Board Of Supervisors Meeting Minutes 2011
- January
- February
- March 3 Public Hearing
- March
- April
- May 5 Public Hearing
- May
- June
- July
- August
- September 8 Public Hearing
- September
- October
- November
- December
- December 21 Special Meeting
Franklin Township, Adams County
Board of Supervisors
Reorganizational / Regular Meeting
SUPERVISORS PRESENT: Sandra Spence, Ed Sharrah and Daniel Fetter,
OTHERS PRESENT: Craig Zack, KPI Technology; Gil Picarelli, KPI Technology; Walton Davis, Solicitor; Dorothy J. Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 1:02 p.m. by Supervisor Daniel Fetter. The pledge of allegiance was recited by all in unison.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to appoint Daniel Fetter as temporary Chairman. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint Dorothy Shaffer as temporary Secretary. Motion carried, 3-0.
REORGANIZATION
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to elect Daniel Fetter as Chairman of the Board. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to elect Sandra Spence as Vice-Chairman of the Board. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint Dorothy Shaffer as Secretary setting the wage at $14.25 per hour. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to appoint Lori Killinger as Treasurer setting the wage at $20.00 per hour. Motion carried, 3-0
MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to appoint Dorothy Shaffer as assistant Treasurer, pending bonding. Motion carried, 3-0.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to establish the Treasurer’s Bond and Assistant Treasurer’s/Secretary’s bond at $600,000 each . Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint Jamie Gebhart as Sewer Secretary setting the wage at $14.00 per hour. Motion carried, 3-0.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to establish the Sewer Secretary’s bond at $600,000. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to appoint Jeff Black as the Road Crew Foreman setting the wage at $17.00 per hour. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to appoint Curtis MacBeth, Eddie Pritt and Dale Byers as full-time road crew employees setting the wages at $15.00, $14.50 and $14.50 per hour, respectively. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to appoint Matthew Williams, Randy Pritt and Randy Fetter as part-time snow removal employees setting their wages at $15.00 per hour. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to appoint Commonwealth Code Inspection Services – David Lutz – as the Code Enforcement Officer setting the wage at $40.00 per hour.
Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to appoint Land & Sea Services – Wilbur Slothour – as the Zoning Officer. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to appoint Walton V. Davis as the Township Solicitor. Motion carried, 3-0.
Nancy McGlaughlin questioned the Supervisors about the appointment of Solicitor Davis and retaining KPI as the township’s engineering firm. A short discussion followed.
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint KPI Technology as the township’s engineering firm. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to appoint Gil Picarelli as the Sewage Enforcement Officer. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to appoint Dominic Picarelli and Leah Heine as the alternate Sewage Enforcement Officers. Motion carried, 3-0.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to appoint Stacy Degler as office cleaning personnel. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to appoint Judy Singley as Vacancy Board member. Motion carried 3-0.
MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to appoint Chris Santay and Pat Schindel to the Franklin Township Planning Commission for another term. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to appoint William Hewitt to the Municipal Authority for another term. Motion carried, 3-0.
MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to appoint William Lower to the Zoning Hearing Board for another term. Motion carried 3-0
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to appoint Cathy Michaliga as an alternate Zoning Hearing Board member. Motion carried, 3-0.
Joel Riddlemoser asked the Supervisors about Barbara Platts’ position as alternate. Solicitor Davis said that a total of 3 alternates to the Board was possible and explained the voting procedure regarding the use of alternates.
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to appoint Dorothy Shaffer as Open Records Officer. Motion carried, 3-0.
MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to appoint Sandra Spence and Dorothy Shaffer as Representative and Alternative Representative, respectively, to the Board of Directors of the York Adams Tax Bureau. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to establish PLGIT and Adams County National Bank as the depositories for Township funds. Motion carried, 3-0.
MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to certify Sandra Spence as the State Convention Delegate and the Voting Delegate for Franklin Township. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Land and Sea’s 2011 fee schedule. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve KPI Technology’s 2011 fee schedule. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the IRS mileage reimbursement rate of $0.51 per mile. Motion carried, 3-0.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to set the 2011 Board of Supervisors meetings for the first Thursday after the first Wednesday of each month at 7:00p.m. Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to establish the 2011 holidays observed as the same as 2010 for Township employees. Motion carried, 3-0.
Nancy McGlaughlin asked about the fee schedule for KPI and the postage cost of the newsletter mailing. Ms. McLaughlin was told she could request a copy of the fee schedule. The township newsletter was included in the pumping and inspection notices sent out for District 3 and in the sewer bills, therefore, saving on the cost of postage.
There being no further business to conduct, the reorganizational meeting was adjourned at 1:25 p.m. and the regular meeting was immediately called to order.
REGULAR MEETING
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the minutes of the December meeting as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #1
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve Bill List #1, General Fund checks 29391-29489 totaling $62,465.03, Sewer Fund checks 1415-1427 totaling $8000.26 and State Fund check 6498 total $294.75. Motion carried, 3-0.
PLANS
None
REPORTS
Supervisor Spence reported that on December 29th the Planning Commission met to discuss zoning changes for the Continuing Care Retirement Community Ordinance. She said that members of the Planning Commission decided to meet with the county planning office for their input on the proposed changes requested by The Village of Laurel Run. Supervisor Spence indicated that the Planning Commission will report their findings at a community workshop scheduled for January 19th. She also said that each Planning Commission member took home a map of the township showing zoning and sewer areas. Each member was asked to look at any changes they thought may be appropriate. These recommendations would be discussed at the next meeting.
A discussion followed regarding Solicitor Davis’ fees for work associated with the ordinance change which was requested by The Village of Laurel Run. It was decided to send a letter to Frank Gerhardt requesting reimbursement for any charges from Solicitor Davis related to the ordinance changes.
Concerns over the buffer zone requirements, building height restrictions and Mr. Gerhardt’s letter to the Buchanan Valley Fire Company were also discussed.
Supervisor Fetter read the Road Crew Foreman report for December. The road crew did maintenance on Units # 2 #6, #15 and #13; installed spreader on units #14,#2 and #6; installed plow on unit #14; applied anti-skid and spread 1B stones on dirt roads as needed; installed safety delineators on Old Route 30 and replaced 4 stop signs. Brush was cut along the following roads: B & F, Belmont Road, Goldenville Road, Bridgeport Road, Winding Road, Boyers Nursery Road, Camp Road, Flohr’s Church Road, Fox Hill Road, Hilltown Road, Glenwood Road, Silo Road, Crooked Creek Road, Newman Road,Old Rte 30, Pleasant Valley Road, Seven Stars Road,Tillietown Road, Short Cut Road,Twin Run Road, White Pine Road, West Mountain Top Road and Bottom Road. The crew also picked up junk on Church Road and Newman Road.
Supervisor Sharrah reported that the Cashtown Community Fire Company had a total of 32 calls for the month, 17 were medical and 15 were fire calls.
Supervisor Sharrah read the Code Enforcement Officer’s report for the month of December. There were 2 code violations involving junk vehicles and weeds. 2 violations were cleared; 11 violations are still on going.
OLD BUSINESS
The Supervisors discussed signing the letter of support for Community Media Initative.
MOTION by Supervisor Spence to sign the letter of support for the Community Media Initative. There was no second. Motion died.
NEW BUSINESS
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to set the date for a public hearing on the municipal authority formation ordinance as March 3, 2011 at 6:30 p.m. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the basic form of Ordinance No. 2011-01 signifying the intent of the township to form a municipal authority. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to authorize the advertisement of the hearing and the intent to adopt the ordinance. Motion carried, 3-0.
A discussion followed concerning the number of municipal authority directors, the length of their terms and the transfer of the Pennvest loan to the authority.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to set the number of directors for the municipal authority board at 5. Motion carried, 3-0.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to appoint Dorothy Shaffer as alternate representative for the COG Meeting. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the use of two state roads for the South Penn Enduro Riders event on September 11, 2011. Motion carried, 3-0.
GUESTS
There were no comments from guests present.
There being no further business to conduct, meeting adjourned at 2:00 p.m.
Respectfully submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Ed Sharrah and Sandra Spence
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Vice Chairman, Sandra Spence.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the January reorganizational and regular meeting minutes as pre-read by the Supervisors. Motion carried, 2-0.
APPROVAL OF BILL LIST #2
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Bill List #2, General Fund checks 29490-29566 totaling $68,449.77, State Fund checks 6499-6503 totaling $7,230.00 and Sewer Fund checks 1428-1446 totaling $32,754.26. Motion carried, 2-0.
REPORTS
Township Secretary, Dorothy Shaffer, reported that she received correspondence from Penn DOT regarding the “Stop Ahead” painting on the Cashtown Road. Penn DOT has revised their plan and will paint the “Stop Ahead” on the road in the spring. From that day forward it will be the township’s responsibility to maintain the pavement painting.
Supervisor Spence reported that she attended the York Adams Tax Bureau meeting. She reported that new officers were elected, committees appointed and operating expenses and treasurer’s report for the fourth quarter of 2011 were approved.
Supervisor Spence also received, from the attorney for Gettysburg Campsites, a copy of a letter informing a resident that they are in violation of the bylaws and that they will be evicted.
Supervisor Sharrah read the Zoning Officer’s report for January. Of the total 31.5 hours worked, 19 hours were for inspections.
Supervisor Sharrah read the road crew foreman report for January. The road crew replaced a stop sign at the intersection of Old Route 30 and Spigot Valley Road. They cut brush along the roads and took care of a tree which had fallen down on Mountain Road. Unit #2 and #3 needed some repairs. Unit #5 had a radiator leak repaired and Unit #14 had a hydraulic pump replaced. The crew also made several rounds of snow removal and anti-skid. Unit #2 has been taken to the shop for repair estimates. D and D Door had the lowest price to replace the bottom sections of the shop doors.
Supervisor Sharrah read the Cashtown Fire Company report. There were 28 calls, 13 were fire and 15 were medical. The Cashtown Fire Company has made a decision to purchase a tanker truck and will make a presentation to the board in March.
Gil Picarelli, KPI Technology, presented an updated fee schedule for the Administration of the Sewage Facilities Act and appointment of Sewage Officers for Franklin Township. Gil said the increase in fees were necessary because the State was cutting back reimbursement for the townships. Supervisor Spence read some of the new fees aloud. Gil stated that most other municipalities have adopted these new fees.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to adopt Resolution 2011-02, a Resolution Adopting the Fee Schedule for Administration of the Sewage Facilities Act and the Appointment of Sewage Officers to Issue Sewage Permits in Franklin Township. Motion carried, 2-0.
Supervisor Spence introduced Adams County Tax Collection Committee representative, Darrin Flake. Darrin reported that at the January 2011 meeting members were elected for the Management Committee, Finance Committee and the Right to Know Officer. Also, York Adams Tax Bureau (YATB) Executive Director, Al Timko, held a question and answer session. At the February meeting there was discussion on a possible merger with the York County Tax Committee.
OLD BUSINESS
None
NEW BUSINESS
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to appoint Michael White as Sewer Plant Operator of the Cashtown/
McKnightstown Sanitary Sewer Plant, at a pay rate of $1,800 per month and $30.00 per hour call out, retroactive to January 10, 2011. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to appoint part-time Sewer Plant Operator, Jordan Reichart, at a pay rate of $15.00 hourly, retroactive as of January 22, 2011. Motion carried, 2-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to authorize the advertisement of the Invitation to Bid on 23,760 ton of fill material. Motion carried, 2-0.
Supervisor Spence brought up the next items for discussion, a proposed zoning ordinance amendment concerning the standards for Continuing Care Retirement Communities (Ordinance No. 2011-02) and a proposed zoning ordinance to add a definition for Conference Center/ Retreat Center (Ordinance No. 2011-03). Supervisor Spence expressed that the Franklin Planning Commission was satisfied with Ordinance 2011-02 and suggested that the Board move forward and set a zoning hearing date and send the Ordinance to the Adams County Planning Office for review.
Frank Gerhardt expressed that he had verbal confirmation from Rob Thaeler that the Adams County Planning Office was satisfied with the proposed Ordinance. Solicitor Davis said that the Planning Office had 45 days to review the Ordinance.
Supervisor Spence asked Dan Clovin, new owner of Dalebrook Farm, to tell those present about the Conference Center/Retreat he has planned for the property. He spoke of the educational opportunities, recreation, special events and walking trails.
Supervisor Spence said the Planning Commission had some minor changes and that Solicitor Davis reviewed the proposed ordinance no. 2011-03 and made some minor changes to the definition.
Solicitor Davis expressed that he didn’t have concerns about the Conference Center/ Retreat but he was concerned about the Laurel Run CCRC and the fact that the Planning Commission had removed the standards for the Zoning Hearing Board to use concerning fire protection. Solicitor Davis said that the Zoning Hearing Board is being put in a difficult position to decide what the term “adequate fire protection” means. Solicitor Davis expressed his concern as to whether the responding fire companies would have adequate equipment and training to rescue residents in a building that is 65 foot tall. He said that without set standards for fire protection residents might be at risk.
Frank Gerhardt said the responding fire companies of Gettysburg and Cumberland have adequate ladder trucks and that the building code requirements regarding fire safety were adequate to insure fire safety on all floors of the proposed building.
Mr. Youngblood, a resident, expressed his views on the preceding discussion. Supervisor Spence and Solicitor Davis clarified that they were not approving or disapproving any project but making a zoning change to allow something different then what the code now allows.
After much discussion between Solicitor Davis, Frank Gerhardt, Supervisor Spence and Supervisor Sharrah it was decided that a meeting would be set up with John Eline to discuss his recommendations.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to set a hearing date for Ordinance No. 2011-02 and Ordinance No. 2011-03 for April 7, 2011 at 6:30pm. and authorize the Ordinances to be sent to the Adams County Planning Office for review. Motion carried, 2-0.
Motion by Supervisor Sharrah, seconded by Supervisor Spence, to adopt Resolution 2011-01, the EMA Promulgation. Motion carried, 2-0.
Mr. Cloven expressed his concern about getting in touch with Bob Sharrah about the changes suggested by Attorney Davis. Supervisor Spence said that Bob would have enough time before the hearing but would need to get the final revision to the County Planning Office as soon as possible for the 45 day review.
Resident Mary Grimes wanted to thank the township for taking down some trees and the clean up.
Mr. Mike Wassuta asked about serving on the Sewer Authority. Supervisor Spence said the township would keep him in mind for a possible opening in the future.
There being no further business to conduct meeting adjourned at 7:50 p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Public Hearing – March 3, 2011
SUPERVISORS PRESENT: Ed Sharrah, Daniel Fetter and Sandra Spence
OTHERS PRESENT: Walton Davis, Solicitor, Gil Picarelli, KPI
The purpose of the hearing was to receive comments from the public regarding Ordinance 2011-01, the intent of the Township to form a Municipal Authority to manage, own and operate the Cashtown/McKnightstown Sewer System and the Poplar Springs Community Sand Mound System.
The public hearing was advertised in the Gettysburg Times according to public notice.
The public hearing, held at the Franklin Township Municipal Building, was called to order at 6:32p.m. by Chairman, Dan Fetter.
Chairman Fetter asked all supervisors in attendance and the public audience for any comments. No comments were received.
The public hearing was adjourned at 6:34 p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Dan Fetter, Ed Sharrah and Sandra Spence
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Dan Fetter.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the February meeting minutes as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #3
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Bill List #3, General Fund checks 29567-29654 totaling $71,752.99, State Fund checks 6504-6512 totaling $24,866.03 and Sewer Fund checks 1447-1463 totaling $11,793.66. Motion carried, 3-0.
REPORTS
Darrin Flake reported that the Tax Committee’s solicitor had quit. The committee should have some nominees for that position next month. The Tax Committee spoke with the YATB and the York County Tax Collection Committee about possible consolidation. Darrin expressed that there are no proposals as yet and no decisions are going to be made before 2012 or possibly 2013.
At approximately 7:10pm Supervisor Fetter had to leave the meeting.
Supervisor Spence reported that she attended the COG meeting and that a representative from Commonwealth Code made a presentation about future UCC changes. John Eline presented the Adams County Hazard Mitigation Plan. This county wide plan would remove the need for individual municipalities to have a plan. Dick Schmoyer and Robin Fitzpatrick spoke about the Adams County Economic Development Plan and asked for a letter of support.
Supervisor Sharrah reported on the Code Enforcement Officer’s Activity for the Month of February. There were 4 violations total, 2 for refuse, 1 for an inoperable vehicle and 1 for a dangerous structure.
Supervisor Sharrah read the Zoning Officer’s report for February. There were 3 permits issued for a total of $36,250.
Gil Picarelli reported that the first annual Chapter 94 Report, prepared by KPI, is ready to be sent to DEP. Gil gave a quick review of the components of the report and asked for a motion to approve the report that must be sent to DEP by April 1, 2011.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve and sign the Chapter 94 Report. Motion carried, 2-0
OLD BUSINESS
None
NEW BUSINESS
Solicitor Davis explained the request from David Lutz to remove inoperable vehicles from the John Coyle property. Repeated requests for communication and compliance have gone unheeded. Solicitor Davis explained that after the Board gives their approval to tow the vehicles a letter will be sent to Coyle giving him one last time to contact the Township before the date of removal.
A resident in the audience asked why the Township is involved removing the vehicles. Solicitor Davis replied that the abandoned vehicles present a nesting ground for rodents and the Township also took action in response to complaints. Another resident questioned the cost to the Township for removal of the vehicles. Solicitor Davis responded that Dave Lutz was in contact with a salvage service that tows for free.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to authorize Dave Lutz to remove inoperable vehicles from the property of John Coyle, 6420 Chambersburg Road. Motion carried, 2-0
Eric Nagle, Chief Cashtown Community Fire Department, gave the Monthly Fire Chief’s Report for February. Total fire calls for the month of February were 15 and total medical calls were 11. For the period between March 1, 2010 and February 28, 2011 there were a total of 350 Fire Department Responses. Eric reported that the chassis for the new tanker should be done sometime late June of this year. He asked that the Supervisors review and sign the annual box cards. Eric also provided the Supervisors with the Participating Department Recognition Program, Active Member Roster. This program also provides decals for the apparatus.
There was a discussion between Bob Sharrah, Supervisor Spence, Supervisor Sharrah and Solicitor Davis about the many changes and versions of Ordinance No. 2011-02 (CCRC Zoning Amendment) and Ordinance No. 2011-03 (Definition of Resort Lodge). Nancy McGlaughlin asked if there was any discussion concerning single building lots on the Dalebrook Farm property and if the property was tax exempt. Solicitor Davis responded that in Franklin Township you can have two or more principal uses on a property as long as both uses have enough dimensional space to stand on their own. Supervisor Spence responded that the property was not tax exempt.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to reschedule the public hearing date for Ordinance No. 2011-02 and No. 2011-03 for May 5, 2011 at 6:30pm. Ordinance No. 2011-03 be written to include Resort Lodge in the Commercial Zone as a special exception. Also, re-authorize advertising. Motion carried, 2-0
Bob Sharrah agreed to rewrite Ordinance No. 2011-03 to include Resort Lodge in the Commercial Zone as a special exception and email the final version to Secretary, Dorothy Shaffer. Secretary Shaffer will also provide Bob Sharrah with a transmittal letter. Bob will hand deliver both Ordinances to the Adams County Planning Office for review on March 4, 2011.
Supervisor Spence requested, as a courtesy, that the proposed Ordinances be sent to Biglerville and Bendersville Borough, Butler and Menhallen Township for their comments.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to exonerate the tax collector from uncollected real estate and per capita taxes for the year ending December 31, 2010. Motion carried, 2-0
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to authorize the bidding of the 2011 road materials, stone hauling and road project and authorize advertising. Motion carried, 2-0
A public hearing was held prior to this meeting concerning the intent of the Township to form a Municipal Authority to manage, own and operate the Cashtown/McKnightstown Sewer System and the Poplar Springs Community Sand mound System.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to adopt Ordinance No.2011-01 to form a Franklin Township Municipal Sewer Authority to own and operate the Cashtown/McKnightstown Sanitary Sewer System and The Poplar Springs Community Sand Mound System. Motion carried, 2-0
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to appoint the following: Kevin Bollinger (1year term), Robert Cullison (2year term), Darrin Flake (3 year term), Joe Sharrah (4year term) and Donald Martin (5 year term) to serve on the Franklin Township Municipal Sewer Authority. Motion carried, 2-0
Supervisor Spence asked Solicitor Davis what the next step is to forming the Franklin Township Municipal Sewer Authority. Solicitor Davis replied that the Township must advertise in the Gettysburg Times and the Adams County Legal Journal the adoption of Ordinance No. 2011-01, a summary of the Ordinance and the Articles of Incorporation and the date the Articles of Incorporation will be sent to the Secretary of the Commonwealth.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to advertise the adoption of Ordinance No. 2011-01 and set the date of April 1, 2011 for the Articles of Incorporation to be filed with the Secretary of the Commonwealth of Pennsylvania. Motion carried, 2-0
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to send a letter of support for the Comprehensive Plan Update – Economic Development Plan Proposal. Motion carried, 2-0
Solicitor Davis expressed that some of the language in the sample letter of support was somewhat strong and agreed to send a modified version for the Supervisors to review and sign.
There were no bids received for the fill dirt.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to authorize re-advertising for the fill dirt.
Motion carried, 2-0.
There being no further business to conduct meeting adjourned at 7:450 p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Dan Fetter, Ed Sharrah and Sandra Spence
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Dan Fetter.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the March meeting minutes and the March public hearing minutes regarding Ordinance 2011-01, as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #4
MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to approve Bill List #4, General Fund checks 29655-29724 totaling $44,186.39 State Fund checks 6513-6515 totaling $6,455.65 and Sewer Fund checks 1465-1478 totaling $11,935.04. Motion carried, 3-0.
PRELIMINARY/FINAL PLAN
MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to approve the preliminary/final subdivision plan and the planning waiver for Billy Scott of Hilltown Road pending KPI’s comments that a shared well maintenance/ ownership agreement should be provided and reviewed by Solicitor Davis. Motion carried, 3-0.
A discussion followed between the Supervisors, Gil Picarelli and Wally Davis concerning the shared well and the placement of survey monuments on the Billy Scott property. Mr. Carl Bert, surveyor, explained that a shared well agreement would be temporary as it was the intention of David Scott to eventually drill a new well on his lot.
REPORTS
Secretary Dorothy Shaffer reported that the Township received a proposal for an addition to the Agricultural Security Area, the Hauser Family Farms Parcel D09-0023 consisting of 170.59 acres.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to have Secretary Dorothy Shaffer set up a meeting with the Agricultural Security Area Advisory Committee. Motion carried, 3-0.
Supervisor Sharrah read the first quarter 2011 report for the Buchanan Valley Fire Department. There were a total of 55 calls, 10 fires resulting in property loss of $275,000 and in house training of 82.5 hours. Cashtown Fire Chief’s report for March 2011 included a total of 19 calls, 10 fire, 2 fire police assist and 7 medical. The new fire truck is still expected to be delivered sometime in October of this year.
Supervisor Sharrah read the Zoning Officer Report for March 2011, 3 building permits issued for a total construction value of $52,500 and 1 zoning hearing application.
Supervisor Sharrah reported that the Code Enforcement Officer’s report contained 1 violation for the month of March and 3 cleared violations for a total of 11.25 hours worked.
Supervisor Fetter read the Road Crew Foreman report for March 2011. There was a meeting with the Penn DOT representative to go over this year road work. The road crew cold patched pot holes and filled pot holes. They opened ditches and tiles along dirt roads after heavy rains and put 2Rc and millings on washed out roads. Two new “Slow” signs were installed along Sunset Road and the crew has begun to sweep the intersections. Preventative maintenance was done on Unit’s #7,#6, #10 and #13.
Solicitor Wally Davis mentioned that the Articles of Incorporation for the Sewer Authority were sent to the Pennsylvania State Bureau of Incorporation and he would check on the web site for the current status of the application. The Supervisors suggested an informal meeting with the members of the Franklin Township Municipal Sewer Authority.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to have Secretary Dorothy Shaffer set up an informal meeting between the members of the Franklin Township Municipal Sewer Authority and the Board of Supervisors. Motion carried, 3-0.
OLD BUSINESS
There were no fill dirt bids after the second advertisement; therefore the Supervisors will authorize the sale of the fill dirt for the best price available. The Township received an estimate for emergency tree cutting from Klinger’s Sawmill and Pennington Tree Experts. The Supervisers compared the estimates and Pennington Tree Experts provided a more detailed cost estimate and description of services.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to accept Pennington Tree Experts’ estimate for emergency tree cutting services for 2011-2012, pending a copy of Pennington’s certificate of Workers Compensation and Liability Insurance. Motion carried, 3-0.
NEW BUSINESS
Gil Picarelli mentioned the Jane Shord, Beach Springs Farms, holding tank agreement has already been approved by DEP.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the holding tank agreement for Jane Shord, Beach Springs Farms, 784 Mt Carmel Road. Motion carried, 3-0.
Gil Picarelli mentioned that Don Martin, Sewer Authority member, would like 3 basins for sewer manholes to prevent storm water infiltration. The cost would be $40 each. The Supervisors agreed to the purchase.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to terminate the code enforcement services with Commonwealth Code Services, retroactive to March 31, 2011 and to begin code enforcement services with Land & Sea Services, beginning April 1, 2011 at an hourly rate of $28.00. Motion carried, 3-0.
Resident, Mr. Riddlemoser, questioned if Land & Sea Services is qualified to do commercial inspections. The Supervisors commented that Land & Sea just hired Scott Merryman to do commercial inspections and code enforcement.
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to sign a letter to PNC Bank updating authorized contacts and requesting withdrawal to pay the pension administrator Karen Kielholtz. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Resolution 2011-03, Adams County Hazard Mitigation Plan. Motion carried, 3-0.
There being no further business to conduct meeting adjourned at 7:26 p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
SUPERVISORS PRESENT: Daniel Fetter and Sandra Spence
OTHERS PRESENT: Walton Davis, Solicitor and Gil Picarelli, KPI Technology
The purpose of the hearing was to receive comments from the public regarding the following Ordinances: Ordinance 2011-02, an Ordinance amending and supplementing the Zoning Ordinance of Franklin Township, Adams County to revise the standards for uses set forth for the Continuing Care Communities, and to revise the standards established for stream buffers; Ordinance 2011-03, an Ordinance of Franklin Township, Adams County, Pennsylvania amending Chapter 175 (Zoning) of the Franklin Township Code of Ordinances to: add a definition for “Resort Lodge”, to permit the use of Resort Lodge as a special exception in the Agricultural Zone (A), Open Space (O) and the Commercial Zone (C); and to establish specific dimensional and performance criteria for the same.
The public hearing was advertised in the Gettysburg Times according to public notice.
The public hearing, held at the Franklin Township Municipal Building, was called to order at 6:35p.m. by Chairman Dan Fetter.
Chairman Fetter asked all Supervisors in attendance and the public audience for any comments. Ms. Nancy McGlaughlin had a question about a change in tax status for a Resort Lodge. Solicitor Davis and Chairman Fetter concurred that the change should result in more tax revenue for the Township. There were no additional comments from the public.
The public hearing was adjourned at 6:37 p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Dan Fetter and Sandra Spence
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor; and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Dan Fetter.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve the April meeting minutes, as pre-read by the Supervisors. Motion carried, 2-0.
APPROVAL OF BILL LIST #5
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve Bill List #5, General Fund checks 29725-29794 totaling $56,203.79, State Fund check 6516 totaling $15,797.06 and Sewer Fund checks 1479-1494 totaling $19,089.30. Motion carried, 2-0.
REPORTS
Secretary Dorothy Shaffer reported that the Township received a proposal for an addition to the Agricultural Security Area, the Thomas McGlaughlin property, Parcels D11-103A and E11-54A consisting of 136.64 total acres.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to have
Secretary Dorothy Shaffer set up a meeting with the Agricultural Security
Area Advisory Committee and advertise. Motion carried, 2-0.
Supervisor Fetter read the Road Crew Foreman report for April 2011. The crew removed the boom mower from unit #11 and replaced brushes on broom to sweep road intersections. They removed plows, spreaders and extra lights from the trucks till next winter. Units #1, #5, #12 and #15 were state inspected. The crew replaced 40 foot of tile on Winding Road. They also repaired road washouts as a result of flooding and they did some backhoe work for the Buchanan Valley Fire Company.
Supervisor Fetter read the Zoning Officer’s Report for April. The total zoning hours worked was 7, total UCC hours worked were 16 and 30 hours for code enforcement, for a total of 53 hours.
Supervisor Fetter read the Cashtown Community Fire Company Report. There were 28 fire calls and 19 medical calls for a total of 47 calls for the month of April.
Supervisor Fetter read the Code Enforcement Officer’s report for the month of April. The violations involved the need for address markers, dangerous structures, property maintenance, building maintenance and inoperable vehicles.
Darrin Flake gave a tax committee report. Some of the items he brought up were that the committee is still in search of a new Solicitor, there are also new requirements for employers to be in compliance with ACT 32. Darrin also asked as a member of the tax committee how the Supervisors would like him to vote regarding whether or not the ACTCC should merge with the YATB.
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to have Darrin Flake vote for the ACTCC and the YATB to remain as separate entities. Motion carried 2-0.
Mr. Bruce Strasbaugh, Chairman of the Truck Fund Committee, gave a brief history of the trucks and tankers purchased by Cashtown Community Fire Department. Mr. Strasbaugh explained the benefits of a new tanker for better fire protection. He expressed his thanks to the Township Supervisors for their past and continued financial support of the Cashtown Community Fire Department.
OLD BUSINESS
Opening of the 2011 road materials bids
STONE:
Valley Quarries bid the following: Price per ton
FOB Delivered
#67 stone $9.25 $12.05
#8 $11.00 $13.80
#2-A aggregate $6.50 $9.30
2RC $6.15 $8.95
3-A modified crushed agg. sub. $6.75 $9.55
#57 $9.00 $11.80
#3 $9.25 $12.05
#10 $9.00 $11.80
R-4 $12.50 $15.80
Rip rap $13.00 $16.55
Anti-skid $9.50 $12.30
Cold patch $80.00 $82.80
York Building Products bid the following: Price per ton
FOB Delivered
#67 stone $6.35 $12.70
#8 $6.35 $12.70
#2-A aggregate $3.75 $10.10
2RC $3.75 $10.10
3-A modified crushed agg. sub. $3.75 $10.10
#57 $6.35 $12.70
#3 $6.35 $12.70
#10 $6.75 $13.10
R-4 $9.75 $16.10
Rip rap $9.75 $16.10
Anti-skid $7.50 $13.85
Cold patch $70.00 $76.35
Hammaker East LTD. Bid the following:
Stone for oil & chipping19.28 miles of 20’ roadway: $69,500
ROAD OILS:
Wilson Paving bid the following:
Gal. Delivered.
CRS-2 $2.45
CRS-2PM $2.64
Hammaker East, LTD bid the following:
Gal. Delivered.
CRS-2 $2.34
CRS-2PM $2.54
Opening of the 2011 Hickory Bridge Road project bids:
Hammaker East, LTD bid FB modified $113,460. Valley Quarries bid superpave $134,340. Fayetteville Contractors bid superpave $146,893. C.E. Williams bid superpave $136,710. Shiloh Paving bid superpave $131,474
Opening of the 2011 Orchard Road project bids:
Hammaker East, LTD bid FB modified $78,964. Valley Quarries bid superpave $100,230.90. Fayetteville Contractors bid superpave $99,627.98. C.E. Williams bid superpave $89,760. Shiloh Paving bid superpave $87,580.60
Opening of the 2011 Railroad Lane project bids:
Hammaker East, LTD bid FB modified $95,620. Valley Quarries bid superpave $113,250. Fayetteville Contractors bid superpave $124,508. C.E. Williams bid superpave $116,170. Shiloh Paving bid superpave $111,292
Opening of the 2011 Goldenville Road project bids:
Valley Quarries bid $184,962.50. Fayetteville Contractors bid $199,629.50. C.E. Williams bid $193,466. Shiloh Paving bid $192,938. Wilson Paving bid $209,345.
Opening of the 2011 Widening roadways to 21’ project bids:
Valley Quarries bid $85,042.50. Shiloh Paving bid $50,982. Wilson Paving bid $52,852.50.
There were no fuel bids.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to table the decision to award bids until the June meeting. Motion carried, 2-0.
NEW BUSINESS
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to adopt Ordinance 2011-02, an Ordinance amending and supplementing the Zoning Ordinance of Franklin Township, Adams County, to revise the standards for uses set forth for the Continuing Care Communities, and to revise the standards established for stream buffers. Motion carried, 2-0.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to adopt Ordinance 2011-03, an Ordinance of Franklin Township, Adams County, amending Chapter 175 (Zoning) of the Franklin Township Code of Ordinances to: add a definition for “Resort Lodge”, to permit the use of Resort Lodge as a special exception in the Agricultural Zone (A), Open Space (O) and the Commercial Zone (C); and to establish specific dimensional and performance criteria for the same. Motion carried, 2-0.
Solicitor Wally Davis suggested the added protection of advertising the adoption of Ordinance 2011-02 and Ordinance 2011-03, giving the public 30 days notice to oppose the adoption based on procedural issues.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve tuition for Secretary Dorothy Shaffer to attend PA Training Program for Municipal Secretaries on June 1, 2011. Motion carried, 2-0.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve retroactive to April 11, 2011 the application for Penn DOT road closure for the Annual Tractor Parade. Motion carried, 2-0.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve the Adams County National Bank Corporate Resolution to add Secretary Dorothy J. Shaffer as signer for Township accounts, retroactive to April 27, 2011. Motion carried, 2-0.
A discussion followed concerning pay back of the Pennvest loan. Supervisor Spence explained the payments can start in May or be delayed for four months. The interest would increase by delaying the payments by four months but the monthly payment amount would decrease from $22,436.10 per month to around $19,900 per month. The first payment being due in September of 2011. She continued to explain that the Township would be paying the interest on the loan, around $4,900, for the four month period. The payments would be lower because the original amortization was based on an interest rate of 6.6%, but the rate is now 5.8%. The Supervisors felt that the four month delay would give the newly formed Sewer Authority a chance to familiarize themselves with their responsibilities.
MOTION by Supervisor Spence, seconded by Supervisor Fetter, not to approve the Pennvest Modification of Bond, loan documents and to delay payments to Pennvest until September 1, 2011. Also, to authorize KPI to contact Pennvest in regards to this decision. Motion carried 2-0.
Supervisor Fetter was asked to recognize guests Teresa and Kenneth Sanders. The Sanders were not in the audience.
Nancy McGlaughlin asked if Zoning Ordinances 2011-02 and 2011-03 were adopted to accommodate two different properties or the same property. It was her understanding that the properties requesting the changes were The Village of Laurel Run and the former Lovejoy property. The Supervisors told her the changes were requested by those property owners. However, Solicitor Davis said the Ordinances applied to anyone with property that met the requirements of the Ordinances.
A resident, who owns property adjacent to the former Lovejoy property, wanted to know if any plans were available showing the proposed changes to the property. Solicitor Davis explained that it his understanding is that the new owners are going to file a special exception application to turn the existing property into a bed and breakfast and then later have a plan prepared to show the resort lodge expansion. He assured the resident that plans had to be submitted and approvals by the Planning Commission, Board of Supervisors, Wilbur Slothour, DEP etc. Supervisor Spence encouraged the resident to attend the public meetings and special exception hearing regarding this property.
Mr. Charles Schriver, Arendtsville Fire Chief, provided written updated fire company information to be posted on the Franklin Township’s web site. Mr. Schriver said he would also provide Fire Company monthly reports.
A discussion followed between the Supervisors, Gil Piceralli and Solicitor Davis regarding changes to the Franklin Township Zoning Map. Solicitor Davis discussed the time frame for submission to the County Planning Commission, public postings and holding a public hearing.
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to authorize Secretary Dorothy Shaffer to submit a copy of the proposed Zoning Map changes to the Adams County Office of Planning and Development for review, set a public hearing for August 4, 2011 at 6:30pm, authorize the advertising of the public hearing, authorize to direct public posting and send notices to those properties affected by the proposed zoning changes. Motion carried 2-0.
There being no further business to conduct meeting adjourned at 8:20p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Sandra Spence and Ed Sharrah
OTHERS PRESENT: Steve DeFriece, KPI Technology; Walton Davis, Solicitor; and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Supervisor, Sandra Spence.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the May meeting minutes and the May public hearing minutes regarding Ordinance 2011-02, as pre-read by the Supervisors. Motion carried, 2-0.
APPROVAL OF BILL LIST #6
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve Bill List #6, General Fund checks 29795-29865 totaling $58,389.69, State Fund checks 6517-6518 totaling $21,810.41. Motion carried, 2-0.
PRELIMINARY PLAN
None
FINAL PLAN
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the final plan and non-building declaration for David F. Kuhn of Old Route 30, based on recommendations by the Planning Commission and subject to review by KPI. Motion carried, 2-0.
SEWAGE MODULE
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the Stormwater Management Plan for Carl Frantz of 3701 Chambersburg Road, based on final approval by Penn DOT of the Highway Occupancy Permit as depicted on the plans submitted to the Township with no changes by Penn DOT. Motion carried, 2-0.
Supervisor Spence recapped the Planning Commission decision regarding Scooters Mountainside Tavern’s Sewage Planning Module. One Planning Commission member mentioned that they were aware of a neighboring malfunctioning system that is located on Scooter’s property. The Planning Commission recommended that the Township SEO investigate the situation.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to authorize Franklin Township SEO Gil Picarelli to investigate a possible malfunctioning septic system located on the property of Scooter’s Mountainside Tavern. Motion carried, 2-0.
Supervisor Spence also asked Steve DeFriece to ask Gil Picarelli to be sure the Township would not have any involvement in maintaining Scooter’s small flow treatment facility.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the Land Development Plan for Oyler Organic Farms based on the bond amount of $51,942 and pending the signing of the stormwater maintenance agreement. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to have Solicitor Walton Davis review the operation and maintenance agreement for Scooter’s. Motion carried, 2-0.
A discussion followed about the Twin Springs/ Dynamic Hydra Pruners plans for their property located along Route 30. It was decided that Zoning Officer, Wilbur Slothour, would need to contact Dynamic Hydra Pruners to determine if a Subdivision and Land Development plan was required.
REPORTS
A discussion followed concerning the need to enclose an 11” x 17” map in the letter that will be sent to residents affected by the zoning changes. A resident suggested posting the map changes to the Township web site. Supervisor Sharrah suggested putting in the letter that maps could be picked up at the Township Office or mailed by request.
Secretary Shaffer reported that she attended a Township Secretary training program at the PSATS headquarters in Enola, Pennsylvania. She said the course was very informative and provided the opportunity to meet other Municipal Secretaries.
Supervisor Sharrah read the Cashtown Fire Chief’s report for the month of May. They responded to a total of 28 calls and the new tanker chassis is going to the assembly line later in the week. The fire company is still anticipating delivery of their new truck in October of this year.
The Code Enforcement Officer report was read by Supervisor Sharrah. There were 17 violations for the month, 2 of them have been cleared. Supervisor Spence and Supervisor Sharrah expressed their satisfaction with the work of Scott Merryman. In the Zoning Officer report for the month of May there were 5 building permits and 3 land use permits for a total construction value of $150,625. Total zoning hours worked in May was 76.5 hours.
Supervisor Sharrah read the road crew report for the month of May. The crew put the berm machine on Unit #14 to fill out wash outs along roads, dug out clogged tile ends from heavy rains, installed mower on unit #11 and mowed along Township roads. They also repaired the wash out along Hickory Bridge Road and repaired the bridge. The light on Units #7, 6, 14 and 3 were repaired. Units #2, 3, 9 and 14 were state inspected. Cold patch was applied as needed.
Resident Joel Riddlemoser asked about the progress of the installation of a traffic light at Tick Toc. The Supervisors explained that it was really an intersection warning light and they had no updates from PennDOT about its possible installation.
A resident asked about the proposed revisions to the Zoning Map. Supervisor Spence explained that the revisions were basically cleaning up some of the areas along property lines to make the zoning more consistent.
OLD BUSINESS
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to authorize re-advertising for fuel. Motion carried, 2-0.
NEW BUSINESS
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Land & Sea Services’ contract extension over the next twelve months to provide PA Uniform Construction Code Inspection Services. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to accept Elizabeth Fetter’s resignation from the Zoning Hearing Board and appoint Barbara Platt as a permanent member of the Zoning Hearing Board. Motion carried, 2-0.
Supervisor Spence explained that the Township verbally agreed to provide ground maintenance of the Poplar Springs sandmound and at the sewage treatment plant. She did say that this agreement would not include any maintenance to the building at the sewer plant or equipment.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to have Solicitor Walton V. Davis draft a grounds keeping maintenance agreement between the Franklin Township Municipal Sewer Authority and the Franklin Board of Supervisors. Motion carried, 2-0.
Solicitor Davis suggested that Secretary Shaffer write a letter to Peck’s Septic explaining that the Township is in the process of transferring the Poplar Springs property to the Sewer Authority and ask them if they wish to continue as a vender to be in contact with the Sewer Authority.
Supervisor Spence explained the Township’s intent to loan the Sewer Authority $150,000 at low interest for 3 years and on the 4th year the Authority will pay on the principal. Supervisor Sharrah said that the loan will prevent the Authority from drawing too much on the available operating funds. Supervisor Spence explained that a loan payment to Peoples Bank of $785,000 is due July 15, 2011. If the Sewer Authority were to pay the amount due it would completely wipe out any reserve the Sewer Authority has so the Township is offering this loan. Solicitor Davis wanted to know more details about the specifics of the loan agreement, interest rate, and term of the loan. The Supervisors said it would be a 10 year loan and the interest rate should match the interest rate of the Township‘s PLGIT account (current rate of .05%). Solicitor Davis suggested an annual review and that the rate should fluctuate with the current rate of the PLGIT account. The sewer rentals will be pledged as collateral.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to have Solicitor Walton V. Davis draft a loan agreement between the Franklin Township Municipal Sewer Authority and the Franklin Township Board of Supervisors. Motion carried, 2-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to award the aggregate and hauling bid to Valley Quarries. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to award the milling bid for Goldenville and Hickory Bridge Road and Railroad Lane to Shiloh Paving. Motion carried, 2-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to award oil and chipping bid for Hickory Bridge, Orchard and Green Ridge Road and Rail Road Lane to Hammakers. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to award the paving bid for Goldenville Road to Valley Quarries. Motion carried, 2-0.
There being no further business to conduct meeting adjourned at 7:55p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Daniel Fetter and Sandra Spence
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor; and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Daniel Fetter.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to table approval of the June meeting minutes till the August meeting, due to the fact that Supervisor Fetter was not present for the June meeting and Supervisor Sharrah is not present for this meeting. Motion carried, 2-0.
APPROVAL OF BILL LIST #7
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve Bill List #7, General Fund checks 29866-29935 totaling $52,846.24, State Fund checks 6519-6521 totaling $4,425.91. Motion carried, 2-0.
PRELIMINARY / FINAL PLAN
None
SEWAGE MODULE
Supervisor Spence recapped last months Planning Commission decision regarding Scooters Mountainside Tavern’s Sewage Planning Module. Gil Picarelli and Planning Commission member, Dennis Robertson investigated but did not find any evidence of a malfunction.
Gil Picarelli explained that the Planning Commission had signed the module at their meeting on July 6, 2011. Mr. John Shambaugh, from FPE Consulting Engineers, prepared the module for Scooters and explained the neighbor’s septic system is located on Scooters property. Mr. Shambaugh explained the system for Scooters is designed for waste load from the tavern, but the system can be redesigned to accommodate additional waste from the neighboring residence. Mr. Shambaugh also explained that if DEP has a problem with the neighbor’s septic system located on Scooters property that Scooters would be willing to grant an easement. Gil Picarelli recommended the Supervisors approve and sign the module to move forward with fixing Scooter’s septic system and wait to see what comments DEP may offer.
MOTION by Supervisor Spence, seconded by Supervisor Fetter to approve Scooters Sewage Planning Module. Motion carried, 2-0.
REPORTS
Secretary Dorothy Shaffer reported there were no bid responses for the second advertising of fuel.
Supervisor Fetter read the road crew report for the month of June. The crew replaced tile on the following roads: Flohrs Church, B & F, Goldenville, Hickory Bridge and Hilltown. They graded dirt roads, run offs and tiles. They worked on unit #4 replacing the fuel pump, injection pump and brake light switches. The crew also mowed along Township roads and at the Township building and sewer plant. They also trimmed weeds along guide rails and cold patched roads.
Supervisor Fetter read the Cashtown Community Fire Department Chief’s report. The total calls for June is 25. The year to date calls: 58 fire and 42 medical for a total calls for June of 100.
Supervisor Fetter read the June report from Land & Sea Services. There were 11.5 zoning hours worked, total 14 hours UCC hours worked and 26 code enforcement hours worked. The total hours worked for June was 49.5 hours. There were 3 building permits issued for a total construction value of $1,322,000.
Supervisor Fetter read the Code Enforcement Officers report. There were 6 cleared violations and 15 current violations.
OLD BUSINESS
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve the loan agreement and grounds maintenance agreement between Franklin Township Supervisors and the Franklin Township Municipal Sewer Authority and to authorize Secretary Dorothy Shaffer to transfer funds from the Township to the Franklin Township Municipal Sewer Authority pending the signing of the agreements. Motion carried, 2-0.
NEW BUSINESS
MOTION by Supervisor Fetter, seconded by Supervisor Spence to accept the resignation of Franklin Township Municipal Sewer Authority member Joe Sharrah and to appoint Jamie Gebhart as the fifth member for a three year term. Motion carried 2-0.
MOTION by Supervisor Fetter, seconded by Supervisor Spence to approve the Cashtown Community Fire Department’s parade permit for September 1, 2011. Motion carried, 2-0.
A discussion followed concerning the liens against residents who have not paid their sewer fees/bills before the Municipal Sewer Authority took over. Jamie Gebhart, sewer secretary, said the amount owed was between $10,000 & $15,000.
MOTION by Supervisor Fetter, seconded by Supervisor Spence to proceed with processing the sewer liens against residents who have not paid their sewer bills. Motion passed, 2-0
Supervisor Spence explained the Township received a quote from State Line Gas for propane at a cost of $2.15 per gallon. The Township currently has delivery from Aero at $2.57 a gallon. The total cost per year is under $8,000. The Supervisors advised Secretary Shaffer to get some additional phone quotes for propane.
A discussion followed concerning a meeting change date because of vacation schedules.
MOTION by Supervisor Fetter, seconded by Supervisor Spence to change the next Board of Supervisors meeting to August 18, 2011 and to reschedule the Zoning Hearing from August 4, 2011 to September 8, 2011 at 6:30pm. Motion passed, 2-0
GUESTS
Nancy McGlaughlin expressed her concerns about the property owners that have not paid their sewer bills. Ms. McGlaughlin asked the Supervisors if all means had been exhausted to get the non paying property owners to pay their sewer bills. She asked what the next step was. Solicitor Davis replied that the Township would go through the process of selling the delinquent owners property. He explained that these residents have made no good faith effort to pay their bills.
Jamie Gebhart said that letters to sewer residents explaining the Sewer Authority meeting was the third Tuesday of the month were sent in error and the meeting is really the second Tuesday of the month. Letters will be sent to residents with this correction and posted at the Post Offices.
There being no further business to conduct meeting adjourned at 7:30p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Daniel Fetter, Sandra Spence and Ed Sharrah
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor; and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:03 p.m. by the Chairman, Daniel Fetter.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the June meeting minutes, as pre-read by the Supervisors. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Fetter, to approve the July meeting minutes as pre-read by the Supervisors. Motion carried, 2-0.
APPROVAL OF BILL LIST #8
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Bill List #8, General Fund checks 29944-30019 totaling $182,160.15. Motion carried, 3-0.
PRELIMINARY / FINAL PLAN
None
SEWAGE MODULE
None
REPORTS
Supervisor Fetter read the road crew report for the month of July. General maintenance was done on Units #4, #13, #11 and # 1. The crew mowed along the Township roads and at the Poplar Springs sandmound and at the sewer plant. The crew cut the side ditches and opened tiles and run-offs on Poplar Springs Road and Green Ridge Road. They cut brush and weeds at intersections and stop signs for improved sight distance.
Supervisor Sharrah read the July report from Land & Sea Services. There were 10.75 zoning hours worked, total 17 hours UCC hours worked and 21 code enforcement hours worked. The total hours worked for June was 48.75 hours. There were 4 building permits issued for a total construction value of $184,495.
Supervisor Sharrah read the Code Enforcement Officer’s report. There were 0 cleared violations and several current active violations.
Supervisor Sharrah read the Cashtown Community Fire Department Chief’s report. The total calls for July is 33. The year to date calls: 80 fire and 53 medical for a total calls for July of 133. The tanker was delivered to the manufacturer to begin installation and they are still looking at a delivery date of mid to late October 2011. Supervisor reminded everyone that the annual Cashtown Community Day Event would be held Labor Day weekend and the parade would be on Friday September 2nd.
Solicitor Davis offered to explain, during executive session, the Gettysburg Area School District proposed settlement. At 7:05pm the Supervisors broke for an executive session. At 7:10pm the meeting resumed.
Gil Picarelli reported that as requested by Daniel Keys he investigated the sewage malfunction at 4246 Chambersburg Road. The tenant showed him the problem and Gil wrote a letter to the owner, Admass County National Bank.
OLD BUSINESS
Secretary Dorothy Shaffer reported that as requested at the last meeting she obtained several phone quotes for propane. She spoke with Tim Baldwin of the Buchanan Valley Fire Company and he said he would have the bids to the Township after September 1st. Supervisor Fetter requested that Dorothy call those companies interested and make them aware that their bid would be a combined bid for the fire company and the Township.
NEW BUSINESS
MOTION by Supervisor Sharrah, seconded by Supervisor Fetter, to schedule a public hearing and approve advertising for additions to the Agricultural Security Area #2 and a seven year review for October 6, 2011 at 6:45pm. Motion carried, 3-0.
Solicitor Davis explained the history of the law suit against the Gettysburg Area School District and the current proposed settlement. By accepting the settlement the money that was paid by the school district under protest would be released and all parties would pay their own attorney costs and filing fees.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to accept the proposed Gettysburg Area School District settlement. Motion carried, 3-0.
Secretary Dorothy Shaffer explained the potential cost savings in electricity and maintenance costs by switching the current signal lights to LED lighting. The red signal lights could essentially be replaced at no cost, but PA Percs did not have time to work up a cost savings for the yellow lights. Mrs. Shaffer will have more precise cost saving information at the next meeting.
GUESTS
Nancy McGlaughlin expressed she had knowledge that certain property owners were contacted and were told that they had to pay their sewer bills immediately. Nancy requested that the Board become more “user friendly”. She said the people are not being heard. Supervisor Sharrah expressed that in order to hear concerns from the people they need to show up at the meetings. Supervisor Spence said that it’s difficult to interpret second and third hand information and those concerned citizens need to appear and express their opinions directly to the Board at a meeting.
Solicitor Davis explained to Nancy that the Supervisors no longer have control of the sewer and that he has not yet done the work to foreclose on those who have not paid. Solicitor Davis also said that in order to be fair to all citizens who paid their connection fees and continue to pay their sewer bills, the Township needs to move forward to get monies owned to them.
Joel Riddlemoser, member of the Zoning Hearing Board, told the Supervisors of the hearing decisions to approve the resort lodge for the Lovejoy property and the Nextel Tower. Joel said there are no building height restrictions in the Agricultural Zone. One of the proposed buildings on the Lovejoy property is sixty feet. Although Joel believes this building will not be visible from the road he said the Supervisors might want to consider for the future some height restrictions on buildings in the Agricultural Zone.
Resident, Dale Byers, said he had some questions about the milling bids for the roadwork that was being done. The Supervisors had questions for Dale about how much work the Township crew did for the contractor. The Supervisors said they would review the contracts after the meeting.
Resident, Mr. George Queen, had some concerns about the proposed rezoning. Mr. Queen said he would be unable to attend the September hearing and had some questions for the Supervisors. Mr. Queen was concerned by the prospect of over development on the Sturges and Dingus properties. Gil Picarelli said that the sewer plant has some extra capacity but not enough to support the capacity that Mr. Queen is suggesting.
Supervisor Fetter asked Mr. Queen about his shared driveway with the sewer plant. Mr. Queen said the repairs were satisfactory. Supervisor Fetter told Mr. Queen, for future reference according to a signed property owner’s agreement, any cost for work done to the shared driveway was to be shared with all owners.
There being no further business to conduct meeting adjourned at 8:05p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Public Hearing – September 8, 2011
SUPERVISORS PRESENT: Daniel Fetter, Sandra Spence and Ed Sharrah
OTHERS PRESENT: Walton Davis, Solicitor and Dominic Picarelli, KPI Technology
The purpose of the hearing was to receive comments from the public regarding Ordinance 2011-04, an Ordinance of Franklin Township, Adams County, Pennsylvania, amending Section 175-7 (Zones and Boundaries) of Article III (Zone Regulations) of Chapter 175 (Zoning) of the Code of Ordinances of Franklin Township by replacing the existing zoning map, altering and re-districting certain properties in the industrial zone and in the land area in and around the village of Cashtown.
The public hearing was advertised in the Gettysburg Times according to public notice.
The public hearing, held at the Franklin Township Municipal Building, was called to order at 6:30p.m. by Chairman Dan Fetter.
Chairman Fetter asked all Supervisors in attendance and the public audience for any comments. Supervisor Spence reviewed the background work regarding the proposed zoning changes. The Planning Commission felt strongly that duel zoned properties should be changed to one zone and some agricultural land located in close proximity to the public sewer should be changed to residential to allow for more growth. They also made a small increase to some of the commercial area around the intersection of High Street and Route 30. She went on to say that changes were not made by any personal request of property owners. They wanted the changes to reflect the best areas for growth rather than a scattering of growth in the Township. Supervisor Spence also reminded residents that all workshops and meeting regarding zoning changes were advertised.
Supervisor Sharrah read from a prepared sheet with questions and answers regarding continuing property use, taxes, why the Township is rezoning certain properties and the anonymous “neighbor” letter. Supervisor Fetter then called on residents to raise their hand and be recognized.
Mr. Ron Weishaar lives across from Flohrs Church. Mr. Weisharr is concerned about the increased strain and cost for the sewer, schools and water. He is concerned that additional development will also increase the need for a police force. Mr. Weishaar also expressed later that the supervisors need to listen to the people and said:” we don’t want zoning”.
Mr. Dave Yaakov, of 1305 Hilltown Road, believed that decisions were made without the residents being properly informed. Supervisor Spence told him that all meetings and workshops were advertised. He is concerned about undesirable commercial businesses having a negative effect on property values. He wants to keep the agricultural landscape.
Mr. John Malloy of 899A Railroad Lane, asked residents opposed to the zoning changes to raise their hands. Mr. Malloy later asked if HUD was somehow involved in the zoning changes.
Ms Lisa Dawes of 637 Old Route 30, expressed her concern regarding the anonymous letter that said a mobile home park could be built on a now vacant 230 acre parcel. She expressed that “trailer trash” moving in would lower other residents property values. Later Ms. Dawes wanted to know how the zoning changes will affect Phase II and III of the sewer system.
Mr. Ernie Shriver owns property on Oak Tree Road. Mr. Shriver said that there is no limit to the number of townhouses that could be built in a residential district. He feels that the possibility of hundreds of townhouses in and around Cashtown would be detrimental to the town. Mr. Shriver feels that you should zone as you grow.
Mr. Ed Spence Jr. of Mt Carmel Road, wanted to know who will pay back taxes if his property is rezoned and what lot sizes will be allowed. He wanted to know if he could “attach” a piece of agricultural land to his commercial parcel in the same way as he understands a plumbing business did in the past.
Ms. Sharon Grim of 616 Flohrs Church Road, felt she and her fellow residents had no say in the sewer and she wants to know if this zoning change will be another issue that they have no say in.
Ms. Suzanne Youngblood, of Flohr’s Church Road wants to know why Franklin Township is going against land preservation.
Jonathan Ingram of 215 Oak Tree Road thought that the new zoning is contradictory to agricultural preservation. The zoning would have a detrimental impact to the water supply, traffic, safety and education. This change would cause a loss of revenue to farmers and result in lower property values. He asked the Supervisors to vote against the zoning changes. Later Mr. Ingram said that he estimates that a thousand acres of farm land would be taken out of production with the proposed zoning changes.
Martin Fees, of 262 Orrtanna Road, says there are many homes for sale and vacant homes. He questioned the need for more residential areas.
Stephen McShane, of 897 Railroad Lane, wants to know the process to get answers to questions prior to any decisions being made about what is going on in the community. Later, Mr. McShane asked later what the appeal process is if the zoning changes pass.
Charles Barnes, of 260 Orrtanna Road, would like to know why we are doubling the residential area of this area.
Mark Grim, of 616 Flohrs Church Road, said that the proposed zoning will change the entire complexion of Franklin Township. He hopes that the Township is just no looking for more revenues. The changes are inappropriate at this time and he wants the supervisors to vote no.
Keith Stambaugh of 1781 Hilltown Road is concerned about the impact on wells. He says there are homes that did not go on the sewer system that now need to be added to that system.
Doris Cole of 251 Pine Valley Road does not understand how zoning can be changed. How often can zoning be changed? She would like the zoning to stay the way it is now.
Supervisor Fetter said that the hearing has run over the allotted time but the supervisors will continue to take comment till everyone is done and questions will be answered either after the hearing or during the regular meeting.
Debra Flickinger of 1270 Hilltown Road, wanted to know why Franklin Township is taking away our agricultural land. She would like the Supervisors to consider all the comments made tonight, unlike the sewer, and handle it in a positive manner.
Joseph Dingis owns property in the Township. He bought farms as an investment. He says that the farmer is not making any money farming. There are two sides to the story. The land is leased and those people are making the money not the farmers. Development is coming, no matter what you do.
Dennis Robinson of the Franklin Township Planning Commission told the residents that they need to come to Planning Commission meetings and the Supervisors meetings to keep informed of matters concerning the Township.
There were no additional comments from the public.
The public hearing was adjourned at 7:08 p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Daniel Fetter, Sandra Spence and Ed Sharrah
OTHERS PRESENT: Dominic Picarelli, KPI Technology; Walton Davis, Solicitor; and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:20 p.m. by the Chairman, Daniel Fetter.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the August meeting minutes, as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #9
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Bill List #9, General Fund checks 30020-30076 totaling $48,020.85 and State Fund checks 6522-6523 totaling $3,889.31. Motion carried, 3-0.
PRELIMINARY / FINAL PLAN
Dominic Picarelli explained that the Planning Commission gave their approval for the Village of Laurel run Phase II plan and sewage module, based on KPI’s letter dated September 7, 2011. Dominic mentioned that most of the comments would get addressed when Bob Sharrah met with DEP later in the week.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to approve The Village of Laurel Run Phase II plan based on satisfying the conditions in KPI’s letter dated September 7, 2011 and pending the outcome of a meeting with DEP granting a non-riparian waiver. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve a waiver for the Village of Laurel Run, relieving the Township of responsibility for providing stormwater management to all existing impervious areas. Motion carried, 3-0
Dominic Picarelli commented that the sewage module for Laurel Run Phase II was completed but the Supervisors may want to consider that bonding be required for the sewer improvements. Dominic also reminded Bob Sharrah that a check to DEP was needed for submission. Dominic said that everything appeared completed in the module.
MOTION by Supervisor Spence, seconded by Supervisor Fetter to approve the Sewage Module for Laurel Run Phase II. Motion carried, 3-0.
SEWAGE MODULE
MOTION by Supervisor Fetter, seconded by Supervisor Spence to approve the Generals Mountain Lodge Sewage Planning Exception. Motion carried, 3-0.
REPORTS
Supervisor Spence said the annual fall conference Association of Township Officials will be held on November 9th and the workshops will be held September 29th. She also spoke of a proposed county wide 0.2mil fire tax to help support the struggling local fire companies. Supervisor Spence said in response to Joel Riddlemoser’s request, at the September meeting of The Planning Commission, members discussed the absence of height restrictions in the Agricultural Zone and decided that a restriction on the height of building in that district was not necessary.
Supervisor Fetter read the road crew report for the month of August. The crew repaired wash outs along the Belmont Road with rip-rap and stone. Work was done on units: 4, 7, 11, 13 and 14. The crew helped Butler Township with paving and other Townships with their road work. Supervisor Fetter asked the residents to look out for individuals that are running over stop signs. The crew had to replace several damages signs. The crew mowed and removed downed trees and wires.
Supervisor Sharrah read the August report from Land and Sea Services. The total Zoning hours worked were 7, total UCC hours worked were 18, total code enforcement hours worked were 19 and the total hours worked for the month of August were 44.
Supervisor Sharrah read the Code Enforcement Officer’s report. There were 3 cleared violations for the month, 17 active violations and 1 citation.
Supervisor Sharrah read the Cashtown Community Fire Department and the Buchanan Valley Fire Department reports. For Cashtown the total calls in August were 24 and this brings the year to date to 157 calls. The tanker delivery is on schedule for the end of October. The Buchanan Valley Fire Department responded to 31 calls in the month of August for a total of 151 responses to date. The total volunteer man hours are 247.45. The exhaust removal system is completed and another firefighter obtained certification. There are now a total of 11 certified firefighters in the department.
Solicitor Walton Davis reported that there was a zoning hearing challenging as denial by the zoning officer of a building permit. The Zoning Hearing Board will issue their decision within 45 days.
Dominic Picarelli reported that there is a sewage malfunction a 4246 Chambersburg Road. KPI has notified the owner, Adams County National Bank and the people occupying the building will be escorted off the property later in the month. The bank has said that they will then allow the SEO to inspect the property. The bank said they will repair the septic system.
OLD BUSINESS
Chairman Fetter explained to those present that if Ordinance 2011-04 passes he will answer all questions at that time. If the Ordinance does not pass he will answer resident’s questions after the meeting. Supervisor fetter encouraged all those present to attend future meetings.
Supervisor Fetter asked for a motion to adopt Ordinance 2011-04. There was not motion. Ordinance 2011-04 regarding proposed changes to the Franklin Township zoning map was not adopted. Solicitor Davis told those present that the Ordinance could not be passed in the future unless it was advertised in the paper at least seven days before being considered fro adoption.
Opening of propane bids
Aero Energy – delivered price per gallon – $1.99 first fill then $2.99 per gal. thereafter.
State Line Gas – delivered price per gallon – $2.15 with a 3% discount if paid within 10 days of delivery.
Matheson Valley’s bid was rejected because it was faxed in and not submitted in a sealed envelope as required by the Township.
Suburban Propane – delivered price per gallon – $0.35 over cost. This bid was rejected because it did not have a set price per gallon.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to accept State Line Gas’s bid for propane. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to authorize Secretary Dorothy Shaffer to pay the State Lines Gas bill within the ten day discount period, except the last bill of the year. Motion carried, 3-0.
NEW BUSINESS
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to approve the Minimum Municipal Obligation for 2012. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Fetter to approve payment for the cost of those attending the Adams County Association of Township Officials Annual Convention on November 9, 2011. Motion carried, 3-0.
Dominic Picarelli recommended that the bond amount for Carl Frantz be reduced to $2,000. Mr. Frantz was sent a letter stating that he needs to submit an as built plan for his property.
MOTION by Supervisor Fetter, seconded by Supervisor Spence to release $53,077 for the $55,077 bond for Carl Frantz and to retain $2,000 of that bond till as built plan is provided by Mr. Frantz. Motion carried, 3-0.
GUESTS
A resident asked what the definition of Village Overlay is. Solicitor Davis responded that Village Overlay is a use district that sits on top of another use district for the villages of McKnightstown and Cashtown. It allows additional uses other than what the underlying district allows to promote a community, village type atmosphere. Solicitor Davis said a more detailed explanation could be found on the Township web site under the Zoning Ordinance section. The resident wanted to know if commercial use was allowed. Solicitor Davis said that some commercial uses are allowed in the Village Overlay District.
A resident asked about the railroad Lane project. Supervisor fetter said that the roads would be leveled with stone and then tar and chipped.
A resident had questions about the notification process for zoning changes. Solicitor Davis explained the procedure for advertising and the process involved when a zoning change is requested by the Township Planning Commission, Board of Supervisors or the County Planning Commission.
Solicitor Davis explained to another resident about how meetings and hearings are advertised.
Supervisor Spence and Solicitor Davis discussed the articles of agreement for the York Adams tax Bureau.
There being no further business to conduct meeting adjourned at 8:30p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Daniel Fetter, Sandra Spence and Ed Sharrah
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor; and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Chairman, Daniel Fetter.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the September meeting minutes, as pre-read by the Supervisors. Motion carried, 3-0.
APPROVAL OF BILL LIST #10
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve Bill List #10, General Fund checks 30077-30133 totaling $47,799.58 and State Fund checks 6524-6527 totaling $236,839.05. Motion carried, 3-0.
PRELIMINARY / FINAL PLAN
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve the Form B Planning Waiver for James A. Pennington. Motion carried, 3-0.
Solicitor Walton Davis asked Bob Sharrah if he would be willing to recognize the submitted plan for The Generals Mountain Lodge as a preliminary plan or have the plan rejected as a final plan because no preliminary plan was submitted. Solicitor Davis suggested because of the many issues associated with the plan that perhaps a special meeting or workshop be scheduled. Bob Sharrah agreed that the plan currently submitted for The Generals Mountain Lodge should be considered a preliminary plan and asked that a workshop be scheduled to discuss the issues associated with The Generals Mountain Lodge. Bob Sharrah spoke of issues with roads and storm water. Mr. Colvin expressed his concern about getting the project started by November 1st. A discussion followed with the Supervisors, Gil Picarelli, Solicitor Davis and Bob Sharrah. A tentative special meeting date was agreed upon as Monday, October 17th. Bob Sharrah agreed to try and address Township Engineer, Gil Picarelli’s comments for the next meeting.
REPORTS
Secretary Shaffer reported that she received a proposal from Terry and Betty Bente to put their 10.69 acre property on Hilltown Road into the Agricultural Security Area.
Supervisor Spence and Solicitor Walton Davis discussed the tax ordinance proposed by the Solicitor for York Adams Tax Bureau and Solicitor Davis’ version of the proposed ordinance. Solicitor Davis said his version only had to be advertised once. Supervisor Spence also noted that the Tax Committee will be advertising in October for a new solicitor to start in January 2012.
Supervisor Fetter read the road crew report for the month of September. Hickory Bridge Road and Railroad Lane were oil and chipped. They also completely oiled and chipped Orchard Road and some areas along Orchard Road twice. The crew also chipped some areas along Green Ridge Road, Mountain Road and New Road. Supervisor Fetter mentioned that it cost approximately $10,000 to chip a road per tenth of a mile versus $100,000 to black top a road of the same length. He said the goal is to get the Township roads on a five year cycle of maintenance. Also, he wants to get on a three year cycle for line painting the roads. Delineators were installed along the curve in the area of Rock Top and rip-rap was installed at the bridge on Crooked Creek Road.
Supervisor Spence mentioned that Shilo paving deducted approximately $4,000 from their bill because of work done by the Township.
Supervisor Sharrah read the August report from Land & Sea Services. The total Zoning hours worked were 7, total UCC hours worked were 18, total code enforcement hours worked were 19 and the total hours worked for the month of August were 44.
Supervisor Sharrah read the Code Enforcement and Zoning Officer’s report. There was 1 cleared violation for the month and 13 active violations. There were 3 building permits issued for a total construction value of $235,000. The total Zoning Officer hours worked for the month of September was 30.75 with 14 hours of that was for UCC work.
Supervisor Sharrah read the Cashtown Community Fire Department report. For Cashtown the total calls in September were 21 and this brings the year to date total to 178 calls. The tanker delivery is on schedule but because of some additions and deletions the tanker is tentatively scheduled for delivery during the first or second week in November. There is also a find raiser scheduled for October 15th at the fire hall.
OLD BUSINESS
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to approve Scooter’s Installation and Maintenance Agreement pending addition of the proper notary acknowledgement needed for recording. Motion carried, 3-0.
Solicitor Davis suggested that an acknowledgement letter be sent to the York Adams Tax Bureau that the Township received the Articles of Agreement.
NEW BUSINESS
MOTION by Supervisor Fetter, seconded by Supervisor Spence, to set Trick or Treat for Monday, October 31, 2011 between the hours of 6pm and 8pm. Motion carried, 3-0.
Supervisor Spence said that the Council of Government sent out a survey requesting information regarding funding provided by the Township for Cashtown, Buchanan and Arendtsville Fire Companies. Supervisor Spence read the Township contribution amounts. One of the questions on the survey asked if the municipality would be interested in participating in a study to gather information on how to facilitate more equitable funding for Adams County Emergency Services. Supervisor Spence agreed to participate.
MOTION by Supervisor Fetter, seconded by Supervisor Sharrah, to appoint Supervisor Spence as Franklin Township’s representative to attend meetings between the Council of Government and the Adams County Emergency Services. Motion carried, 3-0.
GUESTS
Dick Mountford discussed the possibility of an inter-municipal agreement to enforce land use decisions that are in the North West Comprehensive Plan. He wants to know if Franklin Township would be interested in working with the Planning Office and other members of the North West Comprehensive Plan to create an inter-municipal agreement. Supervisor Fetter expressed his opinion that based on the response from the recent zoning hearing that residents were not open to any changes in the Township. Dick said the idea is to create Zoning that is within the bounds of the North West Comprehensive Plan. Butler Township and Arendtsville Borough would have potential benefits from this type of Zoning. Solicitor Davis said a possible benefit to Franklin Township could be a shift of residential growth areas to outside Biglerville and Butler Townships leaving Franklin Township more agricultural. The Supervisors agreed to discuss and provide a representative to attend meetings to discuss the possibility of forming an inter-municipal agreement.
There being no further business to conduct meeting adjourned at 8:04p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Sandra Spence and Ed Sharrah
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor; and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00 p.m. by the Supervisor, Sandra Spence.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve October 6 public hearing minutes, October 6 regular meeting minutes, October 17 special meeting minutes and October 25 budget workshop minutes, as pre-read by the Supervisors. Motion carried, 2-0.
APPROVAL OF BILL LIST #11
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve Bill List #11, General Fund checks 30134-30188 totaling $196,651.50. Motion carried, 2-0.
PRELIMINARY / FINAL PLAN
Supervisor Spence mentioned that the Final Subdivision Plan for James Pennington was approved by the Planning Commission at their meeting on November 2, 2011. The addition of a note regarding the lot being conveyed to Ray Owen to make it a permanent part of his property was added as per Solicitor Davis request.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve the Final Plan for James A. Pennington. Motion carried, 2-0.
Bob Sharrah representing The Generals Mountain Lodge made reference to KPI’s letter dated October 26, 2011 regarding road improvements. Bob Sharrah agreed with KPI recommendations for the areas of Flohrs Church Road (Property line to Hilltown Road) and Flohrs Church Road (Hilltown Road to Chambersburg Road). Mr. Sharrah agreed with widening the road in the area of Flhors Church Road (Fox Hill Road to property line) but, requested that they not be required to double seal coat the road or provide the geotextile fabric installation.
Chris Rakoci expressed her safety concern that if the road was double seal coated it would encourage speeding. A discussion followed between the Supervisors, Bob Sharrah, Chris Rakoci, Wendy Beauchat, Solicitor Davis and Gil Picarelli concerning road issues. Gil suggested that during construction the road be proof rolled and any soft spots be reinforced with the geotextile fabric, in exchange The Generals Mountain Lodge would provide a concrete pipe instead of a metal pipe under the bridge. All agreed that this was a reasonable compromise. It was also agreed that a preconstruction meeting between KPI and the contractor would take place to discuss inspections.
Solicitor Davis suggested a short developer’s agreement listing the modifications and financial security in the amount of KPI’s cost estimate.
MOTION by Supervisor Sharrah, Seconded by Supervisor Spence to approve The Generals Mountain Lodge preliminary plan, with the most recent revision date of October 31, 2011, on the following conditions: (1) Waiver and modification notes #1, #3 and #4 are approved modifications, note #2 to be reworded to reflect an agreement that has been reached concerning road work. (2) The road work is to be completed as contained in KPI memorandum dated October 26, 2011 with the following changes: #1 page 1, geotextile fabric installation as stated is removed and that the culvert drainage pipe will be of a concrete material as opposed to a metal material currently shown on the plan. The motion further acknowledges that at final plan stage there will be a developer’s agreement and appropriate financial security to guarantee that this road work, a portion of which is off site, is properly agreed to and secured. Motion carried, 2-0.
REPORTS
Bicky Redman gave a report on the hearing she attended concerning the adoption of the new county wide stormwater plan. The adoption of the plan will take place November 23rd. The plan will be in effect from the date that DEP signs the Municipal letter. The Township will then have 180 days to adopt or modify their current stormwater ordinance.
Solicitor Davis commented that he would urge the Township not to repeal their current stormwater management ordinance but instead make it not effective as of the adoption date of the new County stormwater management ordinance.
Dorothy Shaffer reported that she attended October 27th COG meeting. The COG thanked Franklin Township for the letter of support concerning the prevailing wage issue. She also gave a brief description of other topics discussed during that meeting.
Solicitor Davis spoke of his concern of a pending bill before the legislature that would allow applicants for land development plans to pick from a list of 3 engineers provided by the Township, to review the developers plans. He commented that plans would then be reviewed by the applicant’s engineer, not the Townships, and that this would be a conflict of interest.
Supervisor Spence gave highlights of the prevailing wage hearing that she attended.
Supervisor Ed Sharrah gave the Cashtown Fire Company report. There were a total of 17 calls for a total of 202 as of October 31st. The final inspection trip for tanker #4 is scheduled for November 18th. Driver training will start immediately after they take delivery. Supervisor Sharrah also mentioned that the fire company would like to store the older engine temporarily on Township property till it is sold. The Supervisors agreed that this arrangement was done in the past and would not be a problem.
Supervisor Sharrah gave the road crew report. The crew finished oil and chipping and cold patching pot holes and spots along the edge of roadways as needed. Mowing was done along the roads and speed limit signs replaced along Route 30. Loose chips were sweep along various roads to be line painted. They replaced stop signs at Crooked Creek Road and Seven Stars/Chambersburg Road. The crew measured and marked Miltonberger Road for tile replacement. Units #15 & #14 were serviced for winter. They installed plows, rear backup lights and spreaders on units #2, #5, #6, #12 and #15. The crew was also called in for snow removal and downed wires and trees.
Supervisor Sharrah read the Code Enforcement Officers report. There were 3 cleared violations for the month of October. Zoning hours worked were 6.25, total UCC hours worked were 23, total code enforcement hours worked were 12 for a total of 41.5 hours worked for the month of October.
OLD BUSINESS
None.
NEW BUSINESS
Supervisor Spence read Ordinance 2011-05, setting the tax millage on real estate for the calendar year 2012.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to tentatively adopt Resolution 2011-05. Motion carried, 2-0.
Supervisor Spence explained that most of the additional revenue would go toward road repairs. Supervisor Sharrah gave some examples of the how much a residents real estate taxes would increase based on the value of their property.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to approve payment for the cost of Supervisor Sharrah to attend the Adams County Association of Township Officials Annual Convention on Wednesday, November 9, 2011. Motion carried, 2-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve a donation to the Borough of Fairfield in the amount of $257.72 to cover a portion of the workers’ compensation insurance cost as EMS first responders for Franklin Township. Motion carried, 2-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve the active member roster for Buchanan Valley Fire Department. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to extend the Municipal Waste Contract with Park’s Garbage Service, Inc. Motion carried, 2-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to adopt Ordinance 2011-05 Act 32. Motion carried, 2-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to tentatively adopt and approve advertising for proposed 2012 Budget. Motion carried, 2-0.
GUESTS
Nancy McGlaughlin addressed a question to Gil Picarelli about the sewage problem at 4246 Chambersburg Road. Gil replied that the bank is having trouble evicting the tenants. Gil said his recourse, as an employee of the Township is to fine the bank for not taking care of the problem. Gil said he would have more to report at the next meeting.
There being no further business to conduct meeting adjourned at 8:10p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Regular Meeting
SUPERVISORS PRESENT: Dan Fetter, Sandra Spence and Ed Sharrah
OTHERS PRESENT: Gil Picarelli, KPI Technology; Walton Davis, Solicitor; and Dorothy Shaffer, Secretary
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:01 p.m. by the Chairman, Dan Fetter.
The pledge of allegiance was recited by all in unison.
APPROVAL OF MINUTES
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to approve November meeting minutes, as pre-read by the Supervisors. Motion carried, 2-0.
APPROVAL OF BILL LIST #12
MOTION by Supervisor Spence, seconded by Supervisor Sharrah, to approve Bill List #12, General Fund checks 30189-30294 totaling $33,805.09. Motion carried, 3-0.
PRELIMINARY / FINAL PLAN
Gil Picarelli of KPI said The General’s Mountain Lodge has met all their zoning requirements. Gil referred to his memo dated December 7, 2011. The General’s Mountain Lodge still needs to meet the bonding requirement, supply an as-built plan and meet FEMA requirements. Gil also told the Supervisors that the new bridge would be over eight feet and as a requirement would need to be inspected every couple years.
Solicitor Walton Davis read aloud and summarized the developer’s agreement between the Township and The General’s Mountain Lodge. Solicitor Davis said the agreement is very much dependent upon the exhibits that accompany it. A discussion followed between the Supervisors, Solicitor Davis, Bob Sharrah and Gil Picarelli concerning the exhibits and changing the roadway width from 22 feet wide to 20 feet wide. Gil suggested that the road be marked in the field where base repair is needed. Bob Sharrah will submit an exhibit “C” for review by KPI and Solicitor Davis. Solicitor Davis mentioned that there was not a post construction financial security of 15% for 18 months in the proposed agreement. Solicitor Davis mentioned that this requirement was in the MPC. Wendy Beauchat and Bob Sharrah said this was not an issue for this project since ultimately financial security has to be acceptable to the Supervisors.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve the signing of the developers agreement upon the revision of exhibit “C” and approval of the revised exhibit “C” by the Township Engineer, KPI. Motion carried, 2-0 with Supervisor Dan Fetter abstaining.
A written statement for the abstention will be filed subsequent to the meeting.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to approve the Final Plan for The General’s Mountain Lodge, but not to sign it until the following conditions have been met: approval from the Federal Emergency Management Agency, approval from Pennsylvania Department of Environmental Protection, a signed developers agreement and posting of financial security. Motion carried, 2-0 with Supervisor Dan Fetter abstaining.
A written statement for the abstention will be filed subsequent to the meeting.
Gil suggested that Bob Sharrah and road crew foreman Jeff Black film the roads as they appear now to avoid any conflicts of opinion concerning the current condition of the roads and any damage that might occur once construction begins.
Bob Sharrah said that a Community Acknowledgement form needs to be signed and sent to FEMA. The form basically says that the Supervisors acknowledge that there will be a bridge built on a Township road and it may change the floodway located on the property of The General’s Mountain Lodge.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to authorize Vice Chairman, Sandra Spence to sign Community Acknowledgement form upon approval by KPI. Motion carried, 2-0 with Supervisor Dan Fetter abstaining.
A written statement for the abstention will be filed subsequent to the meeting.
Bob Sharrah asked about obtaining a building permit for The General’s Mountain Lodge. Solicitor Davis said that the sewage needs to be worked out. Gil Picarelli acknowledged that the sewage paperwork had been received in his office. Solicitor Davis also said that exhibit “C”, part of the developers agreement, also had to be worked out before Wilbur Slothour could issue a building permit.
Next on the agenda was the Stormwater Management Maintenance Agreement for The Village of Laurel Run. Solicitor Davis commented that Laurel Run’s stormwater Management Maintenance Agreement is acceptable.
MOTION by Supervisor Fetter, seconded by Supervisor Spence to approve the Stormwater Management Maintenance Agreement for The Village of Laurel Run. Motion carried, 3-0.
A discussion followed concerning final approval of the plans for Dynamic-Hydra Pruners. Bob Sharrah explained that the owners now heat the building with coal and want to switch over to a bio mass fuel and they want to build another small green house. Gil mentioned that the Planning Commission gave conditional approval. Gil also mentioned that Bob Sharrah is requesting several waivers for Dynamic-Hydra Pruners. A discussion followed and it was determined that final plan approval could not be given at this time but approval of the waivers would be granted.
MOTION by Supervisor Sharrah, seconded by Supervisor Fetter to approve a waiver for Dynamic-Hydra Pruners for the following: relief from paving the access drive, relief from paving the parking spaces and relief from submission of a separate preliminary plan.
Motion carried, 3-0.
MOTION by Supervisor Spence, seconded by Supervisor Sharrah to table the Preliminary/Final Plan for Dynamic-Hydra Pruners. Motion carried, 3-0.
REPORTS
Supervisor Spence attended a Council of Government meeting on November 17th at that meeting George Weikert was asking for support for House Bill 1644 to eliminate jury commissioners because of the cost. She also said that Bicky Redman wanted to let everyone know that the Rescue Mission is now accepting electronics. Supervisor Spence briefly went over the new bid limits and spoke of events on November 9th at the annual convention of Adams County Association of Township Officials.
Supervisor Fetter gave the road crew report for November. The Township mixed a skid of calcium with 93.70 ton of salt for snow removal. They picked up 17.18 tons of cold patch from York Building Products and patched roads as needed. Units 1,2,3,5 and 14 were serviced and inspected. The crew was called in for downed trees. Trees were marked and removed from the roadway in preparation for 2012 road projects. B & F and Flohrs Church Roads were graded. Stop signs and four way signs were replaced along Miltonberger, Mountain, Hilltown and Flohrs Church Roads. Junk tires were also picked up along the Townships roads and properly disposed of.
Supervisor Sharrah read the Code Enforcement Officers report for November 2011. There were 5 violations cleared and 15 active. Total hours worked for Land & Sea services were 36 hours, 5 of which were zoning, 24 UCC hours worked and 7 hours for code enforcement. There were 2 building permits issued and 1 land use permit issued for a total construction value of $29,000.
Supervisor Sharrah read the Buchanan Valley Community Fire Department Report. There were 24 responses for the month of October with a total year to date responses of 193 and total Volunteer man hours of 135.61. Open house was held on October 8th. At the annual fire prevention activities at Franklin Township Elementary School 135 smoke detectors were given to new students. The Cashtown Fire Department reported 14 calls for November for a total of 214 calls year to date. Delivery of the new tanker truck was taken on November 18th. Driver training is ongoing at this time and a tentative date to put the unit into service is January 1, 2012.
Solicitor Walton Davis reported that he attended, on the Townships behalf, the Zoning Hearing of Ryan Morris. He opposed the storage of explosives on the Morris property. A decision from the Zoning Hearing Board has not been rendered as of this date. Joel Riddlemoser, a zoning hearing board member said a special decisional meeting for the Morris property would be held on December 19th.
Gil gave an update on the sewage problem at 4246 Chambersburg Road. He commented there were some issues in the beginning but the septic system is being repaired. The owners have a design, repair permit and they are scheduled to work on the system sometime next week.
Gil also mentioned that he has contacted Carl Frantz about providing an as-built plan. Gil requests that the Supervisors authorize Secretary Dorothy Shaffer to write Carl a letter requesting the as-built plan or forfeit his $2,000 bond and KPI will complete the necessary work.
MOTION by Supervisor Fetter, seconded by Supervisor Sharrah to authorize Secretary Dorothy Shaffer to write Carl Frantz a letter requesting he provide an as-built plan to KPI or forfeit his bond of $2,000. Motion carried, 3-0.
OLD BUSINESS
MOTION by Supervisor Sharrah, seconded by Supervisor Fetter to adopt Resolution 2011-05, Realty Tax Increase. Motion carried, 3-0.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to adopt the 2012 budget. Motion carried, 3-0.
NEW BUSINESS
MOTION by Supervisor Sharrah, seconded by Supervisor Fetter to set the Board of Supervisors Reorganizational Meeting and regular meeting for Tuesday January 3, 2012 at 1:00pm and to authorize advertising. Motion carried, 3-0.
MOTION by Supervisor Fetter, seconded by Supervisor Spence to set the date for ASA public hearing for February 2, 2012 at 6:45pm. Motion carried, 3-0.
Secretary Dorothy Shaffer mentioned that Mark D. Bream wants to add his 15.11 acre property along Bingaman Road to ASA #1.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence to adopt Resolution 2011-07, Franklin Township Non-Uniformed Employees’ Pension Plan and Trust. Motion carried, 3-0.
The Supervisors discussed a donation request from Community Media. The subject for financial support was raised and discussed but no motion for financial support was made.
MOTION by Supervisor Fetter, seconded by Supervisor Sharrah to appoint part-time snow removal employee Larry Dillon, for the remainder of 2011 to January 3, 2012 and to set his wage at $15.00 hour. Motion carried, 3-0.
GUESTS
Thomas Oleskey, Eagle Scout gave a power point presentation of the project he completed last summer. Thomas did some work to provide fish habitat along the Little Marsh creek in the area of Jack Road.
Resident Ray Owen discussed with the Supervisors his concern that erosion along his driveway was a result of a pipe replaced by the Township along New Road. Road foreman Jeff Black stated that the new pipe was the same size as the clogged pipe it replaced. After much discussion Supervisor Fetter offered Mr. Owen the option to purchase a larger culvert pipe from the Township for his driveway.
Mr. Wassuta asked about serving on the Sewer Authority. The Supervisors directed him to attend the Sewer Authority’s next meeting.
There being no further business to conduct meeting adjourned at 8:38 p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary
Franklin Township, Adams County
Board of Supervisors
Special Meeting – December 21, 2011
SUPERVISORS PRESENT: Daniel Fetter, Sandra Spence and Ed Sharrah
OTHERS PRESENT: Walton Davis, Solicitor; and Dorothy Shaffer, Secretary, Franklin Township Municipal Sewer Authority members: Robert Cullison, Donald Martin, Kevin Bollinger, Darrin Flake, Jamie Gebhart and Solicitor John Phillips
The meeting, held at the Franklin Township Municipal Building, was called to order at 7:00p.m. by the Chairman, Daniel Fetter.
The purpose of the meeting was to discuss the possible sale of the Franklin Township Sewer Authority’s wastewater systems to Pennsylvania American Water (PAW). The sale is also contingent upon Hamiltonban agreeing to sell their sewer plant to PAW.
Bob Cullison expressed his concern that in 2 years The Sewer Authority would be bankrupt. He stated a previous offer from Aqua America was not acceptable but the current offer from PAW was under consideration. At this point in time there are some structural repairs that are needed at the sewer plant building and there are still customers who refuse to pay current and past due bills.
Member Darrin Flake was not in favor of the current offer but said that he would be in favor of a counter offer. Darrin and Jamie said that they had an issue with Hamiltonban customers only paying $50 a month and Franklin Township customers still paying a higher rate of $90 monthly. The Sewer Authority members also feel that the current offer only satisfies the Franklin Township Sewer Authority’s debt. They feel that the Authority should receive a cash settlement for the equity in the sewer plant itself.
Kevin Bollinger was concerned about selling the sewer system and losing control of the sewer rates for residents.
Donald Martin said if the Sewer Authority retained the plant that increased rate adjustments would be necessary annually to balance the budget.
Attorney Phillips gave a background on the pros and cons of the Hamiltonban and Franklin Township sewer systems. Attorney Phillips addressed the inequality of the rates for Hamiltonban and Franklin. He said that the rates would be equal once the two systems were successfully combined. Attorney Phillips thinks the term sheet is a good start for a counter offer. There were five issues that Attorney Phillips had with the current offer:
- The offer does not mention paying back the $150,000 loan the Sewer Authority owes Franklin Township. Attorney Phillips was told by Attorney Dougherty, the negating attorney for Hamiltonban and Franklin Township, that this condition would be rectified.
- There is no mention of a rate freeze. In conversations with PAW a rate freeze was discussed until 2015. A counter offer would ask that this condition be in writing.
- There is no mention of the Poplar Springs sandmound and its $10,000 debt in the offer.
- In assuming the debt, PAW wants to pay the Township and have the Township pay the Pennvest Loan to keep the interest rate at 1%. Additional security needs to be written to protect the Township.
- There should be a rate reduction. Until the systems are connected a rate reduction should be made for residents of Franklin Township.
A discussion followed about the equity in the sewer plant and the possibility that DEP may require in the future that a sewer plant be built to correct problems in Mummasburg. There were many points of discussion. However, Supervisor Sharrah brought up that the Township is not interested in paying the cost for any revisions to the ACT 537 plan, since these revisions are only necessary because of the hook-up of the Hamiltonban sewer system. Supervisor Sharrah also expressed his concern that Franklin does not know if Hamiltonban is even interested in the current offer. It was agreed that counter offer terms outlining Attorney Phillips’ original five points and the term that PAW should also pay for any revisions to Act 537 would be made to PAW. The offer would be contingent on whether Hamiltonban is agreeable to a counter offer as well. A discussion followed about what amount of rate reduction to ask for. It was agreed to ask for a reduction from $90 to $75 and to ask for a 5 year freeze on rates. Supervisor Fetter asked for comments from those in the audience.
MOTION by Robert Cullison, seconded by Darrin Flake, to approve a counter offer to Pennsylvania American Water. Motion carried, 3-2.
MOTION by Supervisor Sharrah, seconded by Supervisor Spence, to accept a counter offer, already approved by the Franklin Township Municipal Sewer Authority to Pennsylvania American Water. Motion carried 3-0.
Attorney Phillips agreed to contact Hamiltonban’s Attorney Battersbay and prepare a counter offer and with Attorney Davis’ approval submit it to Attorney Dougherty.
There being no further business to conduct meeting adjourned at 8:31p.m.
Respectfully Submitted,
Dorothy J. Shaffer
Secretary