions to Exhibit “C” which causes the prior motion to come into effect.
Bob Sharrah mentioned that road work would probably not be started until spring and that they have contacted Recon for an estimate on the road work. Also, there should be a notice in the paper soon about the FEMA application.
NEW BUSINESS
MOTION by Supervisor Spence, Seconded by Supervisor Arrison, to approve moving pension assets to Members 1st Federal Credit union and self directing the investments. Motion carried, 2-0.
A discussion followed about South Penn Enduro Riders request for Township approval to use state roads for a motorcycle event on September 9, 2012. Solicitor Davis said they need a certificate of insurance naming the Township as an additional insured. Their request was tabled until the Township receives the insurance certificate.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to approve Lowell Ladd’s request for Township approval to use several Township roads for a marathon event to be held on April 29, 2012. Motion carried, 2-0.
GUESTS
Darrin Flake gave his report from the Tax Collection Committee. There will be six meetings in 2012. He reminded the Board that a letter needs to be sent to verify our tax representative and alternate.
Mr. Wassutta asked how jobs were posted for the Township. Supervisor Spence said any job openings would be advertised in The Gettysburg Times.
There being no further business to conduct, meeting adjourned at 2:20 p.m.
Respectfully submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Public Hearing February 2, 2012
SUPERVISORS PRESENT: Sandra Spence and Jerry Arrison
OTHERS PRESENT: Brandon Guiher, KPI Technology; Walton V. Davis, Solicitor and Dorothy J. Shaffer, Secretary
The purpose of the hearing was to receive comments from the public regarding Resolution 2012-03 concerning a seven year review of Agricultural Security Area #1 with additions and modifications.
The hearing for the seven year review of Agricultural Security Area #1 with additions and modifications was advertised in the Gettysburg Times according to public notice.
The public hearing, held at the Franklin Township Municipal Building, was called to order at 6:50 p.m. by the Chairman, Sandra Spence. Supervisor Spence read the list of properties included in Resolution 2012-03.
There were no comments from the audience.
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to adopt Resolution 2012-03, the seven year review of Agricultural Security Area #1 with modifications. Motion carried, 2-0.
The public hearing was adjourned at 6:54 p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Sandra Spence and Jerry Arrison
OTHERS PRESENT: Brandon Guiher, KPI Technology; Walton Davis, Solicitor; Dorothy J. Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by Supervisor Sandra Spence.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Arrison, seconded by Supervisor Spence to approve January minutes, as pre-read by the Supervisors. Motion carried, 2-0.
APPROVAL OF BILL LIST #2
MOTION by Supervisor Spence, seconded by Supervisor Arrison, to approve Bill List #2, General Fund checks 30355-30430 totaling $30,214.20. Motion carried, 2-0.
PLANS
MOTION by Supervisor Spence, seconded by Supervisor Arrison to approve Dynamic Hydra-Pruners review period extension request to March 15, 2012. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to approve GASD, Franklin Township Elementary School review period extension request to May 5, 2012. Motion carried, 2-0.
REPORTS
Supervisor Spence reported that she attended a COG meeting on January 26th. She said all three Adams County Commissioners attended the meeting. The discussions ranged from changing the prevailing wage to a proposed study to access the county’s need for emergency services. Supervisor Spence also attended the York Adams Tax Bureau meeting.
Supervisor Arrison stated that he is completing his NIMS training and has enrolled in the PSATS training course for new supervisors.
Solicitor Walton Davis explained that he attended a Zoning Hearing for the expansion of the GASD Franklin Township Elementary School. The special exception was granted with two conditions: GASD needs to pay for their increased tapping fees to the Franklin Township Municipal Sewer Authority and approval by the Township of a Stormwater Management Plan.
Brandon Guither reported that KPI received a culvert replacement application for a PA DEP General Permit along the Flohrs Church Road. KPI has reviewed the paperwork and recommends the Township sign the application. KPI has reviewed the Frantz as built plan and have asked for revised calculations for the stormwater facility. The Supervisors asked that the plan be acceptable to KPI before granting approval and releasing Franz’s financial security.
Supervisor Arrison read the road crew report for January. The crew cut brush along several Township roads. They replaced a hose on the boom mower and installed a carbide cutting edge on plow #2. Twenty-eight dumped tires were picked up along the B & F Road. At our last meeting a resident questioned whether crime stoppers could offer assistance with the stop sign vandalism. Crime Stoppers said that the Township would have to call the State Police but offered to keep an eye on the signs for the Township.
Supervisor Spence read the Zoning and Code Enforcement Officers reports for January. There were 6.5 zoning hours worked, 19 total UCC hours worked and 9.5 total code enforcement hours worked. There were 2 building permits issued with a total construction value of $36,500. There were 5 cleared violations for the month of January. Active violations for January included: 1 dangerous structure, 4 property maintenance, 4 building maintenance, 1 inoperable vehicle and 1 violation.
Supervisor Arrison read the Buchanan Valley Fire Department report for the month of December 2011. There were a total of 9 responses for the month, 215 responses year to date and total volunteer man hours of 12.44. The Cashtown Fire Department had a total of 20 calls for the month of December 2011. There were 135 fire and 87 medical calls as of December 31, 2011.
Supervisor Spence read the Zoning and Code Enforcement Officers report for December 2011. There were a total of 47.75 hours worked.
OLD BUSINESS
MOTION by Supervisor Spence, seconded by Supervisor Arrison to adopt Resolution 2012-03, Agricultural Security District #1 seven year review with additions and modifications. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence to approve South Penn Enduro Riders request for approval to use two state roads for a September 9, 2012 event. Motion carried, 2-0.
MOTON by Supervisor Spence, seconded by Supervisor Arrison to authorize the signing of necessary documents to be sent to Penn DOT on behalf of The South Penn Enduro Riders. Motion carried, 2-0.
NEW BUSINESS
MOTION by Supervisor Arrison, seconded by Supervisor Spence to adopt Resolution 2012-01, EMA Promulgation. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to adopt Resolution 2012-02, authorizing return check fees and retention of a service charge for the Tax Collector. Motion passed, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to reimburse Supervisor Arrison for payment to PSATS for supervisor training class. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to approve Jerry Arrison as an authorized signer in addition to all other banking privileges. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to exonerate the tax collector from uncollected real estate and per capita taxes for the year ending December 31, 2011. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence to authorize the bidding and advertising for 2012 road materials and stone hauling. Motion carried, 2-0.
Supervisor Spence read the list of proposed road projects for 2012. The project roads are: Pine Valley Road, Bridgeport Road and Poplar Springs Road. Other road work will include double seal coating on Hickory Bridge Road, Railroad Lane, Bottom Road, Boyers Nursery Road, Greenridge Road and Blue Ribbon Road. Spot shooting will also be done for one mile in various locations.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to approve the amended 2011 Municipal Minimum Obligation for Nonuniformed Employee Pension Plan. Motion carried, 2-0.
A discussion followed concerning the Ordinance requirement that plans must be submitted 15 business days prior to the Planning Commission meeting date and the Board of Supervisors meeting date. Supervisor Spence explained that in the past the Board has been lax on this requirement letting some plans in after the required 15 days. This practice has caused some problems because it does not give enough time for review by all necessary parties. In the future any plans submitted will need to adhere to the ordinance requirement.
Supervisor Spence explained that some people are delinquent and not pumping their septic tanks as required by DEP. Supervisor Spence asked Solicitor Davis how other Townships handle the cost of filing District Magistrate complaints. Solicitor Davis said that some of the other Townships that he represents are processing complaints as criminal complaints rather that civil complaints because there is no charge to file criminal complaints. Supervisor Spence said the board needs to discuss with the sewer secretary the current complaints before taking any official action.
GUESTS
Bruce Strasbaugh, Cashtown Community Fire Department, Treasurer, presented a letter to the Supervisors thanking them for their continued monetary support.
Raymond Slothour asked if the Board knew the current status of the Nextel Tower case. Solicitor Davis and Joel Riddlemoser said that the case is now in the Court of Common Pleas. Solicitor Davis briefly explained the court process.
Tom Kerr asked the Board if they knew where Ryan Morris was storing explosives. Mr. Childs seemed to think there were explosives stored at the Morris residence. Solicitor Davis explained the Zoning Hearing Boards decision regarding Ryan Morris and that there is an appeal pending. Solicitor Davis explained that Mr. Morris probably still has the explosives stored in licensed buildings on his property located between Old Route 30 and New Route 30.
There being no further business to conduct, meeting adjourned at 7:57 p.m.
Respectfully submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Sandra Spence, Ed Sharrah and Jerry Arrison
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor; Dorothy J. Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by Supervisor Sandra Spence.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve December 2011 minutes, as pre-read by the Supervisors. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence to approve February minutes, as pre-read by the Supervisors. Motion carried, 2-0.
APPROVAL OF BILL LIST #3
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison, to approve Bill List #3, General Fund checks 30431-30505 totaling $73,745.11. Motion carried, 3-0.
PLANS
Gil Picarelli explained that Dynamic Hydra-Pruners had 3 modification requests that need to be addressed. Bob Sharrah explained that Dynamic Hydra Pruners is requesting waivers regarding paving the parking area, paving the access drive and providing stormwater management for the only the newly developed area.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve Dynamic Hydra-Pruners Preliminary/Final Land Development Plan. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve modification requests for Dynamic Hydra-Pruners Preliminary/Final Land Development Plan. Motion carried, 3-0.
It was agreed that the plan would not be signed till financial security is received from Dynamic Hydra-Pruners.
Ron Garis, surveyor, recapped his discussion with the Planning Commission on March 7th and addressed KPI’s comments regarding the Kenneth Ketterman lot addition. Mr. Garis has some modification requests. Mr. Garis has all the bearing and distances for the lot additions but is requesting that he not have to repeat showing the bearing and distances on the entire parent tract. The rational for this is: lot 3 and 4 are lot additions to the Haifley property, the lot additions don’t impact the remaining tracts of the Ketterman property and the parent tract will remain in agricultural use. Gil Picarelli and Solicitor Davis didn’t see any problem with the modifications and recommended that the Supervisors approve Mr. Garis’s request.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to approve the modifications requested for the Kenneth Ketterman property, approve the non-building waiver and to accept the plan as a Preliminary/Final Plan. Motion carried, 3-0.
Mr. Garis will present a revised Preliminary/Final plan at the April Supervisors meeting.
REPORTS
Bob Sharrah reported about the progress of the Generals Mountain Lodge. He said that D.L. George will be the road and bridge contractor, Recon Construction and Hammakers will also be involved in the road construction. Bob provided a list of people that need informed about the Flohrs Church road closure. Bob said that he is still working with FEMA, but approvals not yet been granted. Gil Picarelli explained FEMA requirements will have to be met, but since the project will raise the flood plain about a quarter of a foot KPI had no objection to letting construction continue.
Jeff Black gave the road crew report for February 2012. Brush was cut along several Township roads. The windshield was replaced in Unit #11. Trees were marked to be cut along project roads and letters sent to property owners. Pot holes were repaired. Tiles that need replaced were marked. Roads were plowed and anti-skidded as needed.
Secretary Dorothy Shaffer reported that she received a letter from Penn DOT concerning road improvements scheduled for this construction year along Route 30 from the Township Line to the intersection of High Street. She said that residents could view a map of the proposed construction area provided by Penn DOT.
Supervisor Arrison gave highlights of the FEMA course he attended, the North West Adams County Comprehensive meeting and a Supervisor training course.
Supervisor Spence attended a COG meeting where Rusty Ryan spoke on Act 157, the Stormwater Management Plan. The Townships are requested to track any costs involved for possible future reimbursement.
Solicitor Davis said he reviewed the plan and made several suggested changes. He has come up with a suggested model ordinance. Solicitor Davis changes have nothing to do with how the treatment of how the stormwater is handled and he recommends that the ordinance be reviewed by KPI. Gil said he will make sure that the current stormwater section in the Township SALDO meets the new requirements. Gil said the Township has till July 26th to adopt the new ordinance.
Supervisor Spence continued to say that at the COG meeting it was discussed that Comcast is trying seeking relief from the caps because of completion from Dish and Direct TV. She said the County Commissioners will eventually be visiting the Cashtown, Buchanan Valley area to hold a community meeting and one of the primary concerns is the cell tower issue in Buchanan Valley.
Supervisor Sharrah read the Fire Company reports for February. In 2011 Buchanan Valley Fire Department had a total of 215 runs, 1640 man hours and a total of 39 active responders. In February the Cashtown Fire Department had a total of 21 calls and a total of 266 calls for the year. There will also be a club feed on April 21st and the new Fire Chief is Jeff Bowling.
Supervisor Sharrah read the Zoning Officer’s and Code Enforcement Officer’s reports for February. There were 2 building permits issued for a total construction value of $4,500,000. There were a total of 9 open violations. Land and Sea logged a total of 19 hours for the month of February.
OLD BUSINESS
Secretary, Dorothy Shaffer explained that she spoke to Mr. Oyler about the need for a bond renewal of $14,500 for their property on Pleasant Valley Road. She had not received the bond from the Mifflintown Bank as yet but was told that the bond should arrive within the week. Supervisor Spence asked Gil about the as-built plan for the Oyler property. Gil said he had a list of comments concerning items that need to be addressed and the bond amount of $14,500 was sufficient to hold till those issues are addressed by the developer.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to recognize that $37,442 of the improvements to Oyler Organic farms were properly constructed and inspected and that new financial security needs to be posted in the amount of $14,500. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to table the release of the $2,000 bond for Carl Frantz. Motion carried, 3-0.
Bob Sharrah asks if the Supervisors could approve the release of the bond conditional on the payment of Carl’s $239 invoice.
MOTION by Supervisor Spence seconded by Supervisor Arrison to rescind the previous motion to table the release of Carl Frantz’s $2,000 bond. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to approve the release of Carl Frantz’s $2,000 bond, contingent upon the payment of his outstanding invoice of $239 by March 15, 2012. Otherwise, the release of the financial security will be tabled till the April 2012 meeting. Motion carried, 3-0.
Bob Sharrah said he would communicate the Supervisors request to Mr. Frantz.
NEW BUSINESS
Supervisor Spence told the audience that Zoning Hearing member Barb Platt recently passed away. Cathy Michaliga has agreed to serve in Barbs place and another alternate has not yet been determined.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to appoint Cathy Michaliga as a permanent Zoning Hearing Board member. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve filing of sewer management complaints as submitted. Motion carried, 3-0.
Opening of the 2012 road materials and project bids
STONE:
Valley Quarries bid the following: Price per ton
FOB Delivered
#67 stone $9.25 $12.20
#8 stone $11.00 $13.95
#2-A aggregate $6.50 $9.45
2RC $6.15 $9.10
#3-A modified crushed agg. sub $6.75 $9.70
#57 stone $9.00 $11.95
#3 stone $9.25 $12.20
#10 stone $9.00 $11.95
R-4 stone $12.50 $15.45
Rip rap $13.00 $15.95
Anti-skid $9.50 $12.45
Cold Patch $84.00 $86.95
York Building Products bid the following: Price per ton
FOB Delivered
#67 stone $8.95 $16.70
#8 stone $9.95 $17.70
#2-A aggregate $6.75 $14.50
2RC $6.75 $14.50
#3-A modified crushed agg. sub $6.75 $14.50
#57 stone $8.95 $16.70
#3 stone $8.95 $16.70
#10 stone $8.95 $16.70
R-4 stone $14.00 $23.75
Rip rap $14.00 $23.75
Anti-skid $9.95 $17.70
Cold Patch $85.00 $92.75
ROAD OILS
Hammaker East, LTD bid the following:
Gal. Delivered
CRS-2 $2.18
CRS-2PM $2.39
P1-Prime $1.17
Wilson Paving bid the following:
Gal. Delivered
CRS-2 $2.50
CRS-2PM $3.05
P1-Prime $1.15
FUEL
Talley Petroleum Enterprises bid the following:
Gal. Delivered
Ultra low sulfur diesel $3.5572
Mid grade gasoline $3.3838
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to accept Valley Quarries material and hauling bid. Motion carried, 3-0
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to accept Hammakers bid for emulsion material. Motion carried, 3-0
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to accept Talley Petroleum bid for low sulfur diesel fuel and gasoline. Motion carried, 3-0.
GUESTS
Nancy McGlaughlin made a public announcement that Barry Schuechart, a professional preparedness consultant will be giving a presentation at the Cross Keys Motor Inn on March 15th at 7pm. Nancy also asked about any proposals for the sale of the sewer plant. Nancy asked if the Spence property located next to her can be further subdivided. Gil Picarelli suggested that she go to the courthouse and check the subdivision plat. Nancy asked Gil about the property located at 4246 Chambersburg Road. Gil told her the sewage problem has been taken care of.
Deb Flickinger asked about a steep side drop off area along Old Route 30 that does not have any guard (guide) rails. After a brief discussion Supervisor Sharrah asked Jeff Black to pull the file after the meeting and see what price quotes they had received in the past.
There being no further business to conduct, meeting adjourned at 8:10 p.m.
Respectfully submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Sandra Spence, Ed Sharrah and Jerry Arrison
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor; Dorothy J. Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by
Supervisor Sandra Spence.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve March minutes, as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #4
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve Bill List #4, General Fund checks 30506-30570 totaling $39,027.64 Motion carried, 3-0.
PLANS
Gil Picarelli, from KPI Engineering, mentioned that he did not have any concerns and recommended approval of the Kenneth Ketterman Preliminary/Final Plan located along Fox Hill Road.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the Kenneth Ketterman Preliminary/Final Plan. Motion carried, 3-0.
Dan Wise, representing GASD, presented his request for approval of plans for the Franklin Township Elementary School. The Planning Commission gave conditional Preliminary Plan approval on April 4th. Dan Wise requested, in addition to the waiver request for a modification to the emergency spillway, that the plan be considered as a preliminary/final plan. It was suggested that the plan be approved as a preliminary plan and then be submitted as a final plan at the Planning Commission May meeting and the Board of Supervisors May meeting. Dan Wise acknowledged he understood the 15 day submission requirement and that the plan could be submitted as a final plan to the Board at the May meeting. Gil said that the revisions would still need to be made 15 days prior to the May meeting. Dan said the GASD would be meeting with Dave Kuhn to obtain an agreement to discharge the spillway onto the Kuhn property. Larry Redding mentioned that the school district has had prior conversations with Dave Kuhn regarding another property and he feels that the school district will be able to have an agreement for the May 2nd meeting date of the Planning Commission. There was also a discussion about the spillway location and the area of discharge. Solicitor Davis said that he would have to review the Edna Kuhn deed to see if a right-of-way is in the deed and if it runs with the land. If that does not exist in the deed with Edna Kuhn then an agreement would have to be obtained from Dave Kuhn. An agreement with Dave Kuhn, if needed would also have to be submitted 15 business days prior to the May meeting.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve a modification to Section 136-16.B for the modification for the emergency spillway. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to accept the GASD plan as a preliminary plan pending an agreement with Dave Kuhn concerning the spillway and placing a fence around the pond. Motion carried, 3-0.
Dan asked if that motion included the spillway relocation. Gil said that that would depend on the outcome of the meeting with Dave Kuhn. Dan said that he would address that issue. Dan clarified that the next plan submitted would be a Final Plan at the May meeting.
Supervisor Sharrah asked about the height of the fence around the pond. Dan said he believed it to be 4 feet. Gil said he would check to see if there was any minimum height requirement for the fence.
Solicitor Davis acknowledged that he reviewed the stormwater management agreement for William and Mary Oyler and that it was acceptable.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the Stormwater Management Agreement for William and Mary Oyler. Motion carried, 3-0.
REPORTS
Supervisor Spence spoke about the Adams County Connected Communities Broadband Initiative. She mentioned there will be a meeting held April 10th at the Adams County Ag Center from 9am till 11am. Connecting Communities goal is to provide dependable and affordable high speed internet access to all sectors of Adams County.
Supervisor Spence said at the last COG meeting John Eline gave a presentation about changes and upgrades to the County Public Safety Radio System. Each municipality will get a control station at a cost of $4,200 and one portable at a cost of $3,600. Mr. Eline also said that 3 of the 9 towers may need upgraded. Bob Gordon mentioned that testing for the new system would not begin till 2013 but the FCC is requiring a change to narrow band system starting January 1st 2013.
Supervisor Spence asked that the Township send Ron Harris, Mayor of Carroll Valley, a copy of our Comcast agreement. Comcast is requesting rate relief. There will be a presentation by the Cohen Law Group at the next COG meeting to discuss negotiating the cable franchise with Comcast.
Supervisor Spence mentioned the Take Back event scheduled for Saturday April 28th. This is a free medication collection that takes place at several locations around the county. The collection sites are posted in the Township lobby.
Secretary Dorothy Shaffer announced a meeting at the Southeastern Adams Volunteer Emergency Services Social Hall on May 3rd at 7pm. This is a free informational meeting for residents who are impacted by the proposed Williams Gas Line.
Supervisor Spence mentioned that she and several others attended the stormwater management training and that although informative; implementation by the Township Zoning and Building Code Officer, Wilbur Slothour may not be easy.
Supervisor Sharrah read the monthly reports. The Code Enforcement Officers report for the month of March stated there were no cleared violations, no new violations and 7 follow-ups for a total of 9 hours worked.
The Buchanan Valley Company’s quarterly report stated there were 59 total responses for the quarter. The fire company received a grant to replace all fire hose, two firefighters are attending Firefighter 1 class to become certified and several in house trainings were completed. The Cashtown Community Fire Company had a total of 25 calls for the month of March. There is a 450 Club feed to be held April 21st and a golf tournament to be held April 27th at the Mountain View Golf Course.
The road crew cold patched several roads and replaced drain tile at Bridgeport Road. The crew cut brush for Butler Township and repaired and replaced signs on Hilltown and Fairview Fruit Road. Plows and spreaders were put away till next winter. The crew graded and cleaned ditches along several Township dirt roads. Tiles and a stolen stop sign were replaced along Winding Road. Antiskid was swept from the road intersections.
Solicitor Davis reported on the conference with the judge last month concerning the Ryan Morris appeal. There will not be any further hearings only briefs will be filed. As of today he has not received any brief from Ryan Morris’s attorney, but was told one was prepared. He said the Townships brief will be due May 1st and Judge Kuhn will then make a decision.
OLD BUSINESS
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the release of Carl Frantz’s $2,000 bond. Motion carried, 3-0.
NEW BUSINESS
Supervisor Spence introduced Hamiltonban Supervisor Bob Gordon. Mr. Gordon, President of the Adams County Council of Government, proceeded to give an informative talk on the need for an emergency services study. The purpose of the study is to determine the service level today and what is needed in the future to provide cost effective and sustainable emergency services for residents and business owners of Adams County. Bob said the study will cost $13,000. The DCED and the ACVESA are covering a total cost of $9,750. To pay the remaining cost of $3,250 the ACCOG Emergency Services Committee is requesting that Townships pledge an amount not to exceed $150. Bob says that if more Townships pledge, the lower the cost for everyone.
Dan Colvin expressed his support for the study and pledged his financial support of $150. The Supervisors and Bob Gordon thanked him for his support and said that if individual donations are needed to meet the municipal contribution they would contact him.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to authorize the Adams County Council of Government to hire a consultant to study the emergency services levels and funding needs and to pledge an amount not to exceed $150 to help pay for the cost of the study. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to appoint Richard Heflin, Jr. as alternate to the Zoning Hearing Board. Motion carried, 3-0.
Solicitor Davis expressed his concern that before the Supervisors approve any financial release for The Village of Laurel Run that they consider construction changes that may impact cost and the amount of financial security needed to be retained by the Township. Solicitor Davis expressed to Bob Sharrah his concern that if the Township releases funds without considering the additional cost of the construction the Township may not have funds sufficient to cover the increased cost of the retaining wall. Bob Sharrah asked for conditional approval contingent that he supply a revised plan at the next meeting showing the reconstructed retaining wall and any increases to financial security as a result of the revision to the wall and the cost of filing a revised plan.
MOTION by Supervisor Arrison, seconded by Supervisor Spence to table the financial release of funds for Laurel Run until more information is provided at the next meeting. Motion carried, 3-0.
Bob Gordon explained to the audience about the prevailing wage reform and the shortage of votes needed pass the bill in the House. The bill would increase the prevailing wage threshold from $25,000 to $185,000. PSATS has asked that Townships pass a resolution to show their support for this legislation.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the Prevailing Wage Reform Resolution 2012-04. Motion carried, 3-0.
GUESTS
Bob Gordon expressed his appreciation to the Supervisors for the shared use of equipment and manpower for maintaining roads in Hamiltonban and Franklin Township.
Bob Sharrah gave an update on the Flohrs Church Road activity. Bob said both bridges were completed by the deadline of April 1st. Bob explained that Debbie Nizer from the Corps of Engineers has some issues with the work that is being done on the dirt section of the road. Ms. Nizer feels there has been encroachment into wetlands. Bob says the ditch was only being cleaned out in preparation for the widening of the road. Bob has received an email from Ms. Nizer requesting a meeting for May 1st in the mean time all work in that area must cease. Bob proposes to change the width of the road from 20 feet to 18 feet to minimize the disturbance. Bob Sharrah, Chris Rakoci and Dan Colvin asked the Supervisors if they could help by possibly contacting Ms. Nizer and asking for an earlier meeting date. The Supervisors also expressed their concern that a halt in construction could be detrimental to the road and cause damage in the event of heavy rains between now and the meeting date of May 1st. Gil Picarelli suggested that a Township Supervisor may want to call and express these concerns to Ms. Nizer.
Nancy McGlaughlin asked if there was any communication from PA Water on their offer to buy the sewer plant. Supervisor Arrison responded that there may be another meeting with the attorneys in Harrisburg. Nancy asked Gil Picarelli about how long the sewer plant would work after a major disaster. Gil said there is a generator at the plant that would last for several days but in the event of a total power failure sewage would not back up in her house because of gravity flow. The untreated sewage would go into the stream.
Joel Riddlemoser mentioned a Zoning Hearing Board meeting for May 3rd at 7pm regarding the Gettysburg Marine Center.
There being no further business to conduct, meeting adjourned at 8:29 p.m.
Respectfully submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Sandra Spence, Ed Sharrah and Jerry Arrison
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor; Dorothy J. Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by Supervisor Sandra Spence.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve April 2012 minutes, as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #5
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve Bill List #5, General Fund checks 30571-30636 totaling $43,857.76 Motion carried, 3-0.
PLANS
The Supervisors discussed the revised retaining wall configuration and the safety fence for Laurel Run Phase II Land Development Plan. Bob Sharrah submitted pictures of a fence in the Lancaster area that is similar to the one proposed for Laurel Run. Bob expressed that the fence is a private property issue but was asked by Frank Gerhart to present it to the Supervisors for their approval. Supervisor Spence was concerned about people walking into the fence. Bob Sharrah said there would not be much foot traffic in the area where the fence will be installed. Supervisor Arrison expressed his concern that the Township would be liable if an incident occurred and the Supervisors approved the fence. Solicitor Davis said that would probably not be the case. Solicitor Davis asked if this particular fence was shown on the submitted plan. Bob Sharrah said that it showed a fence but did not specify any particular kind. Solicitor Davis said if the Supervisors did not rule on it previously he did not see the need to rule on this issue now. Bob said that would be fine and he would let Frank Gerhart know.
REPORTS
Supervisor Arrison read the Cashtown Fire Company Report for the month of April. There were a total of 28 calls for Cashtown Community Fire Company for the month of April. Buchanan Valley Fire Department had 24 responses for the month of April, 83 responses year to date and 161 volunteer man hours.
Supervisor Arrison read the road crew report for the month of April. The crew did regular mowing. Units # 1 & 15 were inspected. Regular maintenance was done on mowers and equipment. Tiles were replaced along Ragged Edge Road and Boyer Nursery Road. The road crew attended flagger training class and helped Hamiltonban Township road crew grade their end of Newman Road. Fox Hill Road and part of Flohrs Church Road were graded. The edges of Pine Valley Road were cut in preparation for milling.
Supervisor Sharrah read the Zoning Officer’s report for the month of April. There were a total of 8.75 zoning hours worked, total of 10 UCC hours worked and 8.5 total code enforcement hours worked. There were 3 building permits issued and 3 land use permits issued for a total construction value of $89,600. The code enforcement activities for the month included 2 cleared violations and 9 active violations.
Supervisor Spence gave a report on the York Adams Tax Bureau meeting she attended. She mentioned that the Bureau is considering moving from the basement of the Gettysburg Area School District building on the Biglerville Road to a new location. The current office is not handicap accessible and there is no privacy for residents when speaking with the employees.
Solicitor Davis reported that all of the written briefs are in for the Ryan Morris appeal and now they just await the Court’s decision.
Gil Piceralli mentioned that the Stormwater Management Ordinance is just about done and they have to get with Solicitor Davis to work out the advertising.
OLD BUSINESS
Bob Sharrah had asked for a bond reduction for Laurel Run. The original request for financial release was tabled at the April meeting. Gil Picarelli said that more work has been done and more will be completed by the June meeting. So Bob has requested that the financial release be tabled for this meeting and he will provide more updated completed cost information at the June meeting. Solicitor Davis cautioned that if work was stopped today that the bond might not be sufficient to complete the work in progress. However, Gil said that the bond would be within a couple of thousand dollars.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to table the financial release of funds for Laurel Run till the June meeting. Motion carried, 3-0.
NEW BUSINESS
Gil Piceralli said that he the regular inspections have been preformed and he did not see any problems with the financial security release requested for The Generals Mountain Lodge.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the financial release for The Generals Mountain Lodge in the amount of $288,819. Motion carried, 3-0.
Secretary Dorothy Shaffer was directed to write a letter concerning the release of funds for The Generals Mountain Lodge.
GUESTS
Bob Sharrah recapped the visit of Army Corps of Engineers permit officer Debbie Nizer in April to the area of the Flohrs Church Road improvements. Debbie told the contractor D.L. George that wetlands had been excavated and filled in and to cease work. At the meeting Tuesday May 2nd at the Flohrs Church Road site it was agreed that the wetlands disturbance would probably amount to around 600 square feet, however other issues were discussed including the levy to keep the 100 year storm water on the west side of the road. Bob felt that Debbie Nizer would not likely agree to the levy since she felt it encroached on wetlands. So he reworked the structure for the required 25 year storm. Bob was told by the DEP representative, that he could apply for a general permit #11 and Debbie Nizer agreed to issue a SPDG permit #4. Rusty Ryan and Ron Ebert had some issues with sediment control that will be addressed and resolved on May 3rd. Bob said that he cannot promise a 100 year storm design because of the need to remove the levy, but he could meet the 25 year required storm design. Gil Picarelli said that maybe another pipe or two at the intersection could alleviate some of the flooding. Supervisor Spence asked about creating wetlands elsewhere to replace the wetlands that would be destroyed. Bob and Gil agreed that Debbie Nizer would not likely agree to that because she would not want to approve something that was not necessary if the design for a 25 year storm was adequate. Since DEP and the Army Corps of Engineers representative Deb Nizer will not allow a 100 year flood design, Bob Sharrah is requesting that the Supervisors allow him to submit revised plans based on a 25 year flood design.
MOTION by Supervisor, seconded by Supervisor Arrison to recommend that Bob Sharrah proceed with the revisions to the plans based on the requirements and requests by DEP and the Army Corps of Engineers. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to approve, retroactive to April 19, 2012 the application for Penn DOT road closure for the Annual Tractor Parade that runs from the South Mountain Fairgrounds to Boyer Road to Cashtown Road. Motion carried, 3-0.
Supervisor Sharrah asked about the permit application for the North South Marathon. He said that he had some concerns about safety and traffic problems during the event.
Solicitor Davis and the Supervisors discussed the costs involved when charges are dropped after filing a criminal complaint against residents who do not comply with the Sewage Management Ordinance by getting their septic tank pumped. Solicitor Davis said that the resident needs to be told they are still responsible for court costs after they come into compliance. The resident needs to contact Beauchat’s office to see what the costs are. If the resident doesn’t pay the court costs there will be a hearing and chances are they will be found guilty because they did not pump by the date the charges were filed. Solicitor Davis said that if the Township is at fault, i.e. mistakenly misplaced a pumping slip, then Beauchat’s office needs to be contacted and we need to ask if the District Justice would like the Township to pay the court costs.
Sewer Secretary, Jamie Gebhart submitted a list of properties that are currently in violation of the Sewer Management Ordinance. She asked in her correspondence if the Supervisors would like residents to be responsible for the fines associated with the filing. The supervisors agreed that the resident should be responsible for those costs.
Solicitor Davis suggested that Jamie checks the register and recorder’s office to be sure she has the most current property owner information. Solicitor Davis suggested that Secretary Dorothy Shaffer and Sewer Secretary Jamie Gebhart go to the Register and Recorders Office to learn how to access the most current property owner information.
There being no further business to conduct, meeting adjourned at 8:00pm.
Respectfully submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Sandra Spence, Ed Sharrah and Jerry Arrison
OTHERS PRESENT: Gil Picarelli, KPI Technology and Dorothy J. Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by Supervisor Sandra Spence.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the May 2012 meeting minutes, as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #6
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah, to approve Bill List #6, General Fund checks 30637-30721 totaling $76,440.63 and State Fund checks 6528-6533 totaling $164,835.24. Motion carried, 3-0.
PLANS
Gil Picarelli gave some background information about the proposed David Kuhn subdivision. He explained that it was a minor subdivision but did have one issue. There is a small alley owned by David Kuhn that Mr. Shingledecker and his grandson Mr. Shultz share. Mr. Shultz would like to add this strip of alley to his lot. The problem is that on that small strip of land is an old garage owned by Mr. Shingledecker. The new property line would run through the garage creating a nonconforming lot. Mr. Shultz and Mr. Shingledecker have agreed to place a note on the plan regarding the garage so it would not be an issue between property owners. Mr. Shultz said that his grandfather is elderly and he wants to keep the garage instead of tearing it down so as not to upset his grandfather.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to approve the David Kuhn Subdivision minor lot addition on Old Route involving the Robert Shingledecker property with the condition that Solicitor Davis gives approval of the note to be placed on the plan. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve the non-building waiver for the David Kuhn Subdivision along Old Route 30. Motion Carried, 3-0.
Attorney Robert McQuaide spoke on behalf of the Gettysburg Area School District regarding the Franklin Township Elementary School. Attorney McQuaide said the School District’s stormwater pipe was installed around 1987 when the Franklin Township Elementary School was refurbished. Attorney McQuaide said when the current project is completed the volume of water released in the pipe would be less then it is presently. Attorney McQuaide continued to say when the GASD acquired the right of way from David Kuhn’s grandmother is was for ingress, egress and regress. He said the legal argument is that the right of way is only for the road and not for pipes. Attorney Mc Quaide believes the right of way is valid for the pipes as it stands but in order to move forward the GASD wants to reach an agreement with the property owner to replace the current deed of easement with another deed. Attorney McQuaide said that if the GASD can’t reach terms with the Kuhns the school district would exercise its right to eminent domain. Attorney McQuaide is requesting that the Township give approval with the condition that the new part of the school building can’t be occupied till the Kuhn right of way is resolved. The Supervisors then discussed the items of Solicitors Davis’s email letter dated 6/7/2012. Attorney McQuaide said he would agree to the request for a bond to insure the right of way issue is resolved.
Gil Picarelli mentioned the email correspondence form Rusty Ryan dated 6/7/2012 concerning the General NPDES permit. Gil said that Rusty is asking for the same requirements that the Township is asking for and once the GASD satisfies Rusty’s requirements the Township will also be satisfied.
Attorney McQuaide said that it is unreasonable to hold up the project when the school district can resolve the right of way issue in a timely manner. Supervisor Spence said that resolving the issue in a timely manner is what concerns the Supervisors. Supervisor Arrison asked what time frame they are talking about. Attorney McQuaide said he did not know how long it would take the project to be completed. Supervisor Spence expressed her concern that the Planning Commission and the Supervisors have not seen any indication the School District has met with the Kuhns or negotiated with the Kuhns concerning the right of way. Attorney McQuaide said they have been in contact. A discussion followed concerning the exact location of the drainage pipe. Dave Nett provided some old plans from the last Franklin Township Elementary School renovation.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison, to approve GASD Preliminary/Final Plan with conditions. On a letter dated June 7, 2012, provided by Solicitor Walton Davis, items 1 through 4 must be met and the GASD needs to settle concerns expressed by Rusty Ryan in an email dated June 7, 2012. The GASD also needs to settle concerns with the Kuhns, about the stormwater drainage right-of-way, secure an NPDES permit and meet the conditions of KPI’s letter dated May 29, 2012. Also an escrow amount (item 4 of Solicitor Davis’s letter) will be mutually decided upon between the GASD and Solicitor Walton Davis. Motion carried, 3-0.
REPORTS
Darrin Flake gave a report for the Tax Committee. He spoke of a meeting he attended and about some proposed improvements to the York Adams Tax Bureau and upcoming meetings concerning the consolidation.
Dorothy Shaffer said a draft copy of the Adams County Transportation Program and Long Rang Transportation Plan would be in the Township building lobby for the residents to view and that the public comment period would close on June 21st.
Supervisor Spence gave a report on a May conference she attended for the Adams County Association of Township Officials and the May Council of Government meeting. She said the grand opening for the new transit center on Carlisle Street would be on June 14th. She said Representative Dan Moul gave an update on the prevailing wage tax legislation and the pillow tax. She said she also attended a York Adams Tax Committee meeting to discuss relocating the York Adams Tax Bureau Gettysburg office from the basement of the GASD administrative building to another location.
Supervisor Sharrah read the Zoning Officer’s report for the month of May. There were a total of 38.75 code enforcement, zoning and UCC hours worked. There were 4 building permits issued and 3 land use permits issued for a total construction value of $381,600. The code enforcement activities for the month included 1 cleared violation and 22 outstanding property issues. Supervisor Sharrah mentioned he did not receive any fire company reports for the month of May.
Supervisor Sharrah spoke about the Adams County Transportation Planning Organization meeting he attended and gave Secretary Dorothy Shaffer a map to post showing proposed Transportation Improvement Program projects for 2013-2016. After the public comment period ends the project will be submitted to Penn DOT.
Gil reported that Scooter’s Planning Module was approved by DEP. He will be contacting the Engineer to see where they are at with their system design.
Supervisor Sharrah read the road crew report for the month of May. The crew did regular mowing. Units # 5, #14, #2 & #3 were inspected. Repaired equipment and hauled #10 steel roller to the salvage yard. Tiles were replaced along Bingaman Road, Miltonberger Road and Boyer Nursery Road. The road crew helped the Menallen Township road crew mill road shoulders. Several Township roads were cold patched, swept and mowed. The road crew went to a safe driver class sponsored by LTAP. Double seal coating this past spring was done on Hickory Bridge Road, Rail Road Lane, Bottom Road, Bottom/New Road intersection, Blue Ribbon Road and Boyer Nursery Road. They also removed tree and tree limbs on several Township roads.
OLD BUSINESS
None
NEW BUSINESS
The Supervisors discussed the purchase of a new roller and several price quotes they received. The Supervisors decided to wait and check to be sure the prices quoted were from Co-Stars.
Supervisor Spence explained the need to reschedule the Planning Commission since their meeting date falls on the July 4th holiday.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to reschedule the next Planning Commission meeting to 7pm Tuesday, July 3, 2012 and to authorize advertising. Motion carried, 3-0.
Supervisor Spence gave a brief history of the on going negations to sell the Franklin Township Sewer System. After several proposals and counter proposals Hamiltonban Supervisors and their Sewer Authority did approve at a special meeting on May 3, 2012 the most recent term sheet from Pennsylvania American Water. The Franklin Township Municipal Sewer Authority approved the same term sheet at their May meeting. Supervisor Spence said now the Supervisors need to decide if they are comfortable with the term sheet. A discussion followed concerning who would pay the cost to update the Act 537 Plan and reimbursement of Township costs. Gil Picarelli explained the process for updating the Act 537 Plan. Several people in the audience had concerns about who would be required to hook up once Hamiltonban and Franklin were connected and also why there was a need to sell the sewer system in the first place. Darrin Flake explained about that the Sewer Authority was running at a deficit and if the Sewer Authority continued as is that rates would have to be raised. Selling the system guaranteed a rate lock of $85 till October of 2014. Joel Riddlemoser had questions about possibly connecting Mummasburg to the sewer system. Supervisor Sharrah said he would like to see a map where Pennsylvania American Water proposes to run the connecting line.
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to respond positively to the Pennsylvania American Water term sheet and to await a contract. Also, to request that Attorney John Phillips ask for a plan showing the proposed sewer line to be submitted with the draft contract. Motion carried, 3-0.
Supervisor Sharrah said he spoke with Sewer Secretary, Jamie Gebhart about the need for Sewer Authority members to focus their attention on the contracts and negotiations concerning the sale of the sewer. He feels the Board of Supervisors need to pull the pumping district scheduling back in house so the Sewer Authority will have less distractions at this important time and can focus on the contracts and the process of collecting outstanding debt.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to have the Sewage Management Districts brought back in house to be handled by Township staff. Motion carried, 2-0 with Supervisor Jerry Arrison abstaining.
Gil Picarelli asked the Supervisors to find out from Solicitor Walton Davis if Pennsylvania American Water runs a sewer line within 150’ of a residents home and the Township no longer owns the line, can the resident be made to hook up?
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to approve, retroactive to May 15, 2012 the offsite computer back up by Crash Plan Pro. Motion carried, 3-0.
Supervisor Spence said she spoke with Jeff Bowling of the Cashtown Fire Company about the elementary student fire prevention program. Franklin Township has budgeted $500 for this program. The Supervisors said the $500 would be split among the fire companies if they requested reimbursement. Supervisor Spence that the Fire Prevention Program is not scheduled till October of this year.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to authorize advertising for the adoption of Stormwater Management Act 167. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to renew the contract for Pennsylvania Uniform Construction Code Inspection Services with Land and Services, LLC. Motion carried, 3-0.
GUESTS
Attorney Henry Heiser, representing property owner Mark Rarrick spoke to the Supervisors in regard to a letter he is requesting on Mr. Rarrick’s behalf. Mr. Rarrick would like to sell an already subdivided parcel. The property is in clean and green and over 2 acres. Because the parcel is over 2 acres Mr. Rarrick would have to pay all the back tax relief he received from clean and green, approximately $30,000. Mr. Rarrick is requesting a letter explaining that the lot had to be configured larger than two acres to accommodate the existing house and sandmound. Attorney Heiser said in conversations with Barb Walters that she said a letter from the Township explaining the need for the two acre plus lot configuration would satisfy her and therefore not cause a roll back in taxes. The Supervisors agreed that Gil Picarelli, Township SEO could write a letter as requested by Attorney Heiser, after consulting with Township Solicitor Walton Davis.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to direct Gil Picarelli to write, after consulting with Solicitor Davis, a letter on behalf of Mark and Susan Rarrick referring to their 2.5 acre lot in clean and green. Motion carried, 3-0.
Nancy McGlaughlin asked about the status of Flohrs Church Road construction. Gil Picarelli said tomorrow they will lay the stone and then the first layer of oil and chips. This will set for some time and then the double layer would be applied.
There being no further business to conduct, meeting adjourned at 9:08 p.m.
Respectfully submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Sandra Spence, Ed Sharrah and Jerry Arrison
OTHERS PRESENT: Gil Picarelli, KPI Technology, Walton V. Davis, Solicitor and Dorothy J. Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by Supervisor Sandra Spence.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the June 2012 meeting minutes, as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #7
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison, to approve Bill List #7, General Fund checks 30722-30791 totaling $40,268.39 and State Fund check 6534 totaling $2,953.75. Motion carried, 3-0.
PLANS
None
REPORTS
Supervisor Arrison gave a report on the Labor and Industry audit meeting he attended. Jerry attended the meeting to get some insight on how Labor and Industry operates. Supervisor Spence said the Township received a final report and there were only a few issues concerning Mister Ed’s. Overall, the Township successfully completed the five year audit.
Supervisor Spence gave a report on a June Council of Government meeting. She said because of extra participation, the contribution for the emergency services study will be $112.07 instead of the $150 cost per municipality. At the meeting the Commissioner spoke on the new emergency radio system. They are applying for state funding and asked for letters of support from the municipalities. The Commissioners will be coming to the Buchanan Valley Fire Hall for a regional meeting in July to address the topic of Clean and Green. Supervisor Spence also reported on the June York Adams Tax Bureau meeting she attended. At the meeting it was decided to delay the vote to move the Bureau to Gettysburg till July 30th. Supervisor Spence spoke of the pros and cons of the current building at Biglerville Road and the building under consideration at West Street in Gettysburg. Renovation costs for the West Street office would be around $75,000. This cost could be spread out over a 10 year lease. The West Street location would be more centrally located and be handicap accessible. After a lengthily discussion, Supervisor Spence asked Supervisors Sharrah and Arrison how they felt she should vote at the meeting on July 30th.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to have Supervisor Spence vote in favor of moving the York Adams Tax Bureau to the Gettysburg location at West Street, Gettysburg. Motion carried, 3-0.
Supervisor Sharrah gave the Cashtown Fire Company report for the month of May and June. There were 33 total calls for May and 25 total calls for June. The total year to date calls as of June 30th are 111. Buchanan Valley had 27 total responses for the month of June for a total year to date of 122. The total volunteer man hours of 206.51. Two Buchanan Valley fire fighters completed their Firefighter 1 certification and the annual Big Drawing was another successful fund raiser.
Supervisor Sharrah read the Zoning Officer’s report for the month of June. There were a total of 78 enforcement, zoning and UCC hours worked. There were 5 building permits issued and 1 land use permit issued for a total construction value of $51,400. The code enforcement activities for the month included 1 cleared violation and 90 total active violations, 78 of these violations are for address markers.
Supervisor Sharrah read the road crew report for the month of June. The crew did regular mowing. Units # 11, #4, & #1 had some routine maintenance done. Side ditches were cut along Old Route 30 and Bingaman Road. Three tiles were replaced and cold patch installed along Miltonberger Road. A stop sign was replaced at Poplar Springs and Orrtanna Road. The road crew helped the Hamilton Township crew cut ditch along Newman Road. Several Township roads were swept and mowed. A watch children sign was installed along Green Ridge Road. Supervisor Sharrah asked if the road sign for Irvin Lane was a private road. Supervisor Spence asked secretary Shaffer to check with Jeff to see if Betty Irvin is to be billed for the cost of the sign.
Solicitor Davis said the Sherriff stopped by his house to drop off a petition to sell the Wayne and Holly Tom’s property. The property did not sell in the past and the petition states that the Adams County Tax Claim Bureau would like to sell the property free and clear of any claims.
OLD BUSINESS
None
NEW BUSINESS
The Generals Mountain Lodge has requested a bond reduction request in the amount of $92,657. Supervisor Spence mentioned that the Lodge has an outstanding bill owed to the Township in the amount of $7,819.25. Supervisor Sharrah suggested that the bond reduction request be tabled till the invoice is paid.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to table the Generals Mountain Lodge bond reduction request till the July meeting. Motion carried, 3-0.
A discussion followed about Ordinance 2012-01, The Adams County Storm Water Management Plan. Solicitor Davis said he reviewed the procedural items and KPI reviewed the technical aspects. Supervisor Spence said Zoning Officer, Wilbur Slothour was also given a copy to review. Gil Picarelli explained that under the new ordinance Wilbur would determine if the person making application would be exempt from storm water management or if further requirements would need to be met for approval.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve Ordinance 2012-01, The Adams county Storm Water Management Plan. Motion carried, 3-0.
Supervisor Spence mentioned the Township would like to purchase a new roller and trailer. She explained that the purchase was under the co-star policy and that a capital purchase item of $50,000 was in the Township budget for 2012. Solicitor Davis explained that under Co-stars the lowest price for certain items is guaranteed and therefore the item does not have to go out for bid. The old roller was sold for scrap.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to approve the purchase of a new roller and trailer for a total equipment purchase of $40,492.69. Motion carried, 3-0.
Secretary Dorothy Shaffer gave a report on the cleaning proposals and presented the Supervisors with written proposals provided by various cleaning companies.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to accept Cannon Cleaning Service’s proposal to clean the office building. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to appoint Jeff Black as a member of the Council Of Government Public Works Committee. Motion carried, 3-0.
GUESTS
Pamela Chronister of 75 Appleway spoke about the situation concerning a grassy strip on her property. Code Enforcement Officer Scott Merryman left a notice on her door to contact him after he received a complaint. The violation was eventually removed after it was determined that no noxious weeds or plants were contained in the grassy strip. Mrs. Chronister explained in detail the problems she has with her neighbors and why she feels she should not have to mow this strip of lawn. She supplied several photos of neighboring properties that she felt were in violation. The Supervisors reviewed these photos and according to Scott’s report he is investing the complaints.
There being no further business to conduct, meeting adjourned at 8:12 p.m.
Respectfully submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Sandra Spence, Ed Sharrah and Jerry Arrison
OTHERS PRESENT: Gil Picarelli, KPI Technology, Walton V. Davis, Solicitor and Dorothy J. Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by Supervisor Sandra Spence.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve the July 2012 meeting minutes, as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #8
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison, to approve Bill List #8, General Fund checks 30793-3044 totaling $87,721.46 and State Fund check 6535 totaling $100,564.29. Motion carried, 3-0.
PLANS
None
REPORTS
Secretary Shaffer gave a report on the Council of Government meeting she attended on July 26th. She reported that the PA COG conference would be held on September 7th and 8th and that on July 30th at the York Adams Tax Bureau/Adams County Tax Collection Committee meeting there would be a vote on the new location being considered in Gettysburg. At the meeting Commissioner Phiel presented a new Adams County banner designed by Bob McIllhenny. Scott Pitzer from Senator Alloway’s office reported on various items of legislation. Ron Harris gave a handout and explained the various joint purchasing alternatives. Judy Chambers asked if the COG would like to co-sponsor a communications workshop.
Jerry Arrison spoke about the telephone conference him and secretary Shaffer had with Dan Cohen of the Cohen Law Group. Dan Cohen’s firm represents Municipalities in negotiating franchise agreements. Dan feels that the Township would benefit financially if they were to negotiate a new contract with Comcast. The Cohen Group will get back with the Township sometime early 2013 on a proposal. Dan Cohen said that if several municipalities participate as a group it would help keep the attorney fees down.
Supervisor Spence reported on the YATB meeting on July 30th. Those attending the meeting voted to relocate the tax office to the new Gettysburg location.
Supervisor Sharrah gave the road crew report for July. The road crew cut side ditch along Peach Tree Road, Orchard Road, Scott School Road and Mt Carmel Road. They installed rip-rap along Miltonberger Road and Hilltown Road. The upper part of Old Route 30 was cold patched and received a double seal coat of oil and chips. They started to widen Poplar Springs Road and replaced some tile. The Township purchased a new roller and trailer.
Supervisor Sharrah read the Code Enforcement Officer and Zoning Officer activities for the month of July. There are currently 68 active violations, 61 of the active violations are for address markers. There is one cleared violation. There were a total of 61.75 hours worked for the month of July. There were 5 building permits issued and one land use permit issued for a total value of $204,100.
Nancy McGlaughlin asked about replacing the missing Flohrs Church Road sign and if Pine Valley Road would be paved. The Supervisors responded that the road sign would be replaced and Pine Valley will be tar and chipped. Dale Byers of the road crew said it is scheduled to be done the third full week in August.
OLD BUSINESS
Secretary Shaffer said she spoke left a voice mail for Mrs. Oyler concerning a current unpaid invoice and that their bond expires on September 8, 2012. As of this meeting she has not heard back from the Oylers. Solicitor Davis asked for authorization that if matters are not completed or there is not an extension for the existing letter of credit for the financial security by August 23, 2012 that he be authorized to take steps to collect on the letter of credit. He said the next meeting date would not give him enough time to start the process to collect on the letter before it expires. He said the letter of credit needs to be extended or the work needs to completed and inspected by the August 23rd date or he needs to get the financial security in the Township’s account so the Township can see that the work is completed.
MOTION by Supervisor Spence, Seconded by Supervisor Sharrah to authorize Solicitor Davis to take the necessary steps to collect on the letter of credit for the Oylers if the letter of credit date is not extended or the necessary work is not completed and inspected by August 23, 2012. Motion carried 3-0.
Secretary Shaffer will contact the Olyers and make them aware of the conditions. Gil Picarelli of KPI felt that the necessary work could be completed as requested by the Supervisors.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve The Generals Mountain Lodge bond reduction request in the amount of $92,657. Motion carried 3-0.
Bob Sharrah gave a brief background of his correspondence with DEP and the Army Corp of Engineers and Fish and Wildlife concerning general permit #11 for The Generals Mountain Lodge.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to sign and hold General Permit #11 till all the conditions are met on the memorandum from KPI dated July 31, 2012. Motion carried, 3-0.
Bob Sharrah said in there is a possibility that the road may not get completed as agreed in the developers agreement. But he will revisit that at the Township meeting in September if necessary. Dan Colvin expressed his frustrations with the Army Corps of Engineers and the Fish and Wildlife.
NEW BUSINESS
Supervisor Spence said that the Supervisors want to state on the record that any charges for ordering and installing private road signs are the responsibility of the property owner.
Jim Cole asked the Township to write a letter to Adams County National Bank stating that his lot, 12B-0080032C, along New Road is an approved building lot. Solicitor Davis said that the Township could state in a letter that the lot is in an approved development. Solicitor Davis explained to Mr. Cole that the letter could not say it is an approved building lot unless there was a current acceptable perc test done on the property. Solicitor Davis said the letter could say there was a satisfactory perc test done some time ago but an updated test would be required before a building permit could be issued.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to authorize Secretary Shaffer to write a letter on behalf of Jim Cole to the Adams County National bank concerning his lot along New Road. Motion carried, 3-0.
Solicitor Davis mentioned that he did not have issues with a compliance letter requested by The Gettysburg Area School District except he wants the Township to reference the particular plan that has received special exception so the compliance letter could not be used for any other project.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to have Secretary Shaffer rewrite the compliance letter requested by the Gettysburg School District referencing the project by specific plan/drawing number. Motion carried, 3-0.
A discussion followed concerning the bridge proposal inspection submitted by Hamiltonban Township to share in the joint cost of inspecting the bridges along Hickory Bridge Road and Moritz Road. Supervisor Sharrah felt that the Township needs more time to consider proposals and the need to work the cost into our budget. Supervisor Spence asked Secretary Shaffer to communicate to Jeff Black to inform Hamiltonban Township that Franklin will consider this proposal for next year’s budget.
MOTION by Supervisor Spence, seconded by Supervisor Arrison to approve the $150 fee for Supervisors Spence and Arrison to attend the PA COG Conference being held at the Wyndham on September 7 & 8, 2012. Motion carried 3-0.
Darrin Flake of the Franklin Township Municipal Authority gave a history of the installation of the sewer and the formation of the Franklin Township Sewer Authority. Darrin also spoke of the current offer to buy the system from PA Water. He said the Authority wants to stay intact till the sale of the sewer system and then return any leftover monies to the residents. Darrin estimates that at least $500 per EDU would be returned to the customers.
Supervisor Arrison spoke of dissension between members of the Authority and the disagreements with the Supervisors. Supervisor Arrison said that if the Authority is dissolved there would be an approximate labor cost increase of $6 per hour and it would also cause disruption of the running of the Township with the added responsibility of the sewer. He wants to see a new member appointed and to start anew putting past differences behind us.
Solicitor Davis asked to make some clarifications. He said that the Township built and still owns the sewer system and that is why the Township is so involved in the sale of the sewer system. The remaining debt that was incurred is still in the Township name. The Pennvest loan is a Township debt not a Sewer Authority debt.
Nancy McGlauglin said she feels that the Sewer Authority is a real voice of the people. Nancy wanted to know if there were ever any missing funds. Supervisor Spence said that was never a concern. Nancy feels that the sale may not go smoothly, rates could go up between now and the sale if the Sewer Authority is dissolved. Nancy also asked what would happen to the money that Darrin said would be returned to the residents if the Supervisors took over. Solicitor Davis said the Sewer Authority monies must be used for similar projects and could not be put in the Townships general fund. Solicitor Davis said that rates would not be affected by the dissolution of the Sewer Authority. Rates could go up in the mean time but by December 31st they would be $85 a month as part of the current sale draft agreement with PA American Water.
Ms. Heckman asked exactly what the problems are between the Sewer Authority and the Township. Supervisor Spence that here have been some issues involving billing and not having a Sewer Authority presence at the Township Office. Supervisor Sharrah said the issues also are related to professionalism concerning a vendor and information given to the public by the Authority that has not always been truthful.
Dan Arrison asked if all the paperwork in front of Solicitor Spence is filled with complaints or if it is an intimation tactic. Solicitor Davis told Mr. Arrison he was out of order and that he could make his comments to the board. Supervisor Spence said there were several nasty emails. There was conversation back and forth between Jamie Gebhart, Dan Arrison, Supervisor Arrison and Supervisor Spence regarding emails and non returned phone calls and cost comparisons with KPI and the Authority.
There was a discussion about Secretary Shaffer and Lori Killinger being able to do the Sewer Authority billing. Supervisor Spence brought up about the locked filing cabinet. Sewer Secretary Jamie Gebhart said she didn’t know the filing cabinet was locked and she would give the Township a key.
Mr. Wassuta, of the Sewer Authority said he agreed with the Supervisors that someone should be in house to handle Sewer Authority business and he said that he did speak with Jamie for several hours and felt she understood what was expected of her.
Darrin Flake said he did not agree that the Sewer Authority needs to have someone in house. Supervisor Sharrah read an email from a resident that said she could not reach Jamie. Jamie said she has now changed her voice mail hours to be more available to customers. Jamie said she was being swamped by sewage management calls. Supervisor Sharrah said that is exactly why the Township felt the need to bring sewer management back in house. Jamie agreed that Supervisor Sharrah did tell her that the job was being brought back in house so she could focus more on the impending sale of the sewer. Jamie then explained the late charge billing problem.
MOTION by Supervisor Arrison to shelf the dissolution of the Franklin Township Municipal Sewer Authority. There was no second. Motion died.
MOTION by Supervisor Arrison to amend the resolution to dissolve the Franklin Municipal Sewer Authority and appoint himself as Sewer Secretary. There was no second. Motion died.
Solicitor Davis told Supervisor Arrison that the power to make that decision does not rest with the Supervisors. Supervisor Arrison said he will make an amendment if the Resolution is passed. Jamie Gebhart said she spoke with the Attorneys regarding the dissolution of the Authority and they told her that passing the resolution to dissolve could cause delays in the sale.
Nancy McGlauglin said that this is all a personality issue. Supervisor Sharrah said the residents want transparency. The interim chair and the solicitor at the Sewer authority meeting said that if a sewer line was run along the Orrtanna Road the residents would not have to hook up. Nancy said this was how she understood it at the Sewer Authority meeting. Supervisor Sharrah said on page 19, paragraph 6.1.9 on the proposed sales agreement it says that after the closing Franklin Township Municipal Authority shall co-operate with PAWC if it applies for certificated territory along the pipeline route. Dan Arrison said he didn’t understand what that means. Supervisor Sharrah explained that PAWC would have to apply to the Township to revise the Act 537 Plan. Dan Arrison asked where it says they will make people hook up. Solicitor Davis said there is a section that says the Township will keep in place their mandatory hook up ordinance. Solicitor Davis also said that in a certificated area if the sewer is within 150 feet you must connect.
There was quiet discussion about whether or not to pass the Resolution to dissolve the Franklin Township Sewer Authority. Supervisor Arrison said to table it and give the Sewer Authority another month to put all the changes in place that have been suggested.
Supervisor Spence nominated Ed Sharrah to serve on the Sewer Authority. Supervisor Arrison said he would like to nominate his wife to serve.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to nominate Ed Sharrah to serve on the Franklin Township Sewer Authority following Donald Martin’s resignation. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Spence to table Resolution 2012-05 till the September meeting. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to advertise the Ordinance for consideration to dissolve The Franklin Township Municipal Authority. Motion carried, 2-0.
GUESTS
Gary Phillips of 878 Mount Carmel Road presented a petition signed by himself and 50 neighbors along Mount Carmel Road requesting the speed limit be changed along Mount Carmel Road from 55mph to 35mph from the intersection of Scott School Road to Ragged Edge Road. Mr. Phillips expressed the safety concerns of the resident along this stretch of road. Solicitor said that a traffic study would have to be done before any signs could be posted. Supervisor Spence said that road crew foreman Jeff Black is in contact with Penn DOT to find out the necessary steps to make changes to the speed limit. Solicitor Davis said he will also see what he can find by researching the Penn DOT Manual.
There being no further business to conduct, meeting adjourned at 9:18 p.m.
Respectfully submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
September 6, 2012
SUPERVISORS PRESENT: Ed Sharrah and Jerry Arrison
OTHERS PRESENT: Gil Picarelli, KPI Technology, Walton V. Davis, Solicitor and Dorothy J. Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by Supervisor Ed Sharrah.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to approve the August 2012 meeting minutes, as pre-read by the Supervisors. Motion carried, 2-0.
APPROVAL OF BILL LIST #9
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison, to approve Bill List #9, General Fund checks 30845-30899 totaling $93,622.93 Motion carried, 2-0.
PLANS
Nextel Wireless Tower has requested a ninety day extension. Gil Picarelli of KPI explained the Planning Commission approved the 90 day extension and two minor waivers requested by Nextel regarding showing topo lines on the entire site and a change in how they do their stormwater.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the 90 day extension request by Nextel Wireless Tower. Motion carried, 2-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the waivers as requested by Nextel Wireless Tower. Motion carried, 2-0.
Gil said that he is waiting for a revised plan for Alan Baker. He did bring up the point as to whether a stormwater management plan should have to go through the Planning Commission and the Supervisors for approval. He said most Townships are not doing this. As an example Gil said if someone has a plan and he has two comments that are addressed by the owner, why should that person have to wait a month to complete their project?
Gil Picarelli talked about the new stormwater management ordinance and how it affects the process of approving any new stormwater management plans. Gil and Wally agreed that the Township needs to set up a fee schedule. Gil recommended a workshop on how to simplify the new adopted ordinance for residents and the Township. Gil said he would send the Supervisors examples of simplified versions he has done for other Townships.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to table the Alan Baker Stormwater Management Plan. Motion carried, 2-0.
Bob Sharrah said that another document was submitted on the Baker’s behalf regarding the elevation of the house. The CLOMA form from FEMA needs to be signed by the Township. The letter verifies that the house is not in the flood plain. Gil said he does not have any problem with the Township signing the document. Supervisor Arrison asked if the lot perced. Gil explained that the house is on one of Spence’s lots and will be connected to the community sandmound.
REPORTS
Supervisor Arrison gave the Buchanan Valley Fire Company report. There were 15 responses for the month, 148 responses year to date and 132.3 volunteer man hours. The Cashtown Fire Department had 168 calls as of August 31, 2012. There were 17 responses in Franklin Township, 2 in Menallen Township, 1 in Tyrone Township, 1 in Bendersville Borough and 1 in Greene Township, Franklin County.
Supervisor Sharrah gave the Zoning Officer’s report for the month of August. There were a total of 4.5 hours worked, total UCC hours of 34, total code enforcement hours of 5.25 for a total hours worked of 43.75. There were 2 building permit issued for a total construction value of $60,000.
Supervisor Sharrah read the road report for the month of August. The crew installed stone on Poplar Springs Road, Pine Valley Road and Bridgeport Road. Those roads also received one coat of prep oil and two seal coats of oil and chips. Grass was mowed at the sewer plant and the sandmound and Township building. Stop signs were replaced at Hilltown Road and Jack Road. Alpha Space did some line painting and the crew helped Butler Township with paving for a day. There were also several calls for downed trees during the month. The speed study for Mt Carmel and other roads was started.
Gil reported that he has a request from one of the non permanent residents of the Gettysburg Hunting Club to replace a holding tank on their property. Gil said that he spoke with Wally about an agreement that was done in the past to allow this type of repair. Gil said the agreement will say that the owners agree that this is not a permanent residence. The agreement will also have to be recorded in case the property is sold so the new owners do not think that it can be used as a full time residence. Mr. Lidle, who owns the property, agreed that this is not a problem and will comply with the Township’s request for a recorded agreement. He just wants to get the septic repaired. Mr. Lidle said his settlement date is the 21st and if possible he would like this agreement in place by then. Gil said Attorney Davis or Secretary Dorothy Shaffer will get an agreement to him and he will contact Mr. Lidle.
OLD BUSINESS
None
NEW BUSINESS
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to approve the Minimum Municipal Obligation for the 2013 Pension Plan. Motion carried, 2-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to appoint William Cohill to fill the vacancy of the Municipal Water Authority member. Motion carried, 2-0.
Mr. Cohill will be filling the vacancy left by Robert Cullison. His term ends January 1, 2015.
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to make a donation to the Fire Police Association and the Cashtown Fire Company in the amount of $50 each in memory of Bob Cullison. Motion carried, 2-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to appoint T. J. Pritt as EMC. Motion carried, 2-0.
Supervisor Sharrah asked Secretary Shaffer if there was any information on a possible choice for the deputy EMC position. Secretary Shaffer replied that she had not heard anything.
Secretary Shaffer said that she was sent an email showing the Iron Cross Bike Race Route. She said she would like Jeff to help determine if the race was on any Township roads. She said the event people will add the Township to their insurance if indeed the race is on any Township roads.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the Iron Cross Bike Race, conditional upon if the race is on any Township roads the event people must provide insurance naming the Township as an additional insured. Motion carried, 2-0.
Gil Picarelli said that The Village of Laurel Run has requested a bond reduction of $318,709.63. He recommends that the bond amount to be retained should be $48,042.50.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the bond release for The Village of Laurel Run for $318,709.63 and to retain a bond of $48,042.50. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to approve the financial release of $14,500 for Oyler Organic Fruit Farms. Motion carried, 2-0.
Road crew foreman Jeff Black talked about the requirements from Penn DOT for a speed study on Mt. Carmel Road, Jack Road, Hickory Bridge Road, and Hilltown Road from new Route 30 to the Mummasburg Road, Shortcut Road and Old Route 30. He said that it would require an update of our ordinance. Supervisor Sharrah asked Jeff to proceed with the speed study.
Supervisor Sharrah said that the purchase agreement between Franklin Township and PA American Water will not be discussed or approved till the Municipal Sewer Authority has a chance to review and make their recommendations.
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to appoint Chris Santay as a Municipal Sewer Authority member to replace Bob Cullison’s position. Motion carried, 2-0.
Mr. Santay will be filling the vacancy left by Robert Cullison. His term ends January 1, 2014.
Supervisor Sharrah submitted to the Board and public the resignation of Sandra Spence from the Franklin Township Board of Supervisors. Her resignation will be effective after tonight’s meeting.
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to accept the resignation of Supervisor Sandra Spence. Motion carried, 2-0.
GUESTS
Bob Sharrah reported on the problems with the Flohrs Church Road construction. He said that they have completed everything from Chambersburg Road to the bridge. He said because of the issue in April they cannot finish the rest of the work. Supervisor Sharrah asked Bob his idea of an acceptable competition schedule. Bob said at best maybe next construction season. Supervisor Sharrah said that if a permit is issued and work could continue next spring the Township would be receptive to the idea of issuing an occupancy permit for the client contingent on the work being started back up in the spring. However, if there is no permit issued and this puts his client in a position that the work cannot be completed as in the plans, the Township would be satisfied if the road were completed and surfaced at the width it is now. Supervisor Sharrah said there is nothing either party can do if the permit is rejected. Supervisor Sharrah said to let it ride for now to see how it plays out if the permit is issued and then take it from there. Bob said that he wants to keep the dialogue open and will continue to update the Township.
Jessie King of Twin Springs Fruit Farm explained that he wants to put a pipe under Orchard Road at Rodney Lee Lane to connect to a septic system. Gil Picarelli went on to explain that there is a malfunctioning septic system at the house and they would like to put the replacement system on the other side of the road. Gil said that Twin Springs needs the Supervisors permission and a financial agreement. Gil said that Dennis Robinson told him there is no need for tearing up the road that a pipe can be pushed underneath the road. Gil said he would recommend a maintenance bond for one year in the amount of around $5,000 to repair the road should any issues occur resulting from the pipe being placed under the road. Supervisor Sharrah said the permission would come from the Supervisors once Twin Springs provides an acceptable agreement. Gil asked Mr. King to have his attorney put an agreement together and then give it to Wally to review.
Darrin Flake dropped off a Tax Committee report. There were some additional questions from residents regarding the speed limits between Route 30 and Flohr’s Church Road. Supervisor Sharrah explained that not all speed posted Township roads have had speed studies done. To enforce the speed limits legally speed studies need to be done.
There being no further business to conduct, meeting adjourned at 8:52 p.m.
Respectfully submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
October 4, 2012
SUPERVISORS PRESENT: Ed Sharrah, Jerry Arrison and JR Crushong
OTHERS PRESENT: Craig Zack, KPI Technology and Walton V. Davis, Solicitor
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by Supervisor Ed Sharrah.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to approve the September 2012 meeting minutes, as pre-read by the Supervisors. Motion carried, 2-0.
APPOINTMENT OF NEW SUPERVISOR
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to appoint JR Crushong to the Franklin Township Board of Supervisors to serve remainder of Supervisor Spence’s term ending the 1st Monday in January, 2014. Motion carried, 2-0. Supervisor Sharrah noted that Supervisor Crushong was previously sworn in and submitted the notarized oath tonight.
REORGANIZATION OF SUPERVISORS
MOTION by Supervisor Arrison, seconded by Supervisor Crushong to elect Supervisor Sharrah to be Chairman of the Board. Motion carried, 2-0.
MOTION by Supervisor Crushong, seconded by Supervisor Sharrah to elect Supervisor Arrison to be Vice-Chairman of the Board. Motion carried, 2-0.
APPROVAL OF BILL LIST #10
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah, to approve Bill List #9, General Fund checks 30900-30955 totaling $96,055.28 Motion carried, 3-0.
PLANS
Mike Graub, attorney for Sprint requested approval final land development approval for the Nextel Wireless Tower. He indicated that discussions with KPI have resulted in four remaining items required by them. The required items are:
1. Executed Owners Acknowledgement – Mr. Graub obtaining
2. Sewage Plan – Sprint/Nextel requesting waiver since no water or sewage facilities on-site
3. Highway Occupancy Permit – Mr. Graub obtaining.
4. Storm Water Management Plan – Mr. Graub preparing.
MOTION by Supervisor Arrison, seconded by Supervisor Crushong to approve the sewage plan waiver request by Nextel Wireless Tower. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Crushong to approve preliminary and final land development deal, contingent on the completion of the remaining 3 items. Motion carried, 2-0.
STORMWATER MANAGEMENT PLAN
Wilber Slothour of Land and Sea Services provided example of simplified plans used by other townships to compare to the plan provided by KPI Technologies.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to adopt simplified Stormwater Management Plan provided by Land and Sea. Motion carried, 3-0.
REPORTS
Supervisor Arrison read the road report for the month of September.
Supervisor Arrison gave the Buchanan Valley Fire Company report. There were 26 responses for the month, 174 responses year to date and 278.15 volunteer man hours. The Cashtown Fire Department had 184 calls as of September 30, 2012. There were 12 responses in Franklin Township, 1 in Tyrone Township, 1 in Cumberland Township, 1 in Highland Township and 1 in Chambersburg Boro in Franklin County.
Supervisor Sharrah gave a report on the budget. Township is running somewhat under budget both in operating expenses and revenue. Equipment repairs have become an item of concern. Supervisors are currently working on 2013 budget.
Supervisor Sharrah gave the Zoning Officer’s report for the month of August. There were a total of 13.75 hours worked, total UCC hours of 33, total code enforcement hours of 11 for a total hours worked of 57.75. There were 6 building permits issued for a total construction value of $150,500.
OLD BUSINESS
As Built plan – Stormwater Facilities
Laurel Run requesting release of financial securities. Craig Zack said that KPI is in process of confirming that required conditions are met. At September’s meeting, Gil Picarelli said that The Village of Laurel Run had requested a bond reduction of $318,709.63. He recommended that the bond amount to be retained should be $48,042.50. The Board voted to approve KPI’s suggestion at that meeting.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison that plan be approved contingent upon conditions being met. Motion carried, 3-0.
NEW BUSINESS
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to approve payment of $16.00 fee for each Supervisor attending the annual Adams County Association of Township Officials convention on November 14, 2012. Motion carried, 3-0.
MOTION by Supervisor Crushong, seconded by Supervisor Arrison to appoint Supervisor Sharrah to serve as York Adams Tax Representative and also as Adams County Tax Collections Committee Representative. Motion carried, 3-0.
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to appoint Supervisor Crushong to serve as The Northwest Comprehensive Planning Advisory Committee Representative. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Crushong to appoint Supervisor Arrison to serve as Adams County Council of Government Representative. Motion carried, 3-0.
MOTION by Supervisor Crushong, seconded by Supervisor Arrison to appoint William Cole to the vacancy on the Planning Commission. Motion carried, 3-0.
Vacancy is result of resignation of Sandra Spence. Term of appointment ends January 2, 2014.
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to establish Trick or Treat date for Franklin Township on October 31, 2012, hours from 6-8 P.M. Motion carried, 3-0.
The Sales Agreement between Franklin Township and Pennsylvania American Water Company was discussed. Questions were raised concerning financial and oversight responsibility were raised. Questions were also raised about township/owner requirements as relates to the 537 plan. Supervisor Sharrah explained that the Township will still be responsible for the PennVEST loan since it is not transferable. The sales agreement requires PA American Water to submit monthly payments to the Township to cover the loan. The Township will have 1st liens on the sewer system and plant if PA American Water fails to meet this requirement or ceases operations. Township oversight will be limited to ensuring payments received for PennVEST loan. PA American Water operations will be under PUC oversight.
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to approve the Final Sales Agreement between Franklin Township and Pennsylvania American Water Company. Motion carried, 3-0.
GUESTS
Bob Sharrah reported on the problems with the Flohrs Church Road construction. He said that they have finally received the permit. The deadline on the permit is October 15, 2012 but his preferred vendor may not be able to complete the work by then. Supervisor Sharrah said that an occupancy permit may be issued if the road is not complete by the deadline with financial security.
Nancy McGlaughlin thanked the Sewer Authority for its efforts. She also requested that the Supervisors purchase a microphone for meetings to make it easier for those present to hear everything.
Jeff Bowling reminded everyone that October 12, 2012 is Fire Prevention Day.
Dale Byers asked when the sale of the sewer system would be complete. Supervisor Sharrah explained that the paperwork must go to PA American Water Company for their review and acceptance. It must then go to the PUC. The process could take several months to conclude. Mr. Byers suggested it might be a good idea to maintain the current Sewer Authority with possibly one annual meeting so that, if responsibility returns to the Township, there is no need to start over.
There being no further business to conduct, meeting adjourned at 7:55 P.M.
Respectfully submitted,
Kathleen Franklin
Temporary Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
November 8, 2012
SUPERVISORS PRESENT: Jerry Arrison and JR Crushong
OTHERS PRESENT: Gil Picarelli, KPI Technology and Kathleen Franklin, Temporary Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by Supervisor Jerry Arrison.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Crushong, seconded by Supervisor Arrison to approve the October 2012 meeting minutes, as pre-read by the Supervisors. Motion carried, 2-0.
APPROVAL OF BILL LIST #10
MOTION by Supervisor Crushong, seconded by Supervisor Arrison, to approve Bill List #10, General Fund checks 30956-31002 totaling $65,641.56 Motion carried, 2-0.
PLANS
Camp El-Waho – William Mathor did a presentation of the plans for the additions of a pavilion, shower facility and mound septic to Camp El-Waho. Gil Picarelli said that KPI has only a few minor issues. Planning Commission recommended approval at their meeting November 7.
MOTION by Supervisor Crushong, seconded by Supervisor Arrison to approve the final plan for Camp El-Waho, contingent upon their addressing any remaining issues. Motion carried, 2-0.
Caledonia Motor Sports – Planning Commission recommends approval for preliminary/final plan for building construction. KPI had no issues.
MOTION by Supervisor Arrison, seconded by Supervisor Crushong to approve preliminary and final plan for Caledonia Motor Sports. Motion carried, 2-0.
STORMWATER MANAGEMENT PLAN
REPORTS
Supervisor Arrison read the road report for the month of October.
Supervisor Arrison gave the Buchanan Valley Fire Company report. There were 23 responses for the month, 197 responses year to date and 611.62 volunteer man hours. Supervisor Crushong gave the Cashtown Fire Department report. Cashtown had 201 calls as of October 31, 2012. There were 19 responses in Franklin Township, 1 in Hamiltonban Township, 1 in Cumberland Township, 2 in Highland Township and 1 in Guilford Township in Franklin County.
Supervisor Arrison gave the Zoning Officer’s report for the month of August. There were a total of 10.75 hours worked, total UCC hours of 26, total code enforcement hours of 8.5 for a total hours worked of 45.25. There were 4 building permits issued for a total construction value of $2,700.
OLD BUSINESS
Speed Studies – recommendations read by Supervisor Arrison
MOTION by Supervisor Crushong, seconded by Supervisor Arrison to adopt recommended changes. Motion carried, 2-0.
NEW BUSINESS
Laurel Run Request for Bond Reduction. Gil Picarelli said that KPI confirmed most conditions have been met. Laurel Run is requesting a bond reduction of $41,042.50, leaving the amount to be retained at $7,000.00.
MOTION by Supervisor Arrison, seconded by Supervisor Crushong that the bond reduction be approved. Motion carried, 2-0.
Generals Mountain Lodge Bond Reduction Request – Robert Sharrah stated and Gil Picarelli confirmed conditions have been met that will allow reduction. The Lodge is requesting a reduction of $166,209.50, leaving the amount to be retained at $50,273.50
MOTION by Supervisor Arrison, seconded by Supervisor Crushong to approve the bond reduction. Motion carried, 2-0.
Gettysburg School District sent the township three agreements to be signed by the supervisors in order for the District to proceed with their project at Franklin Township Elementary School.
MOTION by Supervisor Crushong, seconded by Supervisor Arrison to table any decision on signing the documents pending receipt of additional information and review by solicitor Walton Davis. Motion carried, 2-0.
MOTION by Supervisor Crushong, seconded by Supervisor Arrison to retroactively accept the resignation of Assistant Secretary Lori Killinger. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Crushong to retroactively accept the resignation of Secretary/Treasurer Dorothy Shaffer. Motion carried, 2-0.
MOTION by Supervisor Arrison, seconded by Supervisor Crushong to retroactively appoint Kathleen Franklin as temporary Secretary/Treasurer setting the wage at $13.50 per hour plus the administration fee assessed by Adecco. Motion carried, 2-0.
Supervisor Arrison presented the proposed budget for 2013.
MOTION by Supervisor Crushong, seconded by Supervisor Arrison to tentatively approve and advertize the proposed 2013 budget. Motion carried, 2-0.
GUESTS
Nancy McGlaughlin reiterated her request from the last meeting for the supervisors to use a microphone at the meetings. She questioned whether the sign replacements mentioned in the Roadmaster’s report were necessitated by accidents or malicious behavior. Supervisor Arrison replied that it was a combination. She also questioned the start date of the new speed limits to which Supervisor Arrison replied that it will probably not be until January since the signs have not even been ordered yet. She also requested that a monetary value be assigned to new business items on the agenda and asked if the 2013 budget is higher than that for 2012. Supervisor Arrison said that the 2013 budget is lower. Her last request was for a status of the search for a permanent replacement for the Secretary/Treasurer position. Supervisor Arrison replied that the search is in its final stage.
Chris Rakoci questioned whether anything could be done about the intersection of High St and Old Rt 30 which she says is potentially dangerous. Gil Picarelli said that the intersection is covered by Penn Dot and they would have to deal with any problems.
Andrew Robinson of the Gettysburg Times questioned whether the budget for 2013 includes any kind of tax increase. Supervisor Arrison said there is no tax increase proposed for 2013.
There being no further business to conduct, meeting adjourned at 7:45 P.M.
Respectfully submitted,
Kathleen Franklin
Temporary Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
December 13, 2012
SUPERVISORS PRESENT: Ed Sharrah, Jerry Arrison and JR Crushong
OTHERS PRESENT: Gil Picarelli, KPI Technology and Kathleen Franklin, Temporary Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by Supervisor Ed Sharrah.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Arrison, seconded by Supervisor Crushong to approve the November 2012 meeting minutes, as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #11
MOTION by Supervisor Crushong, seconded by Supervisor Arrison, to approve Bill List #11, General Fund checks 31023-31107 totaling $72,945.81 Motion carried, 3-0.
PLANS
Goetz Gil Picarelli said that KPI has only a few minor issues. Planning Commission recommended approval at their meeting December 5.
MOTION by Supervisor Crushong, seconded by Supervisor Sharrah to approve the final plan for Goetz. Motion carried, 3-0.
STORMWATER MANAGEMENT PLAN
REPORTS
Supervisor Arrison read the road report for the month of November. He also reported on his attendance at the COG meeting.
Supervisor Sharrah said that Darrin Flake reported that the Adams County Tax Collection Committee meeting was canceled due to lack of a quorum.
Supervisor Crushong gave the Cashtown Fire Department report. Cashtown had 221 calls as of November 30, 2012. There were 10 responses in Franklin Township. Supervisor Sharrah read a message from the Buchanan Valley Fire Company that stated that they were unable to complete a report for November due to technical problems. Chief Spielman indicated he will be at the January BOS meeting to give their 2012 report in person.
Supervisor Sharrah read the Zoning Officer’s report for the month of November. There were a total of 8 hours worked, total UCC hours of 20, total code enforcement hours of 8.5 for a total hours worked of 45.25. There were 5 building permits issued for a total construction value of $5,126,000.
Gil Picarelli gave the SEO Report. Work has started on the GASD project at Franklin Elementary School. The McLaughlin plan was tabled by the planning commission pending additional information. Supervisor Crushong explained that the planning commission would prefer that highway occupancy permits for driveways be obtained prior to their approval of plans.
OLD BUSINESS
Supervisor Sharrah presented the proposed budget for 2013.
MOTION by Supervisor Arrison, seconded by Supervisor Crushong to approve the proposed 2013 budget. Motion carried, 3-0.
Nancy McGlaughlin asked if the 2013 Budget is higher than that for 2012. Supervisor Sharrah replied that it is actually slightly lower.
Gettysburg School District sent the township three agreements to be signed by the supervisors in order for the District to proceed with their project at Franklin Township Elementary School. The documents were reviewed and approved by solicitor Davis.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to retroactively approve signing the GASD documents. Motion carried, 3-0.
NEW BUSINESS
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison that the Board of Supervisors’ Reorganizational Meeting and Regular Meeting for January be held on Monday, January 7, 2013 at 1:00 p.m. and that advertising be approved. Motion carried, 3-0.
MOTION by Supervisor Crushong, seconded by Supervisor Arrison to appoint Kathleen Franklin as Secretary/Treasurer retroactive to 12/3/2012. Motion carried, 3-0.
The Cashtown Community Fire Department sent a request for funds to cover part of the expenses for the fire prevention program held at Franklin Township Elementary School by them and the Buchanan Valley Fire department. Expenses for Cashtown were $432.11. Expenses for Buchanan Valley were $479.04. The Cashtown fire department received donations of $200 from the school district and $100 from the P.T.O. They are requesting release of the $500 budgeted for the prevention program by the township with $400 going to Buchanan Valley Fire Department and $100 going to Cashtown Community Fire Department.
MOTION by Supervisor Sharrah, seconded by Supervisor Crushong to release $500 ($400 to Buchanan Valley Fire Department and $100 to Cashtown Community Fire Department) as requested. Motion carried, 3-0.
McGlaughlin Sewage Module. Gil Picarelli reported that the module is in order and is related to plans to be presented to the Planning Commission and the Board of Supervisors in January.
MOTION by Supervisor Crushong, seconded by Supervisor Arrison to approve the module. Motion carried, 3-0.
Twin Springs Orchard Road Agreement. The Secretary pointed out that there had been some previous questions about the agreement, but that it had been amended and reviewed by Solicitor Davis.
MOTION by Supervisor Arrison, seconded by Supervisor Sharrah to sign the Twin Springs Orchard Road Agreement. Motion carried, 3-0.
Village of Laurel Run Special Exception Application was reviewed by the Planning Commission and they recommend that it be approved.
MOTION by Supervisor Sharrah, seconded by Supervisor Arrison to approve the Village Run Special Exception Application. Motion carried, 3-0.
Supervisor Sharrah presented the Hamiltonban Township Ordinance Review request and announced that a public meeting for comments will be held January 31, 2013 and that Hamiltonban Township will vote on adoption of the ordinance on February 5, 2013.
Supervisor Sharrah read a request from the Conservation District for the Township to sign a MOU. Gil Picarelli reminded the Board that this was already approved and just a request for signature.
GUESTS
Dan Colvin made a verbal request for a Bond Reduction for Generals Mountain Lodge. He reminded the Board about good faith gestures made by his CEO to help alleviate flooding issues on Flohrs Church Rd. Robert Sharrah and Dan Colvin said they initiated this request when they submitted their last written request in December. Supervisors Arrison and Crushong believe they were told then that only the written request could be considered and that they should submit the additional request in writing. Supervisor Sharrah said that the Township recognizes the good faith of Mr. Colvin and his CEO, but that the Board needs a written request to approve any bond reduction. Supervisor Sharrah said that the Board needs to know what the reduction consists of and they need the time to review it. Robert Sharrah said the reduction includes the $13K currently held as a contingency fund and also what they feel were cost overstatements. Supervisor Sharrah explained that the Board is not comfortable eliminating the contingency fund while the project is unfinished. Gil Picarelli suggested that Robert Sharrah re-evaluate the numbers previously used which should result in a reduction in the contingency fund also and then resubmit the information for the January meeting. Mr. Colvin and Mr. Sharrah agreed to do this and will send the information to the Secretary as soon as possible.
There being no further business to conduct, meeting adjourned at 7:45 P.M.
Respectfully submitted,
Kathleen Franklin
Secretary